Onboarding and Compliance Coordinator

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Onboarding and Compliance Coordinator

Job Profile Title

Financial Administrative Coordinator

Job Description Summary

Under the direction of the Business Manager, the Onboarding/Compliance Coordinator will provide a high level of payroll and HR support to the Weitzman School of Design. The coordinator will process all transactional activities in Workday (HCM System) for faculty, staff, and students, including, but not limited to, onboarding, assigning/updating supervisory orgs; entering and updating job requisitions, compensation/compensation plan changes, transfers, and separations, and adding/deleting jobs. Create and distribute commitment letters; prepare and communicate to new hires onboarding activities including faculty relocation. Act as the School’s point of contact for transactions involving recruitment, staff relations, worker’s compensation, unemployment claims, and family medical leave/short-term disability issues. Assist with the annual salary merit process for eligible faculty and staff by inputting new salaries into Workday. Coordinate the annual performance appraisal process and employee recognition program. Attend HR Council and Workday meetings on behalf of the School, and update senior leadership on meeting content and action items/deliverables. Run reports in Business Objects and Workday and review data; research issues/errors and take necessary corrective actions as requested by Manager or Director of Finance. Recommend and implement best practices for onboarding of employees, maintain the School’s web page, monitor and ensure School’s compliance with all University payroll/HR policies and procedures; and maintain digital files. Support the Business Manager as needed with special projects.

Job Description

Process all transactional activities in Workday (HCM System) for faculty, staff, and students, including, but not limited to, onboarding, assigning/updating supervisory orgs; entering and updating job requisitions, compensation/compensation plan changes, transfers, and separations, and adding/deleting jobs.

Run reports in Business Objects and Workday and review data; research issues/errors and take necessary corrective actions as requested by Manager or Director of Finance.

Create and distribute commitment letters; prepare and communicate to new hires onboarding activities including faculty relocation.

Act as the School’s point of contact for transactions involving recruitment, staff relations, worker’s compensation, unemployment claims, and family medical leave/short-term disability issues.

Assist with the annual salary merit process for eligible faculty and staff by inputting new salaries into Workday.

Coordinate the annual performance appraisal process and employee recognition program.

Attend HR Council and Workday meetings on behalf of the School, and update senior leadership on meeting content and action items/deliverables.

Recommend and implement best practices for onboarding of employees, maintain the School’s web page, monitor and ensure School’s compliance with all University payroll/HR policies and procedures; and maintain digital files.

Support the Business Manager as needed with special projects.

Other duties and responsibilities as assigned.

A High School diploma or GED and 5 to 7 years of experience or equivalent combination of education and experience, are required; Bachelor's Degree and 3 years of experience strongly preferred. Knowledge of Workday, Business Objects, and University payroll/HR policies and procedures strongly desired; strong organizational skills, excellent interpersonal skills, attention to detail, and demonstrated ability to meet deadlines is preferred; sound professional judgment and the ability to exercise discretion in working with confidential and/or sensitive matters is required

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

School of Design

Pay Range

$20.00 - $36.00

Affirmative Action Statement 
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements 
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.