What are the responsibilities and job description for the Receptionist admin position at Trinus?
Overview :
We are seeking a friendly and organized Receptionist for our Los Angeles office. The Receptionist will serve as the first point of contact for visitors and callers, providing a positive and professional impression of the company.
This role is essential in ensuring smooth and efficient front desk operations and providing administrative support to various departments.
Key Responsibilities :
Front Desk Management :
Greet and welcome visitors in a warm and professional manner.
- Answer, screen, and direct incoming phone calls to appropriate staff.
- Maintain a tidy and presentable reception area.
- Visitor Assistance :
Manage visitor sign-in process and ensure compliance with security procedures.
- Assist visitors with inquiries and direct them to the appropriate personnel or department.
- Coordinate with building management for visitor access and parking arrangements.
- Administrative Support :
Provide general administrative and clerical support, including mailing, scanning, faxing, and copying.
- Assist with scheduling meetings, booking conference rooms, and coordinating appointments.
- Handle incoming and outgoing mail and packages.
- Office Coordination :
Monitor and maintain office supplies inventory and place orders as necessary.
- Assist in organizing company events, meetings, and employee activities.
- Support various departments with administrative tasks as needed.
- Communication :
Ensure effective communication between staff and visitors.
- Relay messages accurately and promptly to the relevant parties.
- Maintain an up-to-date internal phone directory.
Qualifications :
- High school diploma or equivalent; associate's degree or related certification preferred.
- Excellent verbal and written communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Strong organizational and multitasking abilities.
- Professional appearance and demeanor.
- Strong interpersonal skills and a customer service-oriented mindset.
Preferred Qualifications :
- Experience in the manufacturing or distribution industry.
- Familiarity with office management software and tools.
- Basic knowledge of administrative and clerical procedures.
Trinus Corporation, a leading provider of technology solutions and services with over 25 years of experience, is a certified WBE / MBE / SBE / SDB firm accredited by WBENC, NMSDC, and SBA.
Our mission is to shape the future of work by aligning the right mix of people, process, technology, and innovation to efficiently meet our clients' business objectives.
At Trinus, we understand that finding the right opportunity is pivotal in your career journey. Our staffing services go beyond mere placements;
they are about matching your skills and aspirations with the perfect fit.
To learn more about us, please visit our website www. trinus.com
Last updated : 2024-07-16
