Coordinator

Job Description

TAMU-CC is a dynamic university designated as both a Hispanic-Serving Institution (HSI) and Minority-Serving Institution (MSI) with approximately 11, students from 47 states and 54 foreign nations.

We employ over 1, full-time and 2, part-time Islanders (including students / GAs). The University attracts highly talented faculty and staff and offers an array of undergraduate and graduate degrees, including doctoral programs.

As a member of the Texas A&M University System, TAMU-CC benefits from a range of resources, increased visibility and influence, and opportunities to collaborate in mutually beneficial ways with peers across member institutions and associated agencies.

TAMU-CC’s beautiful campus is located on a -acre island on Corpus Christi Bay and was ranked #1 College by the Sea by Best College Reviews.

Our natural setting is enhanced by its modern, attractive, and state-of-the-art classroom buildings and support facilities.

Learn more information here!

PURPOSE

The Business Coordinator I, under general supervision, provides support and coordination for a full range of business activities requiring independent judgment, including assisting in accounting, budgeting, purchasing, and fiscal oversight for the Information Technology Division.

RESPONSIBILITIES

Functional Areas #1 : Operations & Purchasing

Percent Effort : 70%

Perform procurement for the IT department

Create travel authorization and expense reports for staff in the IT department

Review requests for purchases for appropriate procurement methods according to university guidelines and best practices

Assist in ensuring all contracts have terms compliant with university requirements and IT Division preferences

Assist in ensuring all contracts have been approved by appropriate IT Division personnel.

Coordinate with Contracting and Purchasing Sections

Monitor contracted licenses / services and initiate the renewal process to ensure no lapse in service.

Create and maintain operating procedures for all duties assigned

Receive and document items that have been ordered in the procurement system in a timely manner

Monitor open PO’s and invoices, ensuring items are completed on time and late penalties are avoided

Backup the other Business Coordinator positions in preparation of purchase requisitions, procurement card reconciliations, payment processing, renewal notifications, and updating contract record / renewals automated database tracking system

Functional Areas #2 : Financial Management

Percent Effort : 30

Monitor, analyze, and reconcile assigned IT departmental accounts

Monitor purchases and ensure that items have been budgeted, ensure all approval documentation is provided for unplanned spending

Prepare adjusting / correcting budget and expenditure transactions

Review the IT departmental expense reports, procurement card charges, travel reports, and purchase orders to ensure proper funding sources.

Assist with budget development, budget management, budget requests, and fiscal requests for the IT department

Other duties as assigned

QUALIFICATIONS

Bachelor’s degree in applicable field.

Two years of related experience in Customer Service or Information Technology.

Additional experience may be used as a substitution for the minimum education requirement.

Associate degree in in applicable field and four years of related experience in Customer Service or Information Technology.

High School Diploma and six years and of related experience in Customer Service or Information Technology.

Intermediate to advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).

Knowledge of intermediate to advanced troubleshooting, client relations, formulating and contributing ideas, and knowledge of the Information Technology Interface Library (ITIL).

Ability to multitask and work cooperatively with others. Excellent written communication, analytical, interpersonal, customer service and organizational skills.

PREFFERED QUALIFICATIONS

Course credit or certifications in Information Technology.

ITIL, HDI, Microsoft, or other IT industry certificate(s).

University or IT experience.

SALARY $42, - $46, Annually Approx. ( Dependent upon education and experience.)

$3, - $3,.34 Monthly

BENEFITS (rules, policies, eligibility apply)

From our generous benefits package and professional development opportunities, to our retirement programs and our commitment to service excellence, the Island University is an engaging and rewarding place to work.

Insurance

Medical

$0 - $30 per month for Employee Only coverage after university contribution ($ value).

Up to 83% of premium covered by the university :

Employee and Spouse

Employee and Children

Employee and Family coverage

Dental & Vision

Life Insurance, Accidental D&D, Long Term Disability, Flexible Spending Account and Day Care Spending Account

On-campus wellness opportunities

Dual Career Partner Program

Work Life Solutions :

Counseling, Work Life Assistance, Financial Resources, and Legal Resources

Tuition Benefits :

Public Loan Forgiveness

Book scholarships

tuition coverage for up to 18 credit hours per fiscal year (other rules may apply).

Retirement

Teacher Retirement System of Texas (TRS) or Optional Retirement Plan (ORP)

Voluntary Tax Deferred Account / Deferred Compensation Plan

Time Off :

8 hours of vacation paid time off every month.

8 hours of sick leave time off every month.

8 hours of paid time off for Birthday leave.

12-15 paid holidays each year.

Last updated : 2024-06-11

Salary : $42 - $46