Design Project Manager

POSTED ON 9/12/2021 AVAILABLE BEFORE 5/31/2023
Tia Hired Organization Address Phoenix, AZ Full Time

Job Posting for Design Project Manager at Tia

Tia is the next-gen women’s health platform fusing empathy & innovation to help women thrive.
 
Tia is the next generation women’s healthcare platform bringing empathy and innovation together to help women thrive. Our interdisciplinary team of doctors, designers & data enthusiasts have seen first-hand how women's needs have been radically underserved and underestimated, and are on a mission to build a new distinctly female care model from the ground up, online and offline.
 
Tia’s ecosystem of products, tools and services — from the Tia app to the Tia Clinic, a real-world gynecology, primary care, & wellness practice based in NYC — is connected by a unique, human-centered approach to care that focuses on listening and learning all about women and their holistic needs, from anatomy to emotions, from gut health to getting it on. Tia encourages honest and transparent conversations about patients’ health, both with their care team and their community of members, to help women make independent and informed healthcare decisions with confidence and ease.

Role Title: Design Project Manager

Manager: Head of Development

Role Summary: As the Design Project Manager you will oversee the design of new clinics from site selection through close out, working closely with Tia’s Head of Design and the Development team. You have a background in architecture and will be responsible for the design, architecture, engineering, and space management of new Tia clinics. You will create, maintain, and nurture relationships with design partners and consultants, serving as the bridge between external partners and internal Tia teams. You are proactive in delivering creative solutions and adaptable in the face of changing condition, as well as adept at developing design standards for scale, while maintaining the unique design of Tia’s brand. 

Tia Company values you “spike” on: 

  • Make something that people want
  • Achieve excellence, with regard to impact over effort
  • Act as a pack, not a lone wolf
  • Insist on diversity 
  • Find joy and gratitude every day
  • Teamwork centric but with respect for top down directives when necessary
  • Ownership mentality

Abilities:

  • Holding people accountable
  • Strongly adheres to process 
  • Ability to set a plan, and manage to the plan, metrics of success and manage to it
  • Cross-functional collaboration 
  • Clear communication style - directive and straight-forward, not dramatic or passive 
  • Extremely good at prioritization, even when multitasking
  • Time management Detail-oriented
  • Holding people, organizations accountable
  • Highly organized 
  • Incredibly high bar for excellence
  • Proven ability to learn from mistakes, ability to reflect
  • Motivates others, despite changing expectations
  • Design eye

Skills: 

  • Proficiency in MS/Google Suite, and Smartsheets
  • Working knowledge of Autocad, Revit, SketchUp, Adobe Suites and other design modelling /drafting software
  • Architecture degree (preferred but not required)
  • Process of creating and implementing SOPs 
  • Problem perception escalation 
  • Skills to motivate. You can build a team of leaders
  • Timeline management/ deadline delivery
  • Planning and goal setting
  • Budget management
  • Knowledgeable of the design/construction industry and up to date on the ever-changing trends
  • Strong negotiation skills
  • Builds trust
  • Tech-minded
  • Enthusiastic
  • Thrive in a start-up environment and be comfortable with change 

Responsibilities: 

1. Oversee Design from site selection through close out in the development process for building and opening new spaces

  • Ability to resolve conflicts between real estate, construction, facilities, operations, and design team members, both internally and externally
  • Streamline the process from preliminary fit plan to 100% CD
  • Proactively communicate with real estate to ensure they are providing necessary LOD as-built and building plans necessary to progress the design phase during the real estate site selection phase
  • Create preliminary fit plans as needed for urgent projects, otherwise support the management of design vendor management in the creation of preliminary fit plans
  • Manage design consultants from site selection through close out
  • Review all architectural plans, shop drawings, lighting proposals, and other documentation related to design development and construction processes
  • Ensure work is done in compliance with all relevant building and safety codes
  • Travel to sites, as needed, to monitor on-site processes, procedures, and systems for compliance with construction and design drawings and code compliance
  • Ensure a smooth transition from design to construction by providing complete and accurate documentation for the construction handoff, including but not limited to vendor costs, contacts, drawings, permit status, lease language and exhibits

2. Responsible for keeping the design of new spaces on schedule and under budget

  • Effectively manage resources under shifting priorities to meet expected results.
  • Manage responsibility of maintaining, overseeing, tracking, evaluating and refining the overall project budget and schedules including progress reporting on capital expenditures
  • Bid out projects to 2-3 design partners per project, ensuring the best pricing possible
  • Ensure soft costs and FF&E spend are reasonable on each project
  • Ensure target dates, milestone events and deadlines are being met
  • Keep teams on schedule, strategize and work toward solutions to avoid unforeseen delays
  • Be creative with schedules, shortening design schedules when possible

3. Responsible for consultant and external vendor coordination. Serve as the bridge between external teams and the internal Tia team. Strong, consistent communication between all teams.

  • Issue progress updates as needed regarding costs and timelines
  • Attend and lead (when necessary) weekly project meetings and produce status reports
  • Coordinate efforts across entire project between architects, designers, engineers, consultants and Tia team members

4. Develop Tia design standards for projects with Tia’s interior design team, setting Tia up to scale to 15 clinics per year

  • Work closely with the Head of Design and Interior Design team to set design standards across materials, furniture, fixtures and equipment. Ensure design intent is always maintained
  • Support and update the ongoing development and maintenance of design standards book, kit of parts, and prototypical plan set and design
  • Work with national vendors to set up national contracts; negotiate contracts, terms and deadlines with vendors and suppliers
  • Always have current working knowledge of building and health codes and compliance issues.
  • Create a tracking and inventory system for FF&E in all new spaces

 

Tia is an equal opportunity employer. We are proud to foster a workplace free from discrimination. We strongly believe that diversity of experience, perspectives, and background will lead to a better environment for our employees and a better product for our users and patients. We strongly encourage people of color and members of the LGBTQ community to apply.
 
If you are committed to collaborative problem solving, creating high-quality and user-centric products, and want to make waves in women's healthcare, join us

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