What are the responsibilities and job description for the HR Specialist position at The University of Texas at Tyler?
Required Application Materials
A single PDF or Word document containing a resume, letter of interest, and a list of the names and contact information for three (3) professional references is required to apply.
Important Instructions:
When prompted to upload your “resume”, upload your combined documents as one file.
- Please do not upload documents to “Cover Letter” or “References”.
If the required application materials were not uploaded at the “resume” prompt, please withdraw your application, and re-apply to upload your combined documents as one file.
Job Summary
The HR Specialist plays a critical role in coordinating all aspects of the onboarding process, ensuring a seamless and positive experience. Acts as a central point of contact for various HR processes and activities relating to PeopleSoft HCM eForm system. The HR Specialist is responsible for maintaining compliance with applicable state and federal laws, regulations, and University policies, ensuring that HR practices align with legal standards and organizational goals. Additionally, the role involves collaboration with internal stakeholders to uphold best practices and support a culture of excellence and accountability within the University.
Major Responsibilities/Duties/Critical Tasks
- Responsible for the end-to-end management of HR transactions in the PeopleSoft Human Capital Management (HCM) eForm system, including appointments, person of interest, position creation/modification, and separations. Ensure all transactions are initiated, tracked, and completed accurately and within established timelines.
- Coordinates onboarding processes for part-time employees and non-employee assignments, including conducting criminal background checks, verifying work authorization documents (I-9), when necessary.
- Guides employees and non-employees through the onboarding process, addressing questions and ensuring all necessary documentation is submitted.
- Reviews and verifies all HR-related paperwork and documentation to ensure compliance with university policies and governmental regulations. Monitors outstanding documentation and assists in resolving discrepancies in a timely manner.
- Maintains and organizes confidential payroll and personnel-related documents as part of employee or non-employee files, ensuring proper security and accessibility.
- Performs research and analysis to detect and resolve discrepancies in HCM data. Conduct regular audits of employee records, working with Payroll and other stakeholders to address and correct errors. Runs, reviews, and validates reports to ensure data integrity and resolves any discrepancies before payroll processing.
- Provides support for HCM system upgrades, enhancements, testing, validation and overall performance. Analyze software updates to evaluate the impact of new features and assist in designing, configuring, testing, and implementing system changes. Collaborate with stakeholders to ensure the successful adoption of new processes and initiatives.
- Performs other related duties as assigned.
Required Education/Experience
- Bachelor’s degree in human resources, Business Administration, or a related field.
- Two (2) years’ customer service related experience.
- May accept a combination of education and experience.
Accompanying Knowledge, Skills, Abilities and Competencies
- Ability to communicate effectively, both verbal and non-verbal.
- Ability to interact effectively and professionally with the public and the University community.
- Must be able to plan, organize, and prioritize work and perform tasks accurately.
- High attention to detail.
Other Information
About The University of Texas at Tyler
The University of Texas at Tyler is part of the prestigious University of Texas System that includes 13 institutions located throughout the state. Founded in 1971, UT Tyler today enrolls 10,000 students and consists of six colleges.
Our beautiful Tyler campus features more than 200 acres nestled along a lake and surrounded by thick pine and oak forests, providing a picturesque location for study and recreation. We also offer instructional sites at The University of Texas Health Science Center at Tyler and in Palestine, Longview, and Houston.
With more than 80 bachelor's, master's and doctoral degree programs offered, UT Tyler provides a wealth of learning opportunities and dynamic programs.
For more information, please visit https://www.uttyler.edu/about/.
Additional Information
The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.
This position is security-sensitive and subject to Texas Education Code Section 51.215, which authorizes the employer to obtain criminal history record information. Applicants selected must be able to show proof of eligibility to work in the United States by time of hire.
EEO/AA Statement
The University of Texas at Tyler is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, status as a protected veteran, among other things, or status as a qualified individual with a disability.
