OFFICE COORDINATOR'S ASSISTANT

OFFICE COORDINATOR'S ASSISTANT - EXPLORER ACADEMY

Reports To

Building Principal

Bargaining Unit

PSE

Department

Explorer Academy

Salary Schedule

Schedule A

Employment Type

Classified

Salary Range

Range IV

FLSA Status

Hourly

Adopted Date

Hours per Day:

5.0

Revised Date

June 2024

Days Per Year

193 ( 11 Holidays) = 204

Belonging is a core value in the South Kitsap School District. We are passionate about building and sustaining an inclusive and equitable learning environment for all students and staff. We actively seek to understand the complex and rich identities of self and others and lean into and engage in courageous conversations. We know the educational environment is enhanced when diverse groups of people with unique ideas come together to learn and grow.

South Kitsap Employees Will

• Maintain and enhance a sense of belonging and success for traditionally marginalized populations.
• Cultivate and develop inclusive and equitable working relationship with students, families, staff and community members.
• Demonstrate understanding of our unique cultures and celebrate differences.
• Embrace and actively promote an inclusive and equitable learning environment.
  
  

Comments: This position will start in August and continue into the 2024/2025 school year.

Summary

The job of OFFICE COORDINATOR'S ASSISTANT - EXPLORER ACADEMY PROGRAM is done for the purpose/s of providing clerical support for the Building Administrator and within the main office.

Essential Duties And Responsibilities

• Assists administrators, staff, students, parents, vendors, volunteers, agency representatives, and the public for the purpose of providing appropriate communication, information and directions;
• Prepares documents (e.g. correspondence, forms, reports, schedules, purchase orders, invoices, flyers) for the purpose of communicating information to school and district personnel, students, parents and the public;
• Handles funds as assigned (e.g. checks, coins and cash) for the purpose of processing student fees, sale of products, etc.;
• Oversees students, student workers and volunteers for the purpose of ensuring completion of assignments in a timely manner and providing a safe educational environment;
• Maintains records (e.g. calendars, attendance records, student files, office files, supply and equipment inventories) for the purpose of providing accurate information, documentation and adequate supplies and equipment;
• Responds to emergencies or other health-related situations for the purpose of meeting student health care needs;
• Provides backup and overload assistance for the Office Coordinator and secretarial assistance to administrator(s) for the purpose of supporting administrative functions and ensuring the smooth operation of the school;
• Advises administrators, staff and students regarding budget and accounting procedures for the purpose of ensuring compliance with local, state, and federal accounting regulations.
• Processes financial documents and transactions (e.g. ASB, S. Haas Fund, Maternity Case Management) for the purpose of ensuring accuracy of financial transactions and records, including fund balances;
• Performs other duties as assigned.
  
  

Competencies:

Teamwork - Exhibits objectivity and openness to others' views; gives and welcomes appropriate feedback; contributes to building a positive team spirit; puts success of team above own interests;

Planning/Organizing - Prioritizes and plans work activities; uses time efficiently; plans for additional resources; conserves organizational resources;

Computer Skills - To perform this job successfully, an individual should have knowledge of computer operating systems;

Customer Service - Maintains professional demeanor when dealing with difficult or emotional situations; responds promptly to staff, student and public needs; solicits feedback to improve service; responds to requests for service and assistance;

Mathematical Skills - Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions and decimals;

Interpersonal Skills - Keeps emotions under control; remains open to others' ideas and tries new things; shows respect and sensitivity for cultural differences; promotes a harassment-free environment;

Oral and Written Communication - Listens and gets clarification; responds well to questions; participates in meetings; read and comprehend written and verbal instructions; writes clearly and informatively;

Professionalism - Approaches other in a tactful manner; reacts well under pressure; treats others with respect and consideration regardless of their status or position; accepts responsibility for own actions; follows through on commitments;

Quality - Demonstrates accuracy and thoroughness; looks for ways to improve and promote quality; applies feedback to improve performance; monitors own work to ensure quality;

Safety and Security - Observes safety and security procedures; reports potentially unsafe conditions; uses equipment and materials properly;

Attendance/Punctuality - Is consistently at work and on time; arrives at meetings and appointments on time;

Dependability - Follows instructions, responds to management direction; takes responsibility for own actions; meets commitments; follows policies and procedures.

