Grants Coordinator

Crossroads Treatment Centers is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Job Description: The Grants Coordinator will be responsible for applying and managing grant projects with third parties and government entities, including the federal, state, and local level grants. The Grants Coordinator will work in the Compliance Department and will assist the Grants Program Development Manager with obtaining new grants and guiding newly awarded grants from the award phase through implementation and into long-term management. The Grants Coordinator works closely with members of the Payer Contracting, Revenue Cycle Management, Finance, Operations, and Compliance teams to ensure grants are appropriately implemented, managed, maintained and renegotiated in a timely manner. Essential Duties and Responsibilities include the following and other duties that are assigned. Research various types of grants available to the company in all states in which the company has facilities and the criteria to qualify for each. Compiles necessary information for the grant application process through collaboration with other employees, database research, and other factfinding actions and meetings. Drafts and completes grant applications according to application requirements. Take newly awarded grants from the award phase, ensuring that all necessary components for implementation are executed promptly and efficiently. Actively oversee existing grants, ensuring compliance with grant stipulations, timely reporting, and coordination with relevant departments for data collection and analysis. Completes all documents, forms, and/or reports required by each awarded grant and ensures such items are submitted according to deadlines and grant reporting is completed. Takes a lead role with PIMS, NOMS, SPARS, and other grant reporting as needed. Facilitates information exchange at least monthly between revenue cycle management, and clinical operations managers regarding reimbursement trends, ensuring the grant is being spent down on schedule. Supports revenue cycle management team in activities in invoicing and collecting on grants. Use project management software and tools to track grant progress, deadlines, and deliverables. Coordinate across departments to ensure timely execution of grant-related tasks. Maintain relationships with federal, state, and local contacts, ensuring clear communication and timely updates regarding grant status. Maintains all grant contracts and fee schedules in contract management application and billing software. Reports all grant fee schedules changes and updates monthly. The ability to build and maintain confidence and credibility with all external clients and employees. The ability to maintain friendly, cordial relations with all clients and employees; maintain a positive work atmosphere by acting and communicating in a manner that results in a positive work relationship with customers, colleagues, and managers. Assists with and participates in cost analysis and rate studies. Contributes to installation and maintenance of new reimbursement and other related procedures and controls for all systems used in professional billing/charging for grant activities. Assists Grants Development Manager with ongoing analysis of grant performance throughout the company. Ability to comply with Crossroads’ standards of operations. Ability to adhere to the Core Values of the company. Performs other related duties as assigned. Qualification Requirements: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Position requires constant mental alertness, attention to detail, and the high degree of accuracy required in completing all assignments. Strong problem-solving skills. Smart, driven, exceptional work ethic. Must be able to follow oral and written instructions and follow–through on all assignments. Excellent organizational skills. Highly detailed-oriented. Ability to work well in a group setting and independently. Education and/or Experience: Bachelor’s degree in business administration, Project Management, or a related field. Project Management Professional (PMP) or Certified associate in project management (CAMP) certifications from the Project Management Institute (PMI) is preferred, but not required. Minimum of 1-3 years of experience in project management, preferably in the behavioral health or substance use disorder industry. Proficiency with MS Word, Excel, PowerPoint as well as project management software and tools such as MS Project. Demonstrated experience in leading teams successfully through project initiatives. Strong understanding of the behavioral health and/or substance use disorder sectors. Excellent communication and interpersonal skills, with a proven ability to present information clearly and respond effectively to questions. Knowledge of computer data entry, SharePoint, Microsoft Excel, and the ability to adapt and navigate business related software required. Ability to write reports, business correspondence, and procedure manuals. RCM, Fiscal or Contracting experience. SUD experience Government experience Project Management experience Language Skills: Ability to read, analyze, and interpret human service periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public. Excellent communication and interpersonal skills. Mathematical Skills: Ability to calculate figures and amounts such as percentages, mean, mode and median ability to draw and interpret graphs. Reasoning Ability: Ability to define problems, collect data, establish facts, and draw valid conclusions. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk or hear. The employee regularly is required to stand, walk, sit, use hand to finger, handle or feel objects, tools, or controls; and reach with hands and arms. The employee occasionally lifts/carries paperwork, files, office supplies, up to 20 lbs., pushes/pulls exerting up to 5-10 lbs. force, opening doors, file drawers, pushing files in drawers, and kneeling/crouching and/or ability to reach lower file drawers, file stretching to store of retrieve materials. Specific vision abilities required by this job include close vision and the ability to adjust focus. Frequent sitting at desk or computer while typing, completing paperwork, or meeting with patients. Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Normal office environment where there is no physical discomfort cue to temperature, dust, noise and the like. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Crossroads Treatment Centers is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Our Story Since 2005, Crossroads has been at the forefront of treating patients with opioid use disorder. Currently operating more than 100 clinics across 9 states, Crossroads is a family of professionals dedicated to providing the most accessible, highest quality treatment options to combat the growing opioid epidemic and helping people with opioid use disorder start their path to recovery. We are committed to bringing critical services to communities across the U.S. to improve access to treatment for over 26,500 patients. Crossroads operates over 30 opioid treatment programs and around 100 office-based opioid treatment clinics in Colorado, Georgia, Kentucky, New Jersey, North and South Carolina, Pennsylvania, Tennessee, Texas, and Virginia. Crossroads uses evidence-based medication-assisted treatment (MAT) to help individuals struggling with opioid use disorder. This comprehensive approach to treatment, the gold standard in care for opioid use disorder, has been shown to prevent more deaths from overdose and lead to long-term recovery. Our Mission Is Focused: We exist to improve health equity in order to create superior outcomes. Our Vision Is Clear: To provide the most convenient, comprehensive, high-quality care through specialty medical homes. Our Culture Is Inspiring: Our culture is based on one simple tenet: we would treat others as we would like to be treated – with respect and empathy. We pride ourselves on how we serve our patients. Our INSPIRE culture sets us apart in how we interact not just with patients, but with our communities and each other on a day-to-day basis.