Deputy Superintendent Office Support

POSITION TITLE

Deputy Superintendent Office Support

SCHOOL/DEPARTMENT

Human Resources

SALARY

Salary Grade 67

FLSA STATUS

Not Exempt

REPORTS TO

Deputy Superintendent

SUPERVISES

None

WORK WEEK SCHEDULE

Monday - Friday

WORK HOURS

40

NUMBER OF MONTHS PER YEAR

12

POSITION PURPOSE:

The Deputy Superintendent Office Support, is responsible for clerical support of a general nature as needed in direct support of the Deputy Superintendent. The employee should be able to work in the Microsoft Office suite and Google suite of office applications. This position is also required to carry out designated HR Specialist responsibilities assigned with limited supervision with high levels of accuracy, confidentiality, and professionalism.

MINIMUM QUALIFICATIONS:

• High School Diploma or equivalent and two years related work experience OR Associate's Degree and two years of working experience
• Equivalent combination of training and experience will be considered

KNOWLEDGE, SKILLS, AND ABILITIES
Ability to work independently and problem-solve as necessary Ability to communicate effectively in writing and when speaking Ability to use a variety of computer programs to complete necessary reports/functions Ability to speak to individuals or groups of people with poise, voice control, and confidence Ability to respond adequately to inquiries or complaints Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagrammatic form Ability to take initiative and think critically, not just give and receive Ability to perform tasks and responsibilities under stress, deal with persons acting under stress, and adapt when confronted with emergency situations. Sensitive to cultural differences among individuals and groups of Ability to operate/use a variety of job-specific machines/equipment Maintains confidential records and files of employees and
EDUCATION, TRAINING, AND EXPERIENCE

• High School Diploma or equivalent and two years related work experience OR Associate's Degree and two years of working experience

CERTIFICATION AND LICENSE REQUIREMENTS

• Must possess a valid driver's license issued by the NC Department of Motor Vehicles
• NC Notary

PREFERRED QUALIFICATIONS:

• Bachelor's degree from an accredited institution in the area of personnel management, human resources, public relations, or comparable experience
• At least 3-5 years' experience relevant for the position

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Oversee budget for HR (Use HRIS to create PO's and run Reports (BIB), send reports to Deputy Superintendent of Human Resources and schools
• Prepare and process POs for all supplies, goods & materials as needed for the Deputy Superintendent and the HR department
• Administration Staffing (assist with scheduling interviews, offers, processing paperwork and updating staff actions in HRIS)
• Update missing documents on a spreadsheet
• Coordinate printing, marketing, and supply orders for HR
• Manage the Deputy Superintendent's calendar to maintain a schedule of appointments in order to plan for conferences, interviews, and meetings
• Schedule, coordinate, budget development and other clerical functions as assigned
• Prepare and review reports as assigned
• Obtain, gather, and organize pertinent data as needed and transpose it to a useable format such as Google Sheets or Microsoft Excel
• Receive, process, and distribute all incoming mail or the department
• Intake all phone calls through the main line, transcribe and deliver messages
• Process staff actions for both ABSS employees/contractors (new hires/rehire, assignment change, suspension, resignation/separations, etc.)
• Ensure data integrity is maintained within all data management systems and databases
• Ensure employment/personnel files are maintained in a confidential manner
• Assist with Orientation creating Employee ID Badges
• Coordinate with payroll or other departments to verify budget codes (for staff actions) or any other variables are incorrect or missing
• Updated Organizational Plans for the district departments and schools
• Update and scan aggregate information forms as job assignments are changed
• Assist incoming visitors with answering questions, inquiries, and requests for information and services
• Other related duties as assigned

Salary : $0