What are the responsibilities and job description for the Honors Curricular Coordinator position at UCLA?
The mission of Honors Programs at UCLA is to provide an exceptional educational experience to a diverse group of high-achieving students in an environment that nurtures the growth of the student academically, socially, emotionally, and intellectually.
Working independently under the general supervision of the Manager for Administrative and Student Services, the Honors Curricular Coordinator oversees the administration of both the Honors Collegium, an interdisciplinary curriculum of Honors seminars for a cohort of high achieving undergraduate students at UCLA, and the Undergraduate Student-Initiated (USIE) Program, an avenue for UCLA undergraduate students to facilitate their own seminars under the close supervision of faculty mentors. The curricular coordinator's primary responsibility is to work closely with the Manager for Administrative & Student Services, the Assistant Dean/Director of Honors, the Honors Faculty Advisory Committee, and the USIE Faculty Advisory Committee in long-term curricular and administrative planning for both the Honors Collegium and USIE and in ensuring the smooth running of their operations on a daily basis. Specific duties include working with Honors management and prospective faculty and student participants in both the Honors Collegium and the USIE yearly calls for course proposals; working with appropriate offices in the university to shepherd approved course proposals from the Course Inventory Management System through Registrar's Scheduling System; working with appropriate offices in the Division to ensure funding and the corresponding instructional-related hiring for both programs; serving as the first and primary point of contact for Honors Collegium and USIE faculty members, providing a variety of assistance as needed; serving as the expert contact by Honors staff and students in technical/specialized items involving both Honors Collegium and USIE courses; working closely with the divisional course coordinator in Honors Collegium course logistics, from scheduling to evaluation; updating resource materials for Honors Collegium and USIE faculty and students, developing publications and promotional materials as needed; managing all in-house files and records pertaining to the Honors Collegium and USIE; and preparing Honors Collegium and USIE reports as needed.
As a member of the Student Affairs Advisors team, the Honors Curricular Coordinator provides advice and information about Honors Programs and its offerings to undergraduate students and various other populations inside and outside the university, in person and via electronic and non-electronic channels; responds to academic policy & regulation queries and advises students on procedural matters such as the filing of petitions, booking appointments with Honors counselors, and consulting other campus units for desired student services; works with the entire Student Affairs Advisors team in group projects; assists in Student Affairs Advisors team communication efforts, including web updates; and participates actively in all Honors events and engagements and in new projects in line with UCLA Honors Programs' revitalized mission.
Performs other duties assigned by the Manager for Administrative and Student Services and the Assistant Dean/Director of Honors.
Percentage of Time:
100
Shift Start:
8:00 am
Shift End:
4:30 pm
Qualifications for Position
21
Records
Qualifications
Required/Preferred
1. Ability to function in a pivotal role between upper level administrators, faculty, and Honors Programs as demonstrated by skill in communicating with and relating to faculty and administrative offices around campus, in synthesizing and communicating information to faculty and administrators.
Required
2. Skill in leadership as demonstrated by exercising mature judgment in independent decision making, exercising initiative and creativity in implementing solutions, encouraging productive exchange of ideas among faculty and administrators associated with Collegium, inspiring others to effective action, establishing rapport and gaining trust of others.
Required
3. Skill in managing diverse programs, projects, and activities as demonstrated by creating ideas, selecting courses of action, prioritizing program objectives and tasks, accepting responsibility.
Required
4. Skill in analyzing information, policies, and procedures to identify problems, make recommendations, implement change.
Required
5. Skill in working as part of a team and collaborating with fellow staff members as demonstrated by exchanging ideas, information, and opinions to arrive at joint decisions, conclusions, or solutions, synthesizing ideas and making recommendations for future planning, facilitating conflict resolution and positive, constructive working relationships.
Required
6. Skill in organization and goal setting as demonstrated by arranging time-tables, calendars, and schedules. Locating resources, prioritizing information, projects, and tasks, setting and meeting deadlines.
Required
7. Detailed knowledge of the following College and University regulations including policies and procedures of the offices of Admissions, Registrar, Housing, Financial Aid, Dean of Students, Alumni, Accounting, Payroll, Personnel, Graduate Student Division, Honors administered programs, and general University, College, and major requirements.
Preferred
8. Skill in the preparation of written memoranda, analyses, and proposals employing logical arguments, appropriate facts and data, correct grammar and style, and statistics.
Required
9. Ability to communicate policies and procedures effectively in person and over telephone and via email.
Required
10. Skill in research and data acquisition.
Required
11. Skill in statistical graphics.
Required
12. Skill in reading complex materials such as course descriptions and ability to summarize them.
Required
13. Highly developed interpersonal skills to interact with diverse faculty, administrators, and students to establish and maintain effective work relationships and to convey information concisely, accurately and tactfully.
Required
14. Demonstrated ability to use discretion, sound judgment, and tact in dealing with confidential materials and information.
Required
15. Working knowledge of MS Office programs including MS Word, Excel, Access and Outlook and the Internet.
Required
16. Working knowledge of OASIS, SIS (On-line Access to the Student Information System) Registrar's screens, and Counselor Desktop.
Can be trained
17. Demonstrated ability to perform and complete detail-oriented work accurately.
Required
18. Demonstrated skill in performing a variety of duties with frequent interruptions and conflicting deadlines and priorities.
Required
19. Demonstrated ability to work independently and complete tasks with minimal supervision.
Required
20. Ability to organize and conduct group presentations to provide information and explain policies and procedures to various constituencies.
