Legal Assistant

Under the supervision of the General Counsel or designee, the Legal Assistant provides a broad range of routine paraprofessional, technical, and administrative support services to the General Counsel office. Work assigned will be project based and will be customized based on the prior experience of the individual selected.  
An individual in this role will be expected work in an energetic, collaborative office that provides legal advice to the Toho Water Authority Board, leadership, and staff. They will prepare various routine and specialized administrative documents and correspondence; perform legal secretarial and administrative work of standard professional difficulty; and assist in various other routine aspects of potential litigation, legal and/or factual research and analysis, and drafting of documents.  Work is performed under general guidance of General Counsel staff with considerable independence and limited direct supervision, based upon the capability demonstrated by the individual and discretion of General Counsel.The duties and responsibilities listed below are intended to provide a representative list of the various types of work that may be performed.  Specifications are not intended to reflect all duties performed within the job class, and incumbents may expect to perform other related similar duties.  Some of the duties performed will include, but are not limited to, the following: 
 

1. Prepares, proofreads, and reviews materials such as legal documents, easements, annexation agreements, contracts, amendments, and resolutions to ensure accuracy of information, clarity of language, conformance to standard legal style, consistency between clauses and/or provisions, verification of accuracy and pertinence of legal citations and code references through use of computer research, and other legal references; verifies completeness of appropriate supporting documentation; notes necessary changes, additions, deletions, and corrections for review and approval by the General Counsel.
2. Performs a variety of highly complex and specialized executive administrative functions, e.g., conducting research, preparing spreadsheets, drafting communications, preparing presentation materials, word processing, reviewing correspondences, record keeping, maintaining filing systems, preparing agenda materials, and receiving of telephone inquiries.
3. Coordination and completion of special projects and assignments, which may include highly confidential information, critical thinking, and data analysis.
4. Represents the organization when screening calls and responding to inquiries from elected officials, government agencies, staff members, and the general public.
5. Establishes and maintains effective working relationships with stakeholders both inside of Toho and with our external stakeholders and customers.
6. All other duties as assigned.

Any combination of training and experience that would provide the required knowledge, skills and abilities is qualifying.   A typical way to obtain that required qualification would be: 
 

1. A minimum of a high school diploma or GED issued from an approved GED Administrator.
2. Two years of progressive experience working in an administrative role with exposure to contracts and/or legal documents.  
3. Any combination of education and experience which demonstrates the candidate’s ability to perform successfully in this position will be considered. 
4. Must possess and maintain a valid State of Florida Class E Driver's License.

DESIREABLE QUALIFICATIONS:

1. Strong verbal and written communication skills.
2. Proficient with Microsoft Office Suite, with general working knowledge of Excel.  Legal research experience or basic knowledge of legal research systems a plus.
3. General knowledge of contracts and contract terms to allow for review.
4. Ability to perform research information, analyze facts and circumstances, and suggest an appropriate response. 

PHYSICAL REQUIREMENTS: 
 The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to sit; use hands to handle or feel and talk or hear. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand, walk and bend, kneel, squat, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
  
 WORKING CONDITIONS:
 The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is usually moderate. Environmental factors include indoor, flat surface, noise, sitting with occasionally walking and standing.

Salary : $41,600