What are the responsibilities and job description for the INTAKE SPECIALIST position at Tuerk House?
New Deflection Center opens September 1, 2024!
Tuerk House is a nationally recognized expert in drug and alcohol treatment and offers a full range of care to families and communities at every stage in their recovery journey. Offering 50 plus years of experience operating crisis stabilization and short-term sobering services to people under the influence of drugs and/or alcohol. Tuerk House is excited to expand its footprint into the Portland Oregon area this fall!
Position Summary:
The Intake Specialist is responsible for providing administrative support in order to ensure that services are delivered in an effective and efficient manner. The individual greets and provides consumers or clients service for visitors of Tuerk House, Inc. Additionally, the Intake Specialist answers and routes telephone calls, takes messages and accepts packages including performing other clerical duties as needed.
Duties and Responsibilities:
Monitor front entrance for visitors. Manage and greet visitors e.g. consumers, clients, and others that enter reception area in a polite and respectful manner. Provide instructions and/or direct visitors/consumers/clients to the perspective waiting destinations.
- Key contact for answering and directing all incoming telephone calls. Route calls to appropriate recipients, record and deliver messages accurately. Receive and distribute fax messages to the appropriate internal staff personnel.
- Greet visitors respectfully, verify their identity, issue temporary badge and ensure sign-in, and direction to waiting area.
- Greet clients in a respectful and courteous manner.
- Ensure clients identity and request all necessary documentation for processing; valid state issued photo ID, insurance card and other documents as required.
- Provide client with appropriate assessment documents and instructions on how to complete.
- Assist clients in completing documents as necessary. Compile documents and create admissions packet.
- Ensure that all documents and completed signed and dated.
- Provide client with instructions regarding the required urine specimen.
- Check EVS to verify client’s insurance eligibility.
- Check SMART system to see if return client.
- Assign SAMIS number if necessary.
- Record clients SAMIS number in designated internal logbook.
- Record assessments daily.
- Provide instructions to clients following completion of appropriate documentation.
- Continue to monitor the client during the wait time and assist the client as necessary.
- Prepare and update daily census internally and externally.
- Communicate with Peer Recovery Specialist and record census daily and update census accordingly.
- Email census report to the appropriate staff personnel daily.
- All other duties as assigned
Knowledge, Skills and Abilities, Education and/or Experience:
- Excellent phone etiquette.
- Must understand, empathetic, patient and compassionate with clients.
- Strong work ethic and ability to work effectively with internal staff, clients and vendors.
- Demonstrated ability to handle multiple priorities.
- Demonstrate ability to read and understand basic instructions.
- Excellent oral and written communication skills.
- Excellent interpersonal skills.
- Must have good organizational skills, ability to work independently, and multi-task.
- Demonstrated ability to use entire MS Office 365 (Outlook, Word, and Excel)
- Ability to learn in-house software
- Associates of Arts (AA) degree (Preferred).
- High school graduate or equivalent (Required).
- Minimum 2 – 3 yrs. work experience in a professional office setting.
- Experience operating a multi-line phone and paging system (Required).
- CPR/First Aide Certification (Required or the ability to obtain within the first 90 days of employment).