Required
21. Must be able to maintain regular schedule and on-time attendance.
Required
Additional Posting Information
Bargaining Unit:
99-Policy Covered
Application Deadline:
04-24-2022
External Posting Date:
Working independently under the general supervision of the Manager for Administrative and Student Services, the Honors Curricular Coordinator oversees the administration of both the Honors Collegium, an interdisciplinary curriculum of Honors seminars for a cohort of high achieving undergraduate students at UCLA, and the Undergraduate Student-Initiated (USIE) Program, an avenue for UCLA undergraduate students to facilitate their own seminars under the close supervision of faculty mentors. The curricular coordinator's primary responsibility is to work closely with the Manager for Administrative & Student Services, the Assistant Dean/Director of Honors, the Honors Faculty Advisory Committee, and the USIE Faculty Advisory Committee in long-term curricular and administrative planning for both the Honors Collegium and USIE and in ensuring the smooth running of their operations on a daily basis. Specific duties include working with Honors management and prospective faculty and student participants in both the Honors Collegium and the USIE yearly calls for course proposals; working with appropriate offices in the university to shepherd approved course proposals from the Course Inventory Management System through Registrar's Scheduling System; working with appropriate offices in the Division to ensure funding and the corresponding instructional-related hiring for both programs; serving as the first and primary point of contact for Honors Collegium and USIE faculty members, providing a variety of assistance as needed; serving as the expert contact by Honors staff and students in technical/specialized items involving both Honors Collegium and USIE courses; working closely with the divisional course coordinator in Honors Collegium course logistics, from scheduling to evaluation; updating resource materials for Honors Collegium and USIE faculty and students, developing publications and promotional materials as needed; managing all in-house files and records pertaining to the Honors Collegium and USIE; and preparing Honors Collegium and USIE reports as needed.
As a member of the Student Affairs Advisors team, the Honors Curricular Coordinator provides advice and information about Honors Programs and its offerings to undergraduate students and various other populations inside and outside the university, in person and via electronic and non-electronic channels; responds to academic policy & regulation queries and advises students on procedural matters such as the filing of petitions, booking appointments with Honors counselors, and consulting other campus units for desired student services; works with the entire Student Affairs Advisors team in group projects; assists in Student Affairs Advisors team communication efforts, including web updates; and participates actively in all Honors events and engagements and in new projects in line with UCLA Honors Programs' revitalized mission.
Performs other duties assigned by the Manager for Administrative and Student Services and the Assistant Dean/Director of Honors.
Percentage of Time:
100
Shift Start:
8:00 am
Shift End:
4:30 pm
Qualifications for Position
21
Records
Qualifications
Required/Preferred
1. Ability to function in a pivotal role between upper level administrators, faculty, and Honors Programs as demonstrated by skill in communicating with and relating to faculty and administrative offices around campus, in synthesizing and communicating information to faculty and administrators.
Required
2. Skill in leadership as demonstrated by exercising mature judgment in independent decision making, exercising initiative and creativity in implementing solutions, encouraging productive exchange of ideas among faculty and administrators associated with Collegium, inspiring others to effective action, establishing rapport and gaining trust of others.
Required
3. Skill in managing diverse programs, projects, and activities as demonstrated by creating ideas, selecting courses of action, prioritizing program objectives and tasks, accepting responsibility.
Required
4. Skill in analyzing information, policies, and procedures to identify problems, make recommendations, implement change.
Required
5. Skill in working as part of a team and collaborating with fellow staff members as demonstrated by exchanging ideas, information, and opinions to arrive at joint decisions, conclusions, or solutions, synthesizing ideas and making recommendations for future planning, facilitating conflict resolution and positive, constructive working relationships.
Required
6. Skill in organization and goal setting as demonstrated by arranging time-tables, calendars, and schedules. Locating resources, prioritizing information, projects, and tasks, setting and meeting deadlines.
Required
7. Detailed knowledge of the following College and University regulations including policies and procedures of the offices of Admissions, Registrar, Housing, Financial Aid, Dean of Students, Alumni, Accounting, Payroll, Personnel, Graduate Student Division, Honors administered programs, and general University, College, and major requirements.
Preferred
8. Skill in the preparation of written memoranda, analyses, and proposals employing logical arguments, appropriate facts and data, correct grammar and style, and statistics.
Required
9. Ability to communicate policies and procedures effectively in person and over telephone and via email.
Required
10. Skill in research and data acquisition.
Required
11. Skill in statistical graphics.
Required
12. Skill in reading complex materials such as course descriptions and ability to summarize them.
Required
13. Highly developed interpersonal skills to interact with diverse faculty, administrators, and students to establish and maintain effective work relationships and to convey information concisely, accurately and tactfully.
Required
14. Demonstrated ability to use discretion, sound judgment, and tact in dealing with confidential materials and information.
Required
15. Working knowledge of MS Office programs including MS Word, Excel, Access and Outlook and the Internet.
Required
16. Working knowledge of OASIS, SIS (On-line Access to the Student Information System) Registrar's screens, and Counselor Desktop.
Can be trained
17. Demonstrated ability to perform and complete detail-oriented work accurately.
Required
18. Demonstrated skill in performing a variety of duties with frequent interruptions and conflicting deadlines and priorities.
Required
19. Demonstrated ability to work independently and complete tasks with minimal supervision.
Required
20. Ability to organize and conduct group presentations to provide information and explain policies and procedures to various constituencies.
Required
21. Must be able to maintain regular schedule and on-time attendance.
Required
Additional Posting Information
Bargaining Unit:
99-Policy Covered
Application Deadline:
04-24-2022
External Posting Date:
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