Information Aide

Town of Ithaca Job Posting: Information Aide

Town of Ithaca Public Works Department is looking to fill a full-time administrative position that will assist in carrying out the responsibilities of the front-line office that serves the residents of the Town. Work is performed in conjunction with the Administrative Assistant IV. Duties include general office administration and customer service, database management, inventory management, and maintaining Safety Data Sheets.

The Town of Ithaca is a mosaic of rural, suburban, and urban landscapes that surround the City of Ithaca. It is a college town, a farm town, a Finger Lakes community, and a tourist destination renowned for its scenic vistas, forested hillsides, gorges, waterfalls and Cayuga Lake. Town Hall is located within the City of Ithaca at 215 N. Tioga Street. Town Hall includes several administrative offices and the Planning and Code Enforcement Departments. Public Works and Engineering Departments are located at 114 Seven Mile Drive.

Town of Ithaca strongly values a diverse and inclusive workforce. We are committed to equity and inclusion and encourage those with similar values to apply.

SOME TYPICAL WORK ACTIVITIES:

· Provide customer service regarding all aspects of department including greet the public, answer phone calls, take messages/provide information requested, direct people to appropriate persons or departments, walk applicants through the online permit application process, acknowledge and field complaints;

· Enter and maintain employee time records, vehicle maintenance records, daily activity entry, work orders, snow and ice records, enter inventory, update records, generate reports;

· Enter and maintain information in Asset Management program;

· Utilize Outlook email and electronic calendar;

· Manage park and trail permits and scheduling;

· Maintain safety data sheets (SDS) Database and safety posters;

· Prepare and maintain SWPPP information for Engineering;

· Order and track office and facility supplies;

· Maintain food fund inventory and reconcile funds and assist with organizing department functions;

· Maintain logs of staff and equipment overhead for NYSDOT equipment schedule rates and other reports as necessary;

· Maintain Public Works and Engineering records and records disposition.

· Prepare & distribute letters, memos, agendas, minutes, public notices, and signage for trail closures;

MINIMUM QUALIFICATIONS:

Graduation from high school (or possession of a high school equivalency diploma) AND one year of office clerical experience.

To Apply submit county application at https://www.tompkinscivilservice.org/civilservice/apply/8060

Filing deadline: Sunday August 27, 2023 by 4:00 pm

Questions directed to: Judy Drake, Human Resources Manager (607) 273-1721 x115 or via email: Jdrake@town.ithaca.ny.us

Civil Service Exam: No – but future exam for Administrative Assistant I will be required.

Hiring Rate: $22.39 per hour hiring rate

Office Location: Public Works Facility, 114 Seven Mile Dr., Ithaca

Work Hours: Monday – Friday, 6:30 am – 3:00 pm 40 hour workweek

Benefits: paid Holidays, Vacation, Sick and Personal time, Health and Life Insurance, Dental and AFLAC insurance optional, NYS Retirement, free onsite parking

Job Type: Full-time

Pay: From $22.39 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Tuition reimbursement

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person

Salary : $22