Assistant Director of Donor Stewardship

Job Posting Title: Assistant Director of Donor Stewardship ---- Hiring Department: University Development Office ---- Position Open To: All Applicants ---- Weekly Scheduled Hours: 40 ---- FLSA Status: Exempt ---- Earliest Start Date: Oct 03, 2022 ---- Position Duration: Expected to Continue ---- Location: AUSTIN, TX ---- Job Details: General Notes About UT Austin The University of Texas at Austin, founded in 1883, ranks among the 40 best universities in the world with top national programs across 18 colleges and schools. The university is an enduring symbol of the spirit of Texas, driving economic and social progress while serving the city, state, nation and world as a leading center of knowledge and creativity. Our work is inspired by the bold spirit of Texas and our commitment to its people. Learn more about UT Austin’s mission and values, leadership and strategic plan. Why Join Texas Development? What starts here changes the world. What starts here starts with you. The University of Texas at Austin is on the front lines of the future: sparking the imagination, driving discovery and transforming lives. And it’s only possible because generous supporters believe in the power and promise of our state’s flagship university to change the world. We strive to reach the highest levels of achievement and success in all that we do by creating meaningful and powerful experiences for our donors. Together, through one of the largest fundraising efforts in our state’s history, we will unlock student potential, recruit world-class faculty, transform health and care, and create a vibrant future for Texas and beyond. With more than $3 billion raised in the past five years, Texas Development is quickly becoming one of the best fundraising programs in higher education. Texas Development is a dynamic and growing community of more than 400 team members across the Forty Acres. Like the university we serve, we are committed to promoting a culture of diversity, equity, inclusion and belonging along our staff and donor communities. We honor the idea that if what starts here changes the world, what starts here should reflect the world. Join us and change the world. Must be authorized to work in the United States on a full-time basis for any employer. Purpose The Assistant Director of Donor Stewardship will lead stewardship efforts for the Office of Enrollment Management, which includes UT’s nationally recognized Student Success Initiatives and the Office of Scholarships and Financial Aid. This position will have a special focus on scholarship endowments and priority programs including the Texas Challenge –part of UT’s Texas Advance Commitment to support high potential low- and middle-income students, the nationally recognized student success program – University Leadership Network, and as well as special stewardship projects for OFSA. In addition, the Assistant Director will be responsible for building positive working relationships with internal stakeholders as the primary liaison to approximately 10-15 colleges, schools and units (CSUs) to ensure that 100% of all $1M donors to a given CSU have an annual stewardship plan in place. This role partners closely with diverse stakeholders including senior administrators (including Offices of the VP for Development and President), CSUs, development colleagues, the Office of Enrollment Management and students to execute assigned projects and support fundraising goals. Responsibilities Lead stewardship efforts for the Office of Enrollment Management by: Building a best-in-class stewardship program for the Office of Enrollment Management by leveraging the talented team members in Constituent Relations, Endowment Compliance, and Development Marketing & Communications with area leaders in Enrollment Management; Developing, executing and documenting best-in-class stewardship strategy, including acknowledgement protocol, print and digital stewardship, events and recognition for all Office of Enrollment Management donors and prospects with a special emphasis on Texas Challenge Scholarships; Developing, implementing and documenting robust individualized stewardship plans for high-level donors and/or prospects with an emphasis on donor recognition and internal communication; Producing and/or project managing personalized donor recognition pieces - including strategic writing and graphic design for impact reports, recognition or memory books, historical markers, special events and other special projects; Working with gift officers across campus to provide information for coordination purpose as needed about donors who support scholarships in Office of Enrollment Management and as well as other areas of campus; and Ensuring that donor recognition activities and other stewardship initiatives are planned and executed efficiently and are in compliance with university, foundation and federal regulations. Serve as the primary liaison to approximately 10-15 colleges, schools and units (CSUs) to ensure that 100% of all $1M donors to a given CSU have an annual stewardship plan in place. Meet with CSU colleagues on at least a quarterly basis to review individualized stewardship plan progress for their $1M donors. Proactively support the stewardship responsibilities of Texas Development staff by assisting them in developing, implementing and documenting individualized stewardship plans for donors to their college, school or unit. Creatively think of ways to engage donors as other Development needs arise; research and resolve internal/external questions as they relate to CSU top donor individual stewardship plans. Partner with Development and Constituent Relations colleagues on donor engagement opportunities. Work on one-off custom engagement events as needed. Provide insight and expertise on how to increase the quality and effectiveness of stewardship by keeping informed of latest ideas, developments and trends in top donor stewardship strategies through attendance at professional conferences and by collaborating with a network of professional colleagues and resources In conjunction with team, serve as leader and expertise for Texas Development community on best stewardship practices; help maintain community resources like DevConnect, Box templates, etc. Research and resolve internal and external questions as they relate to transformational donor stewardship Ensure that stewardship initiatives are planned and executed efficiently and are in compliance with university, foundation and federal regulations Perform or assist with constituent relations processes, events, communications, and activities as requested Identify methods for streamlining and enhancing efforts, particularly as they relate to constituent relations Required Qualifications Bachelor's degree. Two years of increasingly responsible experience as a development professional. Experience interacting with top-level clients or customers both internally and externally. Experience supporting senior administrators, faculty, and fellow gift officers. Excellent verbal, written, and interpersonal communication skills. Demonstrated ability to think strategically and creatively, work well under pressure, and manage details of several concurrent projects. Ability to work with sensitive information with complete confidentiality. Proven project management skills. Demonstrated ability to work effectively in a team-oriented environment. Capable of working independently. Work with integrity and professionalism. Relevant education and experience may be substituted as appropriate. Preferred Qualifications Three or more years of increasingly responsible experience development. Experience working in a large-scale research university. Experience working in a technical environment. Experience with prospect management systems, e.g. VIP, Raiser's Edge, etc. Working knowledge of UT Austin’s structure, policies, procedures, and VIP database. Salary Range OPEN Working Conditions Hybrid / Flex working environment. Required Materials Resume/CV 3 work references with their contact information; at least one reference should be from a supervisor Letter of interest Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes. Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above. ---- Employment Eligibility: Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval. ---- Retirement Plan Eligibility: The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. ---- Background Checks: A criminal history background check will be required for finalist(s) under consideration for this position. ---- Equal Opportunity Employer: The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions. ---- Pay Transparency: The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. ---- Employment Eligibility Verification: If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university. ---- E-Verify: The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following: E-Verify Poster (English) [PDF] E-Verify Poster (Spanish) [PDF] Right To Work Poster (English) [PDF] Right To Work Poster (Spanish) [PDF] ---- Compliance: Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031. The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the 2021 report here or obtain a copy at University Compliance Services, 1616 Guadalupe, Suite UTA 2.206, Austin, TX 78701.