Office Manager

Think Smart Inc. is seeking talented and motivated local candidates for our Office Manager position. The ideal candidate would be an energetic person with the desire to learn and gain more experience as a full-time Office Manager handling financial and some operational responsibilities within our office located in Rancho Cordova. The Office manager provides basic office management, clerical support, and oversees fiscal functions (AR/AP), client, and consultant invoice processing, and bookkeeping in coordination with a contracted company Accountant. The position is full time and provides administrative support for the executive team.

Some of the essential job functions: but are not limited to the following:

• Maintain the office condition and arrange necessary repairs
• Assist in the onboarding process for new hires
• Maintain 401K, medical, taxes, deductions, reimbursements and employee W-2’s
• Prepare standard month-end journal entries
• Receive, reconcile, and process vendors invoices
• overseeing purchases, supplies, and other essential tools necessary for the efficient running of the office.
• Ensure bills are recorded and paid in a timely and accurate manner
• Maintain accounting ledgers by posting account transactions and processing bank statements
• Prepare automated customer invoices
• Follow up on past due invoices
• Reconcile credit card statements monthly
• Assist CPA with the month-end and year-end electronic documents
• Prepare documents for audits
• Perform other duties as required

Requirements (education/skills):

• Bachelor’s Degree: equivalent professional experience may be substituted for the bachelor’s degree
• Two or more years accounting experience required
• Knowledge of basic accounting concepts.
• GAAP (Generally Accepted Accounting Principles) knowledge a bonus
• Excellent spreadsheet skills and attention to detail
• Reviewing invoices from services for errors or overcharges.
• Experience with QuickBooks Online financials is a must.
• Good communications, recordkeeping, and organizational skills.
• Experience with Windows, MS Word, MS Excel or Google workspace software
• High level of work ethic, positive attitude towards team members and customers
• Excellent self-organization and time management skills.
• Excellent communication skills both verbal and written.

Job Type: Full-time

Pay: $45,000.00 - $56,200.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Professional development assistance
• Vision insurance

Schedule:

• 8 hour shift

COVID-19 considerations:
Our office staff observes CDC Guidelines, including social distancing and masks; we sterilize all work spaces every day and monitor with temperature checks.

Ability to commute/relocate:

• Rancho Cordova, CA 95670: Reliably commute or planning to relocate before starting work (Required)

Education:

• Associate (Preferred)

Experience:

• Accounting: 2 years (Required)
• Administrative experience: 2 years (Required)
• QuickBooks: 1 year (Required)

Work Location: One location

Salary : $45,000 - $56,200