Recording Clerk

Organization Real Estate Services Pay $16.39 Pay Frequency Hourly Full Time / Part Time Full time Job Summary Under general supervision of the Recording Manager, the Recording Clerk is a vital part of the County Clerk Team. The Recording Department takes a leadership position in county use of technology and customer service. They strive to provide a warm, friendly, positive government experience to the Public. Clerks accept and process records pertaining to real estate to be filed in Tulsa County. Job Description PRIMARY RESPONSIBILITIES AND WORK PERFORMED • Provide courteous customer service • Accepts documents and liens, including the returning of documents to customers with explanation if information or fee is needed • Processes documents for filing, entering data as necessary • Balances revenue stamps and calculates stamps for deeds • Affixes seal, colors seal, scans each document • Copies document for distribution and distributes documents • Posts Mechanic’s liens; sends notices to owners of property on each lien • Activates, closes, changes ribbon, labels, and receipts on computer daily • Balances cash drawer of daily transactions • Processes money deposited with County Clerk’s Office for cash or surety bonds • Accepts and files releases, amendments; examines each for proper information and files with corresponding lien • Performs other duties as assigned REQUIRED SKILLS, KNOWLEDGE, AND ABILITIES • Skilled in serving the public in a courteous, respectful, and tactful manner; telephone etiquette, typing, and knowledge of basic computer software such as Microsoft Word and recording software • Knowledge of recording policies and procedures • Knowledge of land records and descriptions • Ability to understand and follow oral and written instructions • Process Mechanic’s liens, legal documents • Answer questions about recording documents • Process amendments, assignments and releases of liens SUPERVISORY RESPONSIBILITIES This job has no supervisory responsibilities. QUALIFICATIONS • Excellent customer service skills and the ability to provide information to the public in a courteous, respectful, and tactful manner • An aptitude for learning and utilizing new technology • Knowledge of deeds, mortgages, easements, releases, judgements, and other legal documents • A good attitude and work ethic • Ability to input accurate data efficiently using a keyboard and mouse • Ability to work with minimal direction • Written and spoken communication skills • Ability to work and thrive in a team-oriented workplace • Must be a knowledgeable resource for customers regarding the documents • Excellent computer skills in a Microsoft Windows environment, including basic knowledge of Word, Excel and Access Additional Job Description EDUCATION and/or EXPERIENCE High School Diploma or General Education Degree or equivalent and over one year work experience The qualifications listed above are intended to represent the minimum skills and experience levels associated with performing the duties and responsibilities contained in this job description. LANGUAGE SKILLS Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization. MATHEMATICAL SKILLS Basic math skills REASONING ABILITY Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations. CERTIFICATES, LICENSES, REGISTRATIONS PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. • This job primarily requires sitting and typing while looking at multiple computer screens • Proper posture, stretching, and relaxation techniques will be beneficial • This job often requires long periods of concentration • While performing these responsibilities, the employee is required to listen and speak • The employee is required to stand, walk, reach with arms and hands, to stoop and kneel • Vision abilities required by this job include reading legal documents on a computer screen • The employee is often required to lift books weighing up to 10 pounds from shelves to work areas WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. CONCLUSION This job description is intended to convey information essential to understanding the scope of the Clerk’s position and it is not intended to be an exhaustive list of experiences, skills, efforts, duties, responsibilities or working conditions associated with the position. • Maintain quality service by exemplifying quality and customer service standards • Accomplish Organization objectives using current technology, policies, procedures, and productivity standards • Maintain and preserve the accuracy of all records and documents under the care of the County Clerk • Contribute to team effort by accomplishing organization related results as needed • Maintain a safe work environment by following all organization standards and procedures Location HQ Working for Tulsa County means your expertise will be valued at a place that aims to help you succeed while empowering you to expand your skills. It also means you’ll get great, comprehensive benefits including: • Competitively priced health care package • Paid time off including vacation pay, holidays and personal time • Retirement benefits, including a pension • Education assistance • Much more Click to learn about more of our benefits. Equal Opportunity Policy: Tulsa County is dedicated to providing an equal employment opportunity to all qualified individuals. It is the policy of Tulsa County to recruit, to employ, to compensate, and to promote the most qualified persons for all classified positions within the divisions under the Board of County Commissioners and other participating County offices, solely on the basis of job-related qualifications and competency. Therefore, it is the policy of the participating County offices, including all Board of County Commissioners divisions, that there shall be no discrimination against any employee or applicant with regard to their race, color, religion, sex (including, pregnancy, gender identity, or sexual orientation), parental status, national origin, family medical history or genetic information, political affiliation, military service, marital status, mental or physical disability, medical condition, age, or other non-merit based factors or other characteristics protected by federal, state, or local laws with regard to all terms, conditions, eligibilities, and privileges of employment for all positions in the County. The complete text of the County’s Equal Employment Opportunity statement is available from the Human Resources Division. 918-596-5095

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