What are the responsibilities and job description for the Office Assistant position at TKDA?
Our employee-owned team of engineering and architecture professionals has a part-time opportunity available for an Office Assistant to join our Office Services team in Duluth!
As a member of our team, you will be seated front and center as the ‘face and voice of TKDA’ when greeting visitors and answering phones. You will also be the hub of activity within the office and get in on all the ‘behind the scenes’ action by assisting with the creation and proofreading of letters and other correspondences, coordinating and scheduling various meetings, processing incoming and outgoing mail and package shipments, and assisting employees with a range of office services requests. This opportunity will also assist with the administration and execution of our archive policy, maintenance of archive databases, and conversion of paper project files to digital records. You will learn a great deal about all our services and the types of projects we design as you work alongside a team of talented design and engineering professionals while working in a fun, modern, team-oriented, and fast-paced environment.
Given the nature of the responsibilities associated with this opportunity, you will frequently sit and/or stand for extended periods and perform repetitive motions with your fingers, hands, wrists, shoulders, and upper body while opening, sorting and/or distributing mail and package shipments. On occasion, you may be required to stoop, bend or reach above your shoulders and carry various packages and office materials weighing up to 40 pounds.
Note: For this opportunity, we will work with you to establish a part-time in-office schedule ranging from 20 - 29 hours per week depending upon your schedule preference and availability during the workweek (M-F). When completing your application, please provide us with a brief summary of your preferred schedule.
Required Qualifications.
- High School Diploma and a minimum of five (5) years of related experience – or – Associate Degree and a minimum of three (3) years of related experience.
- Intermediate proficiency with MS Office applications (Word, Excel, Outlook, PowerPoint).
- Strong interpersonal skills with the ability to work independently and as a team member.
- Strong verbal and written communication and proofreading skills with a demonstrated ability to recognize proper use of grammar, punctuation, and spelling.
- Strong organization skills demonstrated by the ability to prioritize and multi-task in a fast-paced deadline-driven environment.
- High level of integrity and discretion demonstrated by previous experience handling confidential and sensitive information of projects, financials, employees, etc.
- Strong attention to detail and data accuracy.
- Professional, positive, and welcoming demeanor with a passion for providing exceptional customer service.
- Ability to work a regular part-time schedule ranging from 20-29 hours per week during our core business hours of 7:30 am – 4:30 pm, Monday through Friday.
Preferred Qualifications.
- Previous Office Assistant experience within a professional services environment.
- Previous experience handling and maintaining archive records, databases, and files.
If you want an opportunity to be in a highly visible role and you describe yourself as dependable, flexible, and someone who is willing to lend a hand wherever and whenever needed, we want to hear from you!
