Leadership Team Coordinator & Portfolio Support Specialist

Job Title: Leadership Team Coordinator & Portfolio Support Specialist

Status: Full-Time, Non-Exempt

Direct Report: President

Job Summary

Serving as a valued member of Twin Cities In Motion’s (TCM) Leadership Team (LT), this position supports efficient and effective organizational workflow. Supporting management in the areas of reporting, planning, scheduling, and organizing tasks that keep time and resources focused on delivering upon the organization’s Strategic Plan (Playbook) and the related goals, events, and services that make-up TCM’s Community Service Portfolio (CSP). This position also serves as a liaison to the board of directors, volunteers, and community partners.

The Leadership Team Coordinator & Portfolio Support Specialist must be creative and enjoy working within an entrepreneurial team environment. The ideal individual will have the ability to exercise good judgment in a diversity of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

Key Responsibilities

Leadership Team Coordinator:

• Based upon TCM’s Playbook and CSP, support the President & Leadership Team (LT) in successfully delivering against annual business-plans.
• Coordinate and manage the President’s schedule and provide administrative support as needed for all members of the Leadership Team.
• Serves as a liaison to the Board of Directors, volunteers, and community partners.
• Prepare, edit, maintain correspondence, communication, and other documents for the Leadership Team and Board.
• With direction from the President and LT develop, implement, and maintain TCM’s annual Master Planning Calendar that supports all cross-functional teams in the coordination and delivery of TCM’s Playbook & CSP.
• Actively manage day-to-day coordination for TCM’s new Twin Cities Motion Center and related support services around a shared Activation Calendar. Role will represent TCM by working closely with internal Founding Motion Partners and TCM staff as well as externally with other non-profit organizations, partners, vendors, and stakeholders --- all to support a growing level of motion community programs and services.
• Assist Sr. Human Resource & Accounting Manager with other office & facility duties as requested.
• Assist with coordination of special events such as VIP Reception, Staff Retreat and other special projects as assigned.

Portfolio Support Specialist:

• Working with the LT, staff and volunteer support within all process phases, the advancement of product development and evaluation within TCM’s Community Service Portfolio (CSP).
• Support the LT in the continual advancement of TCM’s Playbook, helping ensuring progress on agreed strategies, including the developing and presenting of quarterly progress reports as well as updating other key reports and product profiles.
• Help advance and support an environment where great ideas are heard, evaluated, and invested in.
• Support TCM being a data driven and informed organization across all business disciplines; including tracking resource changes, risks and apply learnings for future projects
• Evaluate CSP offerings and related activities to determine if targeted outcomes are being successfully achieved; providing information for reports and records through research, data retrieval, compiling and/or tabulating statistics and presenting the information in useable and understandable formats
• Analyze consumer needs, assess current competitor offerings, and market trends, and potential partnerships.
• Organize key stakeholders to align resources to project plans to achieve desired outcomes

Skills and Qualifications:

• Bachelor's degree required
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
• Strong planning skills and experience with event-based product management required. Experience in research and data analysis preferred
• Ability to communicate effectively and professionally; providing both internal and external parties with a high level of professionalism and in a manner that reflects positively on the organization.
• Demonstrate ability and temperament to work with sensitive information.
• Team player - have team-oriented experience and approach.
• Service focus - dedicated to meeting the expectations of the President and other team members by maintaining effective relationships with interested parties.
• Ability to handle fast-paced, deadline driven environment, with attention to detail and ability to maintain a calm presence during challenging situations.
• Highly effective cross-functional team support experience with ability to build consensus among constituencies.
• Be able to provide regular in-office hours 4-5 days per week, with some limited work from home abilities. Must be able to regularly provide flexible hours for nights and weekends within a monthly full-time schedule as dictated by the needs of the business for projects, events and meetings.

Position open until filled. Please apply at jobsearch4@tcmevents.org

Job Type: Full-time

Pay: From $48,000.00 per year

Benefits:

• 401(k) 4% Match
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid parental leave
• Paid time off
• Prescription drug insurance
• Vision insurance

Experience level:

• 2 years

Physical setting:

• Office

Schedule:

• Monday to Friday
• Weekends as needed

Work Location: In person

Salary : $48,000