Academic Personnel/Payroll Analyst

Job Opening ID: 41494

Reports To: Chief Administrative Officer (CAO)

Working Title: Academic Personnel/Payroll Analyst

Department: MAE Department Accounts

Bargaining Unit: 99

FLSA: Non-Exempt

Payroll Job Code: 007714

Job Location: UCI Campus- Irvine

Percent of Time: 100%

Work Schedule: 8-5, M-F

Employee Class: Career

The Department of Mechanical and Aerospace Engineering (MAE) is one of the largest academic departments in the Samueli School of Engineering at UCI. Staff are responsible for administrative duties associated with a fluctuating population of approximate 200 employees. This includes our largest faculty population of 30 faculty, 30 non-senate academics, 8 career staff, 200 graduate students and 1300 undergraduate students. The Mechanical and Aerospace Engineering provides a vibrant intellectual environment for our students, along with technologically advanced laboratories in a wide range of subjects, including biomedical engineering, design and manufacturing, control and robotics, energy and the environment, fluid mechanics, aerodynamics, propulsion, structures, nanomaterials and microsystems. Our faculty members are scholars and leaders in their disciplines, and have achieved worldwide recognition and honors for their creative and pioneering contributions, and their dedicated teaching.

Applies professional UC Academic and non-Academic HR concepts, organization and / or system wide policies, and procedures to provide guidance to supervisors and managers to resolve a variety of academic and non-Academic human resources issues of moderate scope and complexity for the Department of Mechanical and Aerospace (MAE). The position reviews and analyzes a wide variety of staff and academic personnel appointment, merit and advancement files, ensuring policy/procedure compliance. Incumbent will help with academic personnel review cycle process for MAE Department senate files, to include helping maintain academic personnel (AP) files, helping with processing all merit, promotion and appointment entries, faculty recruitment, processing of summer salaries, course buyouts, sabbaticals, joint appointments, and helping with department electronic voting process. Incumbent will manage and maintain all staff and non-Senate personnel files, preparing and processing all merit, promotion, and appointment files. The position manages and coordinates the departmental recruitment activities for staff and non-Senate positions in the campus online RECRUIT system, including preparing recruitment advertisements, and onboarding procedures. The position functions as the contact and liaison for all interactions with the Department Chair regarding non-Senate cases. Provides support and coordination for MAE, tracking throughput on all action items and updating Chair and CAO apprised of progress. The position conducts the necessary research of UC policies and procedures and advise matters, issues involving academic and non-academic rank and series concepts, including leaves of absence/sabbatical, benefits, retirement, compensation plans, salary, and employee labor relations Ensures accuracy of payroll entries for appropriate and timely processing. Position is responsible for all issues relating to non-citizen immigration procedures and applications for temporary visas, H-1B and permanent resident visas. The position provides back-up to all Senate actions, payroll entry and department timesheet administration. The position interprets policy and develop/implement procedures to ensure compliance and support effective operations, as well as providing corrective guidance as needed. The position serves as the primary department payroll contact and expert, as both a payroll system (UCPath) transaction initiator and approver, working closely with the CAO, AP Analyst and School Dean’s office to ensure that all paperwork and system transactions are timely and accurate. The position will also support the Department Chair, CAO, serving and participating in special projects and or other duties as assigned.

$28.02 - $33.43

https://engineering.uci.edu/dept/mae

• Experience in one or more areas Academic Personnel, UC Path, UCI’s time reporting system, and international scholar onboarding and employment is required. • 3-5yrs of related experience

Bachelor's degree in related area and / or equivalent experience / training.

Knowledge of human resources management systems and other related business software programs and systems. Knowledge of unit academic culture and educational goals of discipline(s) served. Basic knowledge of and ability to apply / interpret organization and college policies and procedures which govern academic HR. Analytical skills to conduct analysis and develop recommendations to Chairs / unit management. Will require knowledge of organization's payroll system, UCPath Professional and finetune communication and demeanor Ability to effectively and efficiently manage heavy workloads, fluctuating deadlines and providing a quick turnaround response. Knowledge of organization, college and departmental formal and informal policies and procedures and understanding of variances to stated policies. Demonstrated organization, problem solving, and communication skills.

Knowledge and proficient use of organization's payroll system, UCPATH and highly preferred to be successful in this role. Knowledge of UC academic personnel guidelines Preferred

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement:

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or eec@uci.edu.