Clerk/Treasurer

Duties shall include those in Sec. 60.33, 60.34 and 66.0607 of Wisconsin Statutes and others applicable; responsibilities listed below do not include every task encountered. The clerk/treasurer is not a member of the town board and does not vote on any actions. The clerk/treasurer must comply with all state legislation, especially the code of ethics and Open Meetings Law and will be expected to perform the following duties in a professional, confidential, prompt and courteous manner: ADMINISTRATIVE DUTIES  Act as a key liaison between the town board, agencies, employees and citizens  Prepare for and attend all town and town board meetings (days or evenings)  Set up and administer elections, registration, voting; administer oaths  Perform clerk’s duties related to school districts, highways, bridges  Prepare grant applications as needed; investigate funding sources as board directs  Direct overall operation of the town hall, other buildings & property regarding usage  Consult with the town-appointed attorney and appear in court as needed  Attend related training meetings or conferences (some out of town &/or overnight)  Complete training for Certified Municipal Clerk & Treasurer with the first 5 years  Serve on town Board of Review (if appointed and a resident) or attend if not a resident  Perform all other duties required by law, ordinance or lawful direction of the town meeting or town board, and comply with policies in the Town of Barnes Employee Policy Handbook CLERICAL DUTIES  Serve as the town office receptionist; greet people who enter or phone in a friendly, professional manner; provide information and refer people to others as needed. Conduct general office activities; prepare meeting materials and order supplies  Serve as clerk of the town & town board meetings (days or evenings), posting notices, preparing agendas, presenting reports, taking minutes, keeping a record of proceedings  Prepare and maintain official town records (including cemetery), history, accounts, claims and sales  Publish or post & record ordinances & resolutions; issue licenses & permits  Process contracts & agreements as directed by the town board  Receive, read, sort, distribute and file correspondence from citizens and other governmental agencies, reporting at monthly town board meeting  Compose letters; prepare, deliver reports to county, state & federal agencies  Maintain an up-to-date filing system; have all files accessible and available to the public in a timely manner allowing people to inspect and/or request copies  Give notice at least 15 days before open book is to be held by the assessor FISCAL DUTIES  Receive and disburse town money; keep a finance book (computerized) with itemized accounts of all monies received and disbursed; issue receipts for all funds received  Deposit as soon as practical the town funds in appropriate town accounts in the designated depository; failure to comply is grounds for removal from office  Prepare vouchers and checks for bills to be signed by the Town Chairperson and one supervisor as needed.  Manage payroll & payroll reporting, personnel issues, retirement, insurance  Assist in preparation of the town budget & annual financial statement (Form CT); maintain record of expenditures versus budget, present a monthly financial report  Perform the duties relating to taxation; give notice of property tax revenue and portions  Review assessment roll for errors, prepare tax roll by third Monday in December, prepare and mail tax bills, collect first installment, issue tax receipts  Make records available for a financial audit at least once every year.  And any other duties as assigned

Job Type: Full-time

Pay: From $23.00 per hour

Benefits:

• Disability insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan

Experience level:

• 2 years

Physical setting:

• Office

Ability to commute/relocate:

• Solon Springs, WI 54873: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Accounting: 1 year (Preferred)

Work Location: In person