HR Administrative Assistant

About Tru Art HR:

Tru Art HR is a dynamic HR consultancy based in the Austin, TX area. At Tru Art HR, we bring creativity and a touch of inspiration to the world of HR consulting! Work should be a masterpiece, a canvas of possibilities, and we're here to help our clients paint a vibrant and fulfilling experience for individuals and businesses. We envision a future where organizations effortlessly navigate the complexities of HR, guided by our support and expertise. Taking charge of their HR needs enables our clients to focus wholeheartedly on driving innovation, cultivating a thriving work culture, and achieving business growth.

Job Summary:

As an HR Admin Intern, you will gain valuable hands-on experience in various aspects of HR and organization operations and administration. This internship offers an opportunity to develop essential skills in recruitment, employee relations, training and development, and HR compliance. You will work closely with HR professionals, contributing to projects and initiatives that support the organization's human capital strategy.

Job Responsibilities:

• Inputting information into databases, spreadsheets, and other software systems accurately and efficiently.
• Maintaining electronic filing systems, organizing documents, and ensuring information is easily retrievable.
• Drafting and formatting emails, letters, memos, and other documents as required.
• Scheduling meetings, appointments, and travel arrangements for multiple personnel.
• Handling sensitive information with discretion and ensuring confidentiality protocols are followed.
• Assist in updating HR policies and procedures manuals as needed.
• Participate in HR projects related to process improvement and efficiency.
• Supporting efforts to maintain accurate records and documentation for compliance purposes.
• Assisting with research, data analysis, and presentation preparation for HR-related projects.
• Other ad hoc projects as required

Duration and Compensation:

• This internship is a 3-month part-time position, with the possibility of extension based on performance and business needs.
• Compensation may include a stipend in the form of access to HR events and opportunities for professional development.

Education and Experience Required: 

• Currently enrolled in an Associate’s degree program, preferably in Human Resources Management, Business Administration, Psychology, or a related field.
• 2 years of experience with MS 365 and Google Suite.

Education and Experience Preferred: 

• Currently enrolled in a Bachelor’s degree program.
• 3 years of experience with MS Office applications.
• Expert level with MS Excel.
• Prior internship experience in HR, Business Administration, or related fields.

Additional Skills and Abilities:

• Must possess the ability to work independently and collaboratively within a team structure.
• Must communicate professionally and clearly in written and verbal format.
• Must have a strong interest in pursuing a career in human resources or business administration.
• Must have excellent communication and interpersonal skills.
• Must be detail-oriented with strong organizational abilities.
• Must have the ability to maintain confidentiality and handle sensitive information with discretion.

Work Environment/Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• Must be able to remain in a stationary position and frequently operate a computer and other office equipment.
• Requires the ability to distinguish letters or symbols as well as apply effective hand/eye coordination.
• May be required to occasionally move about to access file cabinets to lift files and push and pull file cabinet drawers.
• Must be able to occasionally move and lift office equipment and materials up to 25 pounds.

The above list reflects the essential functions and other job functions considered necessary for the job identified and shall not be construed as a detailed description of all work requirements that may be inherent in the job or assigned by supervisory personnel. This job description is used as a guide only and may not be an exhaustive list of responsibilities and job duties.

Equal Opportunity Statement for Employment: Tru Art HR provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. Tru Art HR expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.

Benefits of Working at Tru Art HR:

• Hybrid working arrangement
• Opportunity to work closely with an experienced HR Professional
• Networking opportunities
• Possible stipend to attend HR events
• Possible academic credit