Executive Assistant of SVP

TuSimple Company Overview

Come join a higher calling and find a deeper purpose!   

TuSimple is a fully commercialized autonomous trucking company.   As a multi-national Artificial Intelligence Technology Company, we are at the epicenter of the Autonomous Vehicle Universe. Our breakthroughs are leading the industry in autonomous trucking.  

While inventing the framework of Autonomous Driving, our live fleet of autonomous Trucks have fully evolved land freight.    TuSimple is leading the way by hiring the most talented researchers, engineers, and scientists.  

TuSimple was founded half a decade ago with the goal of bringing the top minds in the world together to achieve the dream of a driverless truck solution. With a foundation in computer vision, algorithms, mapping, and Artificial Intelligence, TuSimple has created the first commercially viable Autonomous Freight Network. 

Opportunity Overview 

TuSimple’s Executive Assistant I ensures the seamless execution of our Executives administrative needs, often anticipating needs and often acting on behalf of the assigned executive. In this role, the Executive Assistant I oversees complex scheduling and meeting/travel logistics for the assigned executive. 

The incumbent is responsible for ensuring the Executive is well informed of and fully prepared for upcoming commitments, and attends meetings on behalf of the executive to relay messaging, identify action items, and track progress. 

The Executive Assistant I must often act independently, under minimal to no guidance, to seamlessly execute complex assignments while utilizing considerable judgment and initiative. 

Role Responsibilities

• Ensures the efficient and effective functioning of the day-to-day activities for the assigned executive; anticipates needs and proactively addresses. 
• Works closely and effectively with the executive, keeping him/her well informed of upcoming commitments and responsibilities and following up appropriately. 
• Manages and maintains the executive’s extremely active schedule, factoring in the executive’s, team’s and business priorities and addressing conflicting needs expeditiously. Makes travel arrangements for frequent travel needs, including: handling complex itineraries with speed and accuracy. 
• Oversees meeting logistics through the scheduling of all necessary attendees, booking meeting rooms, preparing meeting agenda and any other required documentation; arranging for beverages and/or meals, preparing meeting rooms, taking meeting minutes, assisting with the clean up after and anticipating conflicts and solving for scheduling issues. 
• Prepares presentations, memos, correspondence, organizational charts, spreadsheets, etc., some of a highly confidential nature. Provides support with talks and media communications. Updates and maintains web-pages, dashboards and other databases. Makes copes, scans documents, collates documents, and files. 
• Attends meetings to identify action items and follow up on behalf of the executive. Collects and manages various project reports and presents to the executive in an organized manner. 
• Understands and presents pending issues to executives to expedite the decision-making process 
• Plans and coordinates events and off-sites, including all logistics and budgetary requirements. 
• Provides recommendations for various organizational process improvements. 

Experience & Skills Required 

• 3-5 years administrative support, project management or related experience
• Bi-lingual preferred (English and Mandarin)
• Proficient in Google G Suite (preferred) or Microsoft Office Suite. 
• Established experience maintaining highly complex calendaring and travel logistics. 
• Able to maintain excellent attention to detail and accuracy. 
• Superior proofreading and editing skills. 
• Established proactive and resourceful approach to problem-solving with excellent decision-making capability and ability to to examine interdependency implications. 
• Proven ability to handle confidential information with discretion. 
• Demonstrated excellence with planning, time-management, prioritization and successful execution of multiple simultaneous assignments. 
• Demonstrated adaptability with addressing various completing demands, while providing the highest level of customer service and responsiveness. 
• Exceptional interpersonal, oral and written communication skills. Capable of listening and obtaining clarification, changing approach or method to best fit the situation. Able to effectively and confidently work with a wide variety of senior leadership, inside and outside of the organization.

Preferred Skills and Experience

• Bachelor’s Degree or above in General Education, Business, Management, Operations, or related fields. 

TuSimple Benefits

• 100% employer-paid healthcare premiums for you and your family
• Breakfast, lunch, and dinner served every day
• Full kitchens on every floor with unlimited snacks, drinks, special treats, fruits, meals, and more
• Gym membership reimbursement
• Monthly team building budget
• Learning/education budget  
• Employer-paid life insurance
• Employer-paid long and short disability

TuSimple is an Equal Opportunity Employer. This company does not discriminate in employment and personnel practices on the basis of race, sex, age, handicap, religion, national origin, or any other basis prohibited by applicable law. Hiring, transferring and promotion practices are performed without regard to the above-listed items.

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