What are the responsibilities and job description for the ADMINISTRATIVE ASSISTANT II position at The State of Florida?
Requisition No: 817401
Agency: State Courts System
Working Title: ADMINISTRATIVE ASSISTANT II - 22010545
Pay Plan: State Courts System
Position Number: 22010545
Salary: $38,706.32 Annually
Posting Closing Date: 01/31/2024
Total Compensation Estimator Tool
Job Location
Fourteenth Judicial Circuit; Panama City, Florida
Job Description
The essential function of this position is to provide advanced administrative, fiscal, and clerical support. The position maintains the accounts payable system for State and Bay County expenditures, assists with contract management, and provides administrative support to the Trial Court Administrator. The position works under direct supervision of the Trial Court Administrator.
Examples of Work Performed:
Audits invoices for accuracy, including travel vouchers.
Maintains all expenditures in internal expenditure database so that up-to-date account balances are available; maintains vendor filing system.
Provides administrative and fiscal support including, but not limited to purchasing, accounts payable and contract management; assists with reconciling State and County budgets.
Set up and maintain files, records, and other departmental systems of responsibility.
Collects data and compiles reports on a monthly basis.
Performs clerical tasks such as answering the phone, processing incoming mail, data entry, filing, faxing, scanning, and photocopying.
Assists with scheduling interpreters and with courtroom space.
Develops and maintains databases and spreadsheets for various departmental systems.
Provides staff support to judges, personal staff, and employees.
Education and Training Guidelines
Bachelor’s degree.
Additional relevant experience may substitute for the recommended educational level on a year-for-year basis.
Two years of experience in business administration, office skills, or related field.
Additional relevant education may substitute for the recommended experience on a year-for year basis, excluding supervisory experience.
Competencies
Strong organizational skills and attention to detail are required.
Special Comments
Open Until Filled - applications will be accepted until position is filled.
The Florida State Courts System offers a comprehensive selection of State of Florida employee benefits: membership in the Florida Retirement System, optional enrollment in a subsidized Health insurance plan, optional enrollment in Life, Dental, and Disability insurance plans, and paid term life insurance.
How to Apply
For additional information and to apply visit the Fourteenth Judicial Circuit Court of Florida Employment website:
https://www.jud14.flcourts.org/public-information/employment-opportunities.
Submit verification of education also.
Submit to Doug Williams, Court Administration, Post Office Box 1089, Panama City, Florida 32402; or by email to humanresources@jud14.flcourts.org
For additional information contact Doug Williams by phone at 850-767-3550.
The successful applicant will be subject to a criminal background check.
We are an equal opportunity employer. We do not discriminate on the basis of race, color, ethnicity, sex or gender, religion or creed, national origin, age, marital status, genetic, disability, or political opinions or affiliations.
We hire only U.S. citizens and lawfully authorized alien workers.
If you need an accommodation to participate in the application or selection process, please call the contact person at the contact information indicated for each respective position.
Persons using a TTY or TDD may call the contact person through the FLORIDA RELAY SERVICE: Voice is 1-800-955-8770, TDD is 1-800-955-8771, NATIONAL RELAY SERVICE is 711.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
