Job Posting for Administrative Assistant at The Villages Accounting & Finance
Within the spirit of “Making People’s Dreams Come True”, this position is responsible for administrative tasks such as scheduling meetings/appointments, calendar management, formatting information for internal & external communication and correspondence, data gathering & analysis, report generation, daily office functions including ordering supplies and sorting mail and providing administrative assistance to the Accounting Leadership team while also delivering Raving Fans Customer Service to internal and external customers.
Responsibilities:
Manage and coordinate key administrative tasks
File management and maintenance
Maintain confidentiality with sensitive and/or proprietary information
Maintain leadership team schedules
Compose & generate complex and confidential correspondence, reports, & presentations
Assemble and distribute reports for internal and external customers; manage information flow in an accurate and timely manner; ensure deadlines are met
Use company standard software to independently research, create, develop, & generate data analysis, status or other reports, presentations, spreadsheets, and correspondence
Design & generate correspondences, memos, charts, tables, graphs, reports, data & statistical analysis, business plans, etc.
Planning and coordinating multiple presentations, disseminating information, and organizing events
Support and/or represent the leadership team by attending meetings and recording detailed notes for distribution
Preparing and performing bank reconciliations and preparing wire instructions
Receive phone calls and distribute messages and exercise judgment in independently handling requests as appropriate
Act as point of contact to welcome guests and customers by greeting them in person or on the telephone & answering or directing inquiries
Sort, open, & distribute incoming faxes, emails, mail or other leadership team correspondence
Organizing, copying, filing and maintaining inventory of office supplies
Education/Experience Requirements:
High School graduate; additional qualifications such as an advanced degree or certifications preferred
Proven experience as an executive assistant or other relevant level support
Superb planning, organization, and time management skills
Ability to multi task, work independently, think proactively, and prioritize
Ability to exercise & maintain discretion and confidentiality
High level of attention to detail as well as exceptional verbal and written communication skills
Interest and understanding of bookkeeping/accounting
Experience scheduling appointment s and updating calendars
Strong proficiency in the use of Microsoft Office software including PowerPoint, Word, Excel, and Outlook
Salary.com Estimation for Administrative Assistant in The Villages, FL
$39,193 to $49,816
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