HR Assistant

Job Description:

Human Resources Assistant

(People & Culture Assistant)

Marietta, GA

Mission: Empowering People Through Employment

Vision: Tommy Nobis Center envisions supportive communities where people with disabilities are afforded the opportunity to work.

Would you like to join our award-winning culture and establish a meaningful career in the nonprofit world?

Tommy Nobis Center offers you an opportunity to work for an organization that has been recognized as one of the Best & Brightest Companies to Work For in the Nation as well as being recognized by the Atlanta Journal Constitution as a Top Workplace in Atlanta!

This position offers competitive salary, excellent insurance benefits and time-off policies. We offer the opportunity to bring your dog to work!

Position Summary:

The primary responsibility of the People & Culture (Human Resources) Assistant is to provide human resource focused administrative assistance to the Sr. Manager, People & Culture including but not limited to HRIS daily interaction and providing internal customer service. The primary activity for the People & Culture Assistant is assisting in the administration of various areas of human resources.

Essential Duties and Responsibilities:

• Assists in the administration of various human resources programs and procedures for all employees. Approximately 70% of the HR Assistant’s time will be devoted to administrative tasks.
• Prepares paperwork for employment changes (i.e., new hire, terminations, job and salary changes, etc.).
• Enters employment information into HRIS system (ADP WorkForce Now).
• Assists with problem-resolution services to employees in regard to benefits matters and other general, often procedural, questions. In addition, provides assistance for benefit open enrollment.
• Assists with preparation of background reference check forms & drug testing materials.
• Conducts reference checks when required.
• Conducts new hire orientation sessions including paperwork and tours for all new hires.
• Administers I-9/eVerify process. Prepares information for I-9 audits.
• Conducts monthly insurance billing reconciliation and processing for all health/welfare benefits.
• Prepares monthly EAP report and emails to provider.
• Assists with administering the performance review process including communication, tracking, gathering review information, following up with supervisors and keeping management informed of status of reviews.
• Arranges various employee social functions to celebrate birthdays, employee anniversaries and other special occasions which includes Quarterly Anniversary presentations.
• Posts monthly birthday and anniversary lists on HRIS employee home page and employee news bulletin board.
• Administers FMLA paperwork and process.
• Act as Safety Committee Secretary which includes minute and agenda preparation and also Safety Book updates.
• Assists with workers’ compensation injury reporting.
• Schedules training for CPR/First Aid certification, defensive driving and other required classes. Maintains CPR/First Aid listing and posts to required locations. Assures required employees have up-to-date certifications.
• Prepares security and identification badges. Issues office/front door keys at request of Operations Manager.
• Serves as main backup for payroll.
• Monitors necessary federal / state and voluntary poster updates.
• Participates as a backup to provide coverage for the front desk.
• Assists Sr. Manager, People & Culture with other specific HR-related projects as assigned and other duties as assigned.
• Maintain a good attendance record.
• Occasional overtime with prior managerial approval required.