Controller

Position Summary

The Controller is responsible for performing the accounting and daily financial management for the company. General responsibilities include oversight of accounting staff, developing, implementing, and maintaining generally accepted accounting systems, preparing and analyzing financial reports and journal entries, maintaining and reconciling ledger accounts, and providing records of assets, liabilities, and other financial transactions.  

Essential Duties and Responsibilities

The essential functions include, but are not limited to the following:

·         Perform basic accounting procedures (e.g. A/R, A/P, time billing, P/R, G/L, tax payments and inventory control).

·         Maintains a documented system of accounting policies and procedures; implements a system of controls over accounting transactions to minimize risk.

·         Prepare and publish timely financial statements (e.g. monthly and quarterly financial reports, and weekly forecasts to management team summarizing current and projected financial position).

·         Produce and publish timely all month end and quarterly closing (e.g. balance sheets, income statements and cash flow statements).

·         Appropriately allocate and enter outsourced payroll data to the accounting system.

·         Analyze and reconcile general ledger accounts in conjunction with preparing quarterly reports for management.

·         Assist Accounting Manager with annual Reviewed Financial Statement and 401K compliance by serving as company liaison with outside CPA.

·         Communicate with customers to address past due invoices on their account 

·         Produce financial data for management team upon request and assist with other special accounting projects such as project costing and profitability.

·         Perform analysis of operations on a monthly basis

·         Assist in the sales process of commercial projects including but not limited to: providing updated COI’s to the builders, coordinating bonding, managing wage scale documentation, processing AIA applications, billing and applying retention funds on a project-by-project basis.   

·         Assist in the sales process of commercial projects including but not limited to: providing updated COI’s to the builders, coordinating bonding, managing wage scale documentation, processing AIA applications, billing and applying retention funds on a project-by-project basis.  

·         Ensure all active projects are covered by valid, binding contracts.

·                  ·         Upload check and ACH and review “Positive Pay” daily.

·         Review AP and AR inboxes daily and assist staff with communication management.

·         Track purchase orders and related changes from initial source through fulfillment.

·         Works closely with coordinator staff to ensure all necessary vendor credits due are received and applied in a timely manner, including warranty work and returned material.

·         Produces the annual budget and forecasts by working with all departments.

·         Manage a staff of 1-4 team members and perform annual performance and compensation reviews.

·         Conduct regular check-ins with staff members to ensure they are effectively working and staying on task.

·         Participate on the leadership team, actively engaging in bi-weekly meetings, providing updates and insight on the business through a financial lens.

·         Works with external auditors and provides needed information for the annual audit

·         Acts as the change champion for the accounting department

·         Perform other duties as assigned.

Minimum Qualifications (Knowledge, Skills, and Abilities)

·       Bachelor’s degree in Accounting, Finance, Business, or related field preferred

·         Two or more years of progressive accounting experience in public accounting or similar work environment

·         Strong organizational, oral, and written communication skill

·         Ability to work independently and manage multiple projects and deadlines

·         Strong computer aptitude, which includes expertise with Microsoft Excel and Word as well as experience with an inventory based, ERP accounting software, preferably Agility.

·         Analytical skills with particular attention to detail

Physical Demands and Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.

While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or fingers; handle or feel objects, tools, or controls. The employee is occasionally required to stand; walk; sit; reach with hands and arms. The employee must occasionally lift and/or move up to 15 pounds. Specific vision abilities required by this position include close vision, distance vision, peripheral vision, and the ability to adjust focus. The noise level in the work environment is usually moderate.  

Salary : $65,000 - $85,000