Executive Assistant Level III

Job Title:

Executive Assistant Level III

Security Clearance Required:

Secret

Work Week:

Monday - Friday

Hours:

7:15 am – 4:15 pm

Flexible Hours:

No

Work Location:

Washington, DC

Position Overview:

Provide independent, daily, on-site supporting the Navy SSP Program on a full-time basis

Important Information:

Must be able to pass a background check prior to employment

Special Instructions:

Kiliuda Consulting, LLC provides expertise in the areas of Information Technology Consultation Services, User and System Virtualization, Information Research & Analysis, Cyber Security, Program Management, Administrative Services, and Document Management. Kiliuda is an 8(a) Program certified, Alaska Native Corporation (ANC)-owned, Small Disadvantaged Business (SDB). We are a subsidiary of Three Saints Bay, LLC, which is owned by Old Harbor Native Corporation. Our Corporate Headquarters is located in Anchorage, AK and our Corporate Office is in Manassas, VA.

POSITION RESPONSIBILITIES:

Ability to manage assigned technical tasks to ensure the continuous, efficient functioning of administrative processes

Ability to perform administrative tasks, which require an in-depth understanding of the organization’s programs and procedures

Ability to resolve administrative related issues and develop solutions for administrative or clerical functions independent of management

Ability to coordinate meetings, conference calls/VTCs, and conferences to include making arrangements for facilities and travel arrangements for organization members and representatives

Ability to conduct major meeting planning, tracking and closure, including documenting objectives, agenda development, inviting attendees, and developing action item definitions

Ability to establish and maintain work unit calendars

Ability to establish appointment priorities and reschedule or refuse appointments and invitations, as appropriate

Ability to design and develop methods to track high priority actions for projects and programs

Ability to collect and prepare responses to inquiries from external groups concerning technical aspects of assigned projects

Ability to ensure requirements for action or information are relayed to appropriate staff members, interpret requests, and respond appropriately

Ability to locate, assemble, and prepare oral and written presentation material using multiple data sources

Ability to compose complex technical correspondence; provide management with evaluative material needed for the execution of programs and projects

Ability to assist in promoting cross-branch alignment, coordination, and consistency of projects and programs

Ability to provide detailed recommendations for achieving program/project objectives

Ability to attend meetings, generate and maintain meeting minutes, disseminate information concerning projects and programs, note important information or conflicts, and follow up on action items

Ability to perform administrative tasks/duties in accordance with branch operating procedures. Examples include: managing branch supply orders, ensuring printer stations are monitored, and ensuring phone rosters are updated

Ability to prepare and deliver program management documentation and correspondence in accordance with the Contract Data Requirements List (CDRLs)

POSITION REQUIREMENTS:

US Citizen

Active Secret Security Clearance

Education: Associates Degree or equivalent required; Bachelor’s Degree preferred

Experience: 4-6 years of administrative experience

Experience in formatting, processing and records maintenance for all official documents

Proficient in Microsoft Office Suite

Experience scheduling appointments and corresponding via email

Experience in providing mature and independent judgment and initiative

Ability to work independently and be highly responsive.

VEVRAA Federal Contractor

Three Saints Bay, LLC and its subsidiaries offer a diverse, team-oriented working environment and the opportunity to work with exceptional dedicated industry professionals. We offer our employees a comprehensive benefits package and the opportunity to take part in exciting projects with government and commercial clients, both domestic and international.

We are an EEO/AA employer. We invite resumes from all interested parties without regard to race, color, religion, creed, gender, national origin, age, genetic information, marital or veteran status, disability, or any other category protected by federal, state, or local law.