Finance Officer

8.1 Finance Officer

GENERAL STATEMENT OF DUTIES

The Finance Officer oversees all aspects of Town finances on behalf of the Board of Trustees. Supervises all aspects of the Town Finance Office and assures State and Federal regulatory compliance. Responsible for all fiscal management of Town funds, insurance administration, licensing, elections, budgets, equalization/assessments, ordinance and resolutions. Trains office staff. Performs related work as required.

DISTINGUISHING FEATURES OF THE CLASS

An incumbent of this class is the Chief Financial Officer of the Town and a department head with responsibility for policy development, program planning, fiscal management, administration, and operational direction of the Town’s Finance department and staff. The incumbent is responsible for accomplishing department objectives and goals within guidelines established by the Board of Trustees. Work is performed under the policy direction of the Board of Trustees. Operationally, the Finance Officer shall report to the Town Board President.

ESSENTIAL FUNCTIONS

Develops and implements the financial goals, objectives, policies and procedures for the municipality and ensures that programs are administered and evaluated to meet those goals and objectives. Interacts with the public and is accepting of complaints, requests, and suggestions. Finance Officer duties will also include all responsibilities and obligations as set forth in the South Dakota Codified Laws, including but not necessarily limited to those enumerated in Chapters 1-27, 3-21, 5-24, 5-26, 9-2, 9-4, 9-5, 9-11, 9-13,- 9-14, 9-19 through 923, 9-25, 9-27, 9-39, 9-43, 9-48, 10-11, 10-12, 11-3, 11-6, 11-9, 12-4, 35-2, 35-3, 35-10 and all other statutes applicable from time to time.

EXAMPLES OF WORK -

Acts as an advisor to the Board of Trustees for the development of long and short-range financial management plans. - Oversees the goals, objectives, policies and procedures, related to fiscal management. - Researches financial issues. - Secures funding sources through contracts and grant applications. - Prepare reports and correspondence on special projects. - Operates standard business machines including: computer, 10 key, cash register, tape recorder, fax, copier and multi-line phone system. - Typing, processing simple documents, recording data, filing, faxing, copying, preparation of forms, memos, letters, and reports. - Budget preparation and monitoring. - Invest the Town’s funds in accordance with the Board of Trustees’ guidelines and sound financial practices. - Receiving and recording all monies deposited with the Town. - Issue and administer beer, wine and liquor licensing. - Special assessment administration. - Maintains the official records of the Town: ordinances, resolutions, documents, etc.

- Serves as recorder for the Board of Trustees. Records minutes, maintain ordinance book and other Board records. Arranges for publication of minutes of meetings and other public notices. - Draw and countersign all warrants. - Keep the corporate seal. - Examine treasurer’s records. - Audit and adjust all claims against the municipality before they come before the governing board. - Maintain all contract records. - Administers water and sewer enterprise funds (billing, receipts and accounts) - Certify annual tax levy to County Auditor. - Maintain special assessment record. - File bonds of all employees and officials. - Prepare, publish and file annual financial report. - Maintain bond record. - Administers licensing for transient merchants, peddlers, solicitors and pawn brokers. - Maintain a file of annual inventories. - Coordinates and oversees municipal elections. - Administers oath of office to public officials. - Advise the Board of Trustee members of the financial condition and future needs of the Town. - Prepare supplemental budgets as needed. - Supervises accounts payable and payroll. - Performs related tasks as required.

WORK CONDITIONS –

Employees of this position may be subject to working hours beyond that of a normal scope and may be required to report for duty under emergency conditions. - Work assigned may involve extended workdays outside the regular working hours to attend and be present at meetings and community events. - Physical efforts involve standing, sitting, reaching, walking and the lifting of up to 25 lbs. - Extended periods of sitting/standing and use of computer keyboards/monitors. - Infrequent exposure to the elements and adverse conditions.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES –

Working knowledge of complex word processing, spreadsheet and querying software. - Working knowledge of accounting practices. - Effective verbal and written skills, good proofreading and spelling skills. - Proficient in the use of business math and understanding and use of basic analytical skills. - Skill in establishing and maintaining subject matter files. - Excellent organization skills. - Ability to meet time deadlines. - Ability to maintain a high level of confidentiality and integrity with regard to customer records, financial material, and other sensitive information. - Ability to operate office equipment associated with this position. - Ability to pleasantly and effectively interact with the public on a daily basis. - Ability to communicate effectively orally and in writing. - Ability to maintain an acceptable public relations image. - Ability to maintain a high level of accuracy with regards to data entry and processing. - Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals accurately and quickly.

- Ability to establish successful working relationships. -Ability to supervise office staff. - Ability to work under pressure and/or with frequent interruptions. - Ability to read and comprehend instructions, correspondence, and memos. - Demonstrates leadership skills of critical thinking, conflict management, and fosters goals of team building. - Researching, investigating, evaluating and developing resolutions to complex and/or politically sensitive issues, concerns and complaints. - Expressing ideas clearly, concisely and convincingly with research and preparation of necessary reports. - Analyzing, reviewing, preparing and presenting financial and economic reports. - Establishing and maintaining effective working relationships with employees and with the general public. - Negotiating, developing, administering and executing public and private partnerships, development deals, contracts, grants and professional services. - Federal, State, County and Town laws, rules, regulations, ordinances related to finances of a municipal government. - Modern government accounting theory, principles, and practices; considerable knowledge of internal control procedures and management information systems; knowledge of payroll and accounts payable functions; working knowledge of budgetary, accounting, and reporting systems, GAAFR, GAAP, and GASB. - Financial management, government financing, economic principles, budget development and cost control principles and practices. - Long and short-range strategic planning techniques, economic, social, environmental and physical needs of the municipality. - Proficient utilizing standard office equipment including the computer systems and applications, internet and e-mail operations.

Evaluations will be conducted in accordance with Town policies.

MINIMUM EDUCATION AND EXPERIENCE

A graduate from an accredited college or university with a degree in accounting, finance, business, or public administration, or a closely related field; and/or five (5) years’ progressively responsible accounting work or any equivalent combination of experience, education and training which provides the desired knowledge, skills and abilities. Prior experience in municipal government and fund accounting preferred.

The Town of Hermosa is an Equal Opportunity Employer. In compliance with Equal Employment Opportunity guidelines and the Americans with Disabilities Act, the Town of Hermosa provides reasonable accommodation to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential

accommodations with the employer.

Job Type: Full-time

Pay: $20.00 per hour

Benefits:

• Health insurance
• Life insurance
• Paid time off
• Retirement plan

Physical setting:

• Office

Schedule:

• 8 hour shift

Work Location: In person

Salary : $20