Sample Coordinator

EXEMPTION: Non-Exempt, Hourly

DEPARTMENT: Production Department

REPORTS TO: Offshore Production Coordinator

SUMMARY

The Sample Coordinator is a part of the Production Department and works closely with the Offshore Production Coordinator and Design Department to coordinate domestic and offshore garment samples for TR Men’s, TR Women’s, Kahala, and Vintage divisions. The Sample Coordinator also communicates with outside vendors to ensure accuracy and timeliness of samples.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Receiving Packages

· Open received packages and distribute contents to the appropriate division after checking against the packing list and PO’s. Maintain and submit a log of incoming packages.

· Notify vendors of the receipt of samples and advise them of any shortages.

Domestic & Offshore Samples

· Verify accuracy of line chart for information on print names, colors, quantities, fabric content, and print direction by comparing to the actual fabric received.

· Submit a request for samples, swatches, and repeats to the Production Department for domestic styles.

· Prepare sampling chart for disbursement of correct samples to each sales representative.

· Enter sample information into AS400 inventory upon completion and receipt.

· Label, sort, press, and upkeep samples for Showroom, Travel Line, and sales representatives.

· Label and mount swatches to headers and sort swatches or CAD’s for sales representatives and in-house staff.

· Create orders and prepare samples to be sent to sales representatives.

· Process, credit, and adjust samples received from sales representatives. Maintain a record of sales representative invoices and credits.

· Create orders for samples from Travel Line or Showroom (or stock if necessary) for photo shoots, customers, publications, TV shows and any other special request.

Tradeshows

· Create orders, prepare samples, swatches/CADs, and linesheets for Tradeshows.

· Collaborate with the Tradeshow Coordinator to ensure any mannequin outfits, accessories, hangers, and order forms are shipped to the proper tradeshow location according to schedule.

Linesheets

· Provide swatches to the Graphics Department for scanning.

· Prepare and schedule samples to be photographed for line sheets.

· Prepare PO’s for linesheets and distribute to in-house staff, Showroom, Sales Representatives, and tradeshows.

Invoices

· Reconcile vendor invoices against PO’s and submits them for payment. Communicate payment status with vendors and follow up with any discrepancies.

Other:

• Participate in coordination of semiannual sample sale.

• Assist in photoshoots if necessary.

• Assist in yearly physical inventory.

• Other duties as assigned.

MINIMUM QUALIFICATIONS

• High school graduate or equivalent.
• Proficient in Microsoft Office Programs (Outlook, Word, Excel).
• Must have excellent organizational skills with the ability to multitask.
• Demonstrates strong work ethic with the ability to work collaboratively, and communicate effectively.
• Displays strong time management, attention to detail, proactivity, and flexibility.
• Ability to work independently.

PHYSICAL DEMANDS

· Ability to ascend/descend ladders and stairs.

· Ability to lift up to 50lbs.

· Ability to sit for extended periods of time

· Ability to stand, walk, climb, bend, kneel, squat, stoop, and or twist.

· Ability to grasp, push, pull, reach and manipulate objects with right/left hand(s).

Job Type: Full-time

Pay: From $15.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Referral program
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Honolulu, HI 96819: Reliably commute or planning to relocate before starting work (Required)

Work Location: One location