Deputy Town Clerk/Registrar

The Town of East Greenbush is currently seeking applications to fill the Full-Time position of Deputy Clerk/Deputy Registrar in the Town Clerk’s Office.

MINIMUM REQUIREMENTS

A serious applicant must possess the accuracy and efficiency necessary to carry out accountable professional administrative responsibilities. The ideal candidate shall have prior experience in a fast-paced professional office and strong communication abilities along with attention to detail. Work schedule consists of 35 hours per week – Monday-Friday, 8:30-4:30. Only residents of the Town of East Greenbush are eligible to apply. Notary Public preferred; or recommended to obtain.

DISTINGUISHING FEATURES OF THE JOB

The Deputy Clerk/Deputy Registrar works closely with, and under the direction of the Town Clerk, and alongside the Part-Time Clerk.

TYPICAL WORK ACTIVITIES

Provide a high level of in-person, over the phone, or email service with professionalism and in a positive manner to the public and Town staff.

Assist residents daily with multiple transactions and data entry in the Town Clerk’s software – Transfer Station permits, handicap tags, dog licenses, certified copies, miscellaneous

As Deputy Registrar, confidentiality is a must in issuing marriage licenses and processing birth/death certificates

When Town Clerk is unavailable, attend night-time Town Board meetings

Assist Town Clerk with Oath of Office requirements

Deposits for all Town Hall offices – online banking and in person at bank

Assist with daily/monthly reconciliations/check processing

Assist with FOIL request process – For Town Hall Departments and Police Department

Affirm/process Certificate of Residency forms

Issuance of DEC hunting and fishing licenses

Assist with Hometown Heroes Veteran Program application process

Enter and retrieve data from computer with sufficient speed and accuracy

Assist with tracking of monthly dog license renewals

Filing and scanning documents/plans as needed

Records Room/Database support in maintaining/updating inactive records

Complete marriage license packets as needed

Run reports as requested

Perform other duties as assigned – at times for other departments as needed

GENERAL STATEMENT OF DUTIES

Assist Town Clerk and Part-Time Clerk in numerous phases of all office responsibilities

Perform routine office and administrative tasks

Professionalism with the ability to go back and forth between tasks as interruptions occur

Assist with organizing and maintaining paper and electronic files

REQUIRED KNOWLEDGE, SKILLS, ABILITIES AND ATTRIBUTES

Applicant to be knowledgeable and provide varied, confidential, and responsible tasks

Strong organizational skills and attention to detail are of high importance

Must possess efficient time management skills to effectively work in a multifaceted office

Must be able to interact with the public in a positive manner and be able to handle difficult situations

Must possess ability to use a PC-based network, database, word processing and spreadsheet applications

Clerk must be honest, thorough, tactful, and able to use good judgement

Physical condition adequate with the needs of the position being an active office

Please mail or email application and resume by October 11, 2024, to:

Helen Barrington
HBarrington@eastgreenbush.org
518-477-2127
225 Columbia Turnpike,
Rensselaer, NY 12144

Job Type: Full-time

Pay: $45,000.00 - $50,000.00 per year

Benefits:

• Dental insurance
• Flexible spending account
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• Day shift
• Monday to Friday

Work Location: In person

Salary : $45,000 - $50,000