Working Conditions And Physical Demands

The environmental factors described here are representative of those that may be present in the work place while the employee performs the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle, grasp or feel; reach with hands and arms; push and pull, and talk, hear and smell. The employee is occasionally required to stoop, kneel, crawl, or crouch. Employee may encounter prolonged sitting and/or standing. The employee must occasionally lift and/or move up to 25 pounds. Specific vision required by this job include close vision, distance vision, color vision and ability to adjust focus.

Education And Experience

• High School graduate or equivalent;
• Expertise to perform multiple non-technical tasks;
• Job-related experience is required.
  
  

Clearances:

• Washington State Patrol and FBI Fingerprint Background Clearance.
  
  

Certificates:

• First Aid and CPR Certification may be required;
  
  

Other Requirements:

• Completed online application (with supporting documents)
  
  

Application Procedure: Complete the online application at www.skschools.org and apply to the position(s) to which you are qualified within your online application.

Submitting and completing your online application and applying to open positions ensures immediate availability of your data to our hiring administrators.

PRINCIPALS AND HIRING ADMINISTRATORS CONSIDER ONLY THOSE APPLICANTS WITH COMPLETE AND CURRENT APPLICATIONS.

Positions close at 4:00 p.m. on the final day of posting. Your online application and required District Testing (if applicable-see job posting when applying) must be submitted by the closing date for an applicant to be considered for a position.

If you need assistance with this process, please contact Human Resources at (360) 874-7074 or skjobs@skschools.org.

The South Kitsap School District provides equal educational and employment opportunity without regard to race, creed, religion, color, national origin, age, honorably-discharged veteran or military status, sex, sexual orientation - including gender expression or identity, marital status, or the presence of any sensory, mental, or physical disability, the use of a trained dog guide or service animal by a person with a disability. Equal access to activities, facilities and program is provided to the Boy Scouts of America and other designated youth groups. District procedure complies with all applicable state and federal laws.

Compliance/ADA/Title IX Coordinator

The Title IX Officer and Section 504 Coordinator with the responsibility for monitoring, auditing and ensuring compliance with this policy are:

Will Sarett

Executive Director of Human Resources

2689 Hoover Avenue SE, Port Orchard, WA 98366

360-874-7071

sarett@skschools.org

Section 504 Coordinator

Kimberly House

2689 Hoover Ave SE

Port Orchard, WA 98366

house@skschools.org

Gender Inclusivity Compliance Officer

Dr. Tom Edwards,

Assistant Superintendent for Student Achievement

2689 Hoover Ave SE, Port Orchard, WA 98366

360-874-7003

edwards@skschools.org

South Kitsap School District will also take steps to assure that national origin persons who lack English language skills can participate in all education programs, services, and activities. For information regarding translational bilingual education programs, contact the Executive Director of Teaching and Learning at (360) 874-7050.

All Employees are required to furnish proof of identity and employment authorization status.

The South Kitsap School District is committed to providing a drug-free, tobacco-free environment for all persons-students, community and staff.

Any offer of employment with the South Kitsap School District is on a conditional basis pending the successful completion of an FBI and Washington State Patrol fingerprint background check.

Health Benefits Information

Most positions within the South Kitsap School District are governed by collective bargaining agreements that specify the benefits related to employment with the district, including insurance provisions, vacations, holidays, and other related benefits.

For more information about benefits, you may review the individual collective bargaining agreements and SEBB 2023 School Employee Enrollment Guide which are located on our website SK Staff Resources or contact our Payroll and Benefits Department at (360) 874-7028 or payrollstaff@skschools.org.