What are the responsibilities and job description for the Payroll and HRIS Specialist position at Transtar Industries Inc?
WHO WE ARE:
How will transportation and mobility evolve? What will the vehicle of the future look like – and how will those vehicles be repaired? How can the next chapter of your career contribute to solving these transportation challenges and more?
Transtar Industries is on a mission to simplify complex vehicle repair to keep the world moving.
We are a leading automotive parts distributor represented across the U.S., Puerto Rico, and Canada, and through patent-winning software and technology, we are revolutionizing our industry.
What has remained constant throughout our 45-year history of transformation is our dedication to our customers, our team members, and to the values on which Transtar was founded: Commitment, Humility, Optimism, Integrity, and Respect.
A career with Transtar offers the opportunity to make an impact within a rapidly growing organization – the chance to learn, lead, collaborate, and connect with other solutions-oriented, forward-thinking professionals. We invest meaningfully in training and development, empowering you to build your future alongside ours and shape a career unique to your talents, interest, and purpose.
THE OPPORTUNITY:
Payroll Specialist is a member of the Human Resources team who partners with team members at all levels of the organization to ensure timely and accurate payroll processing in accordance with applicable Federal and State laws. Payroll Specialist assists with and coordinates for multi-state quarterly and annual tax filing, garnishments, unemployment and wage verification. Payroll Specialist is also responsible for maintenance and process improvement of HRIS system, specifically ADP’s Enhanced Time system and WFN.
RESPONSIBILITIES:
Responsible for the administration and processing of a Weekly/Bi-Weekly multi-jurisdiction payroll in accordance with government regulations and tax codes.- Calculates payable hours, commissions, bonuses, tax withholdings, garnishments and deductions.
- Processes new hires into ADP WFN.
- Performs regular audits to maintain data integrity.
- Enters payroll and employment related information into the HRIS system, and is responsible for the day to day maintenance of this system.
- Validate and approve ADP payroll processing invoices, submit to AP for payment.
- Reviews, corrects, maintains and files quarterly and annual tax data for required payroll reporting. Completes Multisite reporting as required.
- Assists team members with payroll and human resource inquiries and resolves discrepancies as needed.
- Calculates, processes and reconciles federal and state tax and social security withholding, and other deductions, insurance, benefits and 401(k) contributions, garnishments, child support, and court orders affecting employee compensation.
- Sets up all taxes in the HRIS to ensure appropriate filing and record keeping.
- Reviews and processes payroll adjustments including, paid time off, disability, bereavement and other leaves of absence.
- Audit timekeeping records to ensure compliance.
- Completes employment verification requests in a timely manner.
- Completes Unclaimed Wages Verifications and filings with appropriate States.
- Provides guidance to management and team members on payroll policies and procedures.
- Participates in appropriate payroll training, seminars and workshops to keep abreast of current trends and practices in human resources.
- Maintains current knowledge and understanding of regulations, industry trends, best practices, and applicable laws affecting payroll administration.
- Maintains positive relationships with team members at all levels within Transtar.
- Other duties as assigned.
KEY QUALIFICATIONS:
Minimum Experience - 1 – 2 years with ADP Enhanced Time and WFN.- Minimum Experience – 4 to 6 years related experience processing multi-state payrolls.
- Proficient with Microsoft Office Suite, especially Excel.
SKILLS & ABILITIES:
Working knowledge of payroll best practices.- An understanding of basic accounting principles and internal controls.
- A strong work ethic and team player mentality.
- A high level of integrity in order to handle confidential information with sensitivity.
- Solid decision-making, problem-solving and analytical skills.
- A positive and personable demeanor and great customer service skills.
- Excellent communication skills, both verbal and written.
- An extremely high level of attention to detail and ability to stay organized in a fast-paced environment.
- An ability to work under stressful circumstances while maintaining a sense of calm and control.
- Excellent time management skills with a proven ability to meet deadlines.
WORK ENVIROMENT:
The work environment characteristics described here are representative of those an associate encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
This role will primarily be a remote position, with occasional trips to the office for teambuilding and project-based work.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job the associate is regularly required to talk or hear. The associate is regularly required to sit, stand or walk. The associate is occasionally required to use hands to finger, grasp, handle or feel; climb; balance; stoop; kneel; crouch; push or pull; and reach with hands and arms. The associate must occasionally lift and/or move up to 50 pounds.
TRAVEL REQUIREMENTS:
None
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