Payroll Coordinator

Overview

Payroll Coordinator responsibilities include working with managers to process timesheets, updating payroll records and answering employee questions about payments. Ultimately, the Payroll Coordinator ensures employees are compensated correctly and on time.

Responsibilities

• Payroll processing for weekly and biweekly USA and Canada employees including monthly commissions and coefficient overtime, annual stock options and performance incentives, termination and severance payouts, referral and sign on bonuses.
• Balancing weekly reports to garnishment, 401k and Roth IRA, FSA and HSA, bonus, commission, expense reimbursement, termination hours, tax, live check and direct deposit payroll figures.
• Initiating vendor reports via payroll transmission: FSA, HSA, 401k and Roth IRA, and direct deposits. Separate direct deposit and HSA balance reporting to lead bank.
• Generating general ledger reports, balancing debits vs credits, and uploading file into A accounting system. Includes processing reversing journal entries at fiscal month end, biweekly employee accrual and quarterly vacation accrual journal entries.
• Periodic processing of Canada taxes with lead bank, Canada retirement payments with vendor, and worker’s compensation reports with Ontario province.
• Maintaining accurate withholding tax and unemployment tax information. Registering for new taxes with government agencies as necessary.
• Year-end processing of W2s and 1095 forms for USA employees, T4 and Releve 1 forms for Canada employees. Year-end Canada tax filings.
• Verifying live check delivery to employee.
• Reporting monthly employee stock contributions to vendor.
• Quarter end balancing of vacation accrual GL accounts.
• Quarterly head count reporting to various states.
• United Way payment processing.
• Daily auditing of cash activity as it relates to payroll.
• Auditing new hires for accurate payroll information.
• Auditing new HSA and FSA enrollees. Updating payroll system with UMB bank account information for HSA enrollees.
• Proactive response to employee email inquiries and incoming delivered mail.
• Answer inquiries from internal and external auditors as needed.
• Updating USA and Canada payroll cloud with weekly, quarterly, and annual files.
• Other duties as assigned

Qualifications

Required Knowledge, Skills, and Abilities:

• Experience with Microsoft Excel and Microsoft Word,
• General knowledge using payroll software (UKG preferred, but not required)
• General knowledge using accounting software
• Ability to work in a fast-paced environment

Education and Experience:

• B.S. in Accounting preferred
• Previous payroll/accounting experience preferred

Equal Opportunity and Non-Discrimination

Transcat is an equal opportunity employer and prohibits discrimination on the basis of any protected status.  All qualified applicants will receive consideration for employment without regard to age, color, creed, disability, domestic violence victim status, gender identity, genetic predisposition or carrier status, marital status, national origin, pregnancy, race, religion, sex, sexual orientation, status as a protected veteran or as a member of any other protected group or activity.

We will make reasonable accommodations for personal with disabilities to enable them to perform the essential functions of this position unless to do so poses an undue hardship on the organization or a direct threat to health or safety reasonably accommodate individuals to perform the essential functions of this position.