HR Specialist

OUR CULTURE:

The minute you start working here, you become an integral part of our WE CARE Culture.  Our mission is to provide a transformational influence for patients and their loved ones. Anchored in evidence-based practices, we facilitate person-centered accessible care. We provide best-in-class treatment for patients with a diagnosis of substance use disorder, mental health disorder or both. 

Our core values are represented in the acronym “WE CARE.”

Wellness - In the WE CARE culture, we embody WELLNESS through demonstrating empathy, compassion, and connection. 

Excellence - We demonstrate EXCELLENCE with best-in-class, safety-focused clinical and medical treatment, strong leadership, and a passion for patient care. 

Commitment - Our COMMITMENT to recovery and the community is shown through philanthropy, loyalty and unity.  We believe that true recovery is an effort that requires the dedication level of "all in, all the time".  

Accountability - We encourage ACCOUNTABILITY in all day-to-day activities, and honor that accountability through holding people accountable to the truth; with an understanding that truth without love is cruelty.  Tell the truth with love.

Respect - As a patient, you will always be treated with RESPECT here. Our conversations and actions are hallmarked by honesty, integrity, trust, and humility. 

Empower - We strive to EMPOWER all staff and patients to succeed, and White Light Behavioral Health is a place where all are welcome and encouraged to thrive and develop in an inclusive, diverse, and equitable environment.

POSITION PURPOSE:

The HR Coordinator is responsible for facilitating and carrying out all human resources processes at the facility site level.  

ESSENTIAL JOB FUNCTIONS:

• Accountable for leading a WE CARE culture that focuses on our mission to provide a transformational influence to patients and their loved ones.
• Serves as Human Resources representative on site at the facility level.
• Assists team with answering phone calls to the facility
• Answers employee inquiries in relation to HR processes and services. 
• Supports managers with employee coaching and corrective action. 
• Coordinates and facilitates new employee onboarding process to insure all employment related regulatory requirements are met.   This includes pre-hire activities (background screenings, drug-testing, reference checks) and onboarding activities (new hire requirements, W-4, I-9, etc.). All activities are coordinated through ADP Workforce Now.  
• Coordinates and facilitates New Hire Orientation program to provide all new hires an exceptional “We CARE” experience and warm welcome to our organization.  
• Facilitates the recruitment process.  May include screening, interviewing and scheduling interviews with managers. 
• Responds to employee and manager inquiries regarding employment, benefits and any other matters relating to human resources. 
• Maintenance and auditing of online employee records. 
• Ongoing maintenance and updates to any HR related collateral (Employee Handbook, Job Descriptions, communication).
• Orients managers and staff to online learning management system.  
• Manages employee badging system. 
• Orients new hires to ADP time & attendance function to insure accurate collection of time worked. 
• Supports managers in the closing of time and attendance and payroll data to insure a timely and accurate payroll processing. 
• Trained as subject matter expert and administrator for ADP workforce now, to enable troubleshooting of issues and integrity of data within the system. 
• Experience or exposure to transition of a payroll and HR management system
• Meetings with Insurance brokers for implementation of employee benefits programs in coordination with the COO
• Assist employees with enrollment in benefits 
• Assist employees as needed with COBRA, FMLA or Disability requirements.
• Bi-weekly payroll processing.
• Other duties as assigned.

POSITION REQUIREMENTS & QUALIFICATIONS:

EDUCATION: High School Diploma Bachelor’s Degree preferred Knowledge of employment laws for federal, state and local agencies.

EXPERIENCE: 3 years experience in a human resources capacity with familiarity in state regulatory HR practices.  Healthcare HR experience a plus. 

LICENSURE/CERTIFICATION: PHR or SPHR-CP a plus

KNOWLEDGE, TRAINING, FUNCTIONAL COMPETENCIES REQUIRED AT TIME OF HIRE: 

• Excellent communication, interpersonal and conflict resolution skills. 
• Critical thinking.
• Organizational skills.
• Analytical skills.  
• Ability to work under pressure with strict deadlines. 
• Relationship building. 
• Proficient with computers, Microsoft Office Applications, ADP Workforce Now a plus.
• Exceptional customer service skills. 
• High degree of discretion and understands  maintaining confidentiality.