Assistant Business Manager Financial Aid Coordinator

The Assistant Business Manager/Financial Aid Coordinator is a full year position in the Business Office. The position reports directly to the Business Manager and assists in every way to ensure smooth and efficient operation of the school district's business office. Responsibilities and Duties: 1.Monitors and prepares budgets, analyzes costs, projects financial data and provides support to appropriate staff in the administration of their budget accounts. Exercise of good judgement is critical. 2.Provides direct oversight to the cash receipts clerk and analyzes all cash receipts. Prepares and submits a monthly cash recap (by bank and fund) to the District Treasurer in order to reconcile to the cash book. Inputs all on-line receipts for the school lunch program as well as student activities. 3.Analyzes and reconciles general ledger balance sheet accounts and prepares monthly closing entries, prepares/books internal cross charges, prepares and submits on-line sales and meals tax. 4.Prepares grant funding requests as well as close out reports for submission to state. Converts grant expenditures to D.E.S.E. codes for inclusion on end of year report. 5.Inputs Free & Reduced applications, reconciles school lunch participation reports and files monthly claims to the State (FP-9, Supplemental Financial Reports, Cost per labor hour, etc.). 6.Coordinates applications for Federal Financial Aid (ISIRs/SARs), verifications, and loan packaging; verify disbursements by treasurer to postings by the cash receipts clerk; prepare refund packages; monitor Title IV Bank Account; ensure compliance with Federal Regulations. 7.Coordinates and validates administrative and direct expenditures required for the preparation of quarterly and annual Medicaid reports. Monitors cash receipts and confirms to source documents. 8.Cross-trains on all modules of the financial management system (i.e. payroll, requisitions, accounts payable) and oversees all positions related to these functions. 9.Prepares bid documents and packets in accordance with M.G.L. Chapter 30(B) and in accordance with legal provisions and deadlines. 10.Assists the Business Manager in maintaining and training all staff members in the use of the district's various financial management software packages. 11.Assists in the preparation of year-end financial statements for state and other agencies as well as financial statements to be audited, along with the coordination and record keeping of all aspects of capital projects. 12.Carries out routine procedures within the areas of responsibility (i.e. budgeting, accounting, contract maintenance, contract schedules, lease schedules, insurance schedules). 13.Conducts all office procedures and business affairs in accordance with guidelines and policies approved by the School Committee as well as Massachusetts General Laws. 14.Cultivates and maintains a positive rapport with all personnel, member communities and citizens, state and federal agencies. 15.Assumes other relevant assignments as requested by the Business Manager and/or Assistant Superintendent for Finance and Operations.