IRB Administrator

Trustees of University of Pennsylvania
Claymont, DE Full Time
POSTED ON 11/8/2019 CLOSED ON 4/8/2020

Job Posting for IRB Administrator at Trustees of University of Pennsylvania

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

IRB Administrator

Job Profile Title

IRB Administrator

Job Description Summary

The IRB Administrator manages all administrative activities of the IRB. He/she is responsible for coordination of the initial and continuing review of protocols
assigned to the IRB. This includes pre-reviewing submissions assigned to the convened IRB for completeness; pre-reviewing submissions eligible for expedited
review; and working with researchers and research staff to resolve issues related to convened IRB or expedited IRB review. He/she prepares meeting agenda; assigns
scientifically appropriate protocols to IRB members to review; attends convened meetings of the IRB; and maintains thorough and complete notes on the discussion.
He/she prepares complete and accurate minutes of the meeting including attendance, actions taken, the vote on these actions, the basis for requiring changes in or
disapproving research, and a written summary of controverted issues and their resolution. The IRB prepares written correspondence to investigators of all IRB actions
and decisions. The IRB administrator reviews claims of exemptions and expedited reviews as assigned. He/she is the main source of contact between IRB Chair, IRB
member/reviewers and investigators. He/she maintains minutes, IRB rosters, IRB hard copy and electronic files and all other required regulatory documents in
compliance with federal regulations, institutional policies, and IRB SOPs. In contacts with investigators the IRB administrator provides guidance on issues related to
IRB regulations and IRB actions. The IRB Administrator participates, as assigned, in research community outreach and training activities; IRB member and
administrative staff training; and IRB quality improvement initiatives including the review of existing IRB policies and procedures. He/she is responsible for the supervision of an administrative assistant including ongoing and yearly performance evaluations.

Job Description

Duties:

The IRB Administrator manages all administrative activities of the IRB. He/she is responsible for coordination of the initial and continuing review of protocols
assigned to the IRB. This includes pre-reviewing submissions assigned to the convened IRB for completeness; pre-reviewing submissions eligible for expedited
review; and working with researchers and research staff to resolve issues related to convened IRB or expedited IRB review. He/she prepares meeting agenda; assigns
scientifically appropriate protocols to IRB members to review; attends convened meetings of the IRB; and maintains thorough and complete notes on the discussion.
He/she prepares complete and accurate minutes of the meeting including attendance, actions taken, the vote on these actions, the basis for requiring changes in or
disapproving research, and a written summary of controverted issues and their resolution. The IRB prepares written correspondence to investigators of all IRB actions
and decisions. The IRB administrator reviews claims of exemptions and expedited reviews as assigned. He/she is the main source of contact between IRB Chair, IRB
member/reviewers and investigators. He/she maintains minutes, IRB rosters, IRB hard copy and electronic files and all other required regulatory documents in
compliance with federal regulations, institutional policies, and IRB SOPs. In contacts with investigators the IRB administrator provides guidance on issues related to
IRB regulations and IRB actions. The IRB Administrator participates, as assigned, in research community outreach and training activities; IRB member and
administrative staff training; and IRB quality improvement initiatives including the review of existing IRB policies and procedures. He/she is responsible for the
supervision of an administrative assistant including ongoing and yearly performance evaluations.

Qualifications:

A Bachelor's Degree and 3 years to 5 years of experience or equivalent combination of education and experience is required with at least 2-3 years of
experience and knowledge directly related to IRB issues and human research protections or equivalent combination of experience and education
(typical experience might include ethics, clinical trial performance, or experience in an academic IRB); detailed knowledge of applicable regulations
related to the IRB; demonstrated management skills or experience; must be able to work independently with minimal supervision. Outstanding
organizational skills and the ability to function in a team environment are required. Qualified candidates must also demonstrate: excellent written and
verbal communication skills; advanced computer software skills; a clear attitude of customer service; and the ability to build and maintain positive working

relationships at all levels of the institution. Certification as an IRB professional is highly desirable.
 

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

Provost's Center

Pay Range

$42,953.00 - $77,315.00

Affirmative Action Statement 
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements 
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

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