Staff & Academic Personnel Manager
Job Posting for Staff & Academic Personnel Manager at UCLA
The Human Resources Manager, under supervision of the Department Chair and the Department Administrator, manages and supervises the human resources operations in a large department consisting of faculty, lecturers, permanent staff, research engineers, post-docs, teaching assistants, and other student employees.
Responsibilities include managing and processing faculty appointments, including off-quarter/summer employment and negotiated salary trial program appointments, in accordance with University policies and procedures; administering and overseeing the entire review process for faculty promotions and merit increases, and for lecturer and adjunct faculty appointments. Solves conflicts associated with payroll, benefits, multi-location agreements, and union agreements. Coordinates the department academic personnel policy-making process, including the department bylaws.
Manages staff reclassifications, merit increases, performance evaluations, and incentive awards. Counsels faculty and staff for their payroll, benefits, human-relations, and other personnel problems. Investigates and processes grievances, layoffs, and disciplinary actions. Leads, trains, and supervises administrative analysts, administrative specialists, and administrative assistants. Provides information and training sessions on employee and labor relations, performance, and other personnel- payroll-, and benefits-related topics.
Percentage of Time:
100
Shift Start:
8:00 am
Shift End:
5:00 pm
Qualifications for Position
16
Records
Qualifications
Required/Preferred
Demonstrated profound experience in university human resources policies, procedures, and systems, including academic, academic apprentice, and staff employment, compensation, salary administration, recruitment, and compliance.
Required
Ability to analyze and interpret the UCLA Call, Academic Personnel Manual, Staff Personnel Manual, and the labor unions agreements.
Required
Working knowledge of the U.S. Government and State laws regarding labor and employee relations, aliens (immigration), taxes, and benefits.
Required
Demonstrated excellent analytical, decision-making, and problem solving skills.
Required
Ability to structure, sequence, and prioritize work while dealing with multiple deadlines, changing priorities, and frequent interruptions or distractions.
Required
Skill in supervision including organization of workflow to accomplish established objectives and to meet deadlines, delegating responsibility, training, evaluating subordinate effectiveness, administering necessary discipline, and maintaining an atmosphere conducive to productivity.
Required
Ability to use Word, Excel, and PowerPoint software, as well as University and School network systems.
Required
Ability to master and use campus on-line databases, such as the personnel and payroll on-line system UC Path, student information (SIS), ledger (QDB), and staff compensation and employment (PeopleAdmin).
Required
Ability to master the Faculty Dossier Database and the Dossier Tracking System database.
Required
Mathematical skills to accurately calculate payroll, percent of time, FTE, and teaching evaluation scores
Required
Familiarity with various campus resources to obtain data in different circumstances.
Required
Skill in negotiating, exchanging ideas, information, and opinions with others to arrive jointly at solutions.
Required
Ability to handle sensitive problems calmly using common sense, fair and sound judgment, and creativity, complying with policies, analyzing various situations to reach best possible solutions to the benefit of the employee and the university.
Required
Ability to interpret ethics and enforce policy against unethical conduct.
Required
Skill in writing concise and logical analytical reports, guidelines, and procedures, as well as business correspondence in grammatically correct English.
Required
Skill in speaking clearly and distinctly using appropriate vocabulary and grammar to obtain and convey information to individuals at various organizational levels.
Required
Additional Posting Information
Bargaining Unit:
99-Policy Covered
Application Deadline:
04-07-2022
External Posting Date:
Responsibilities include managing and processing faculty appointments, including off-quarter/summer employment and negotiated salary trial program appointments, in accordance with University policies and procedures; administering and overseeing the entire review process for faculty promotions and merit increases, and for lecturer and adjunct faculty appointments. Solves conflicts associated with payroll, benefits, multi-location agreements, and union agreements. Coordinates the department academic personnel policy-making process, including the department bylaws.
Manages staff reclassifications, merit increases, performance evaluations, and incentive awards. Counsels faculty and staff for their payroll, benefits, human-relations, and other personnel problems. Investigates and processes grievances, layoffs, and disciplinary actions. Leads, trains, and supervises administrative analysts, administrative specialists, and administrative assistants. Provides information and training sessions on employee and labor relations, performance, and other personnel- payroll-, and benefits-related topics.
Percentage of Time:
100
Shift Start:
8:00 am
Shift End:
5:00 pm
Qualifications for Position
16
Records
Qualifications
Required/Preferred
Demonstrated profound experience in university human resources policies, procedures, and systems, including academic, academic apprentice, and staff employment, compensation, salary administration, recruitment, and compliance.
Required
Ability to analyze and interpret the UCLA Call, Academic Personnel Manual, Staff Personnel Manual, and the labor unions agreements.
Required
Working knowledge of the U.S. Government and State laws regarding labor and employee relations, aliens (immigration), taxes, and benefits.
Required
Demonstrated excellent analytical, decision-making, and problem solving skills.
Required
Ability to structure, sequence, and prioritize work while dealing with multiple deadlines, changing priorities, and frequent interruptions or distractions.
Required
Skill in supervision including organization of workflow to accomplish established objectives and to meet deadlines, delegating responsibility, training, evaluating subordinate effectiveness, administering necessary discipline, and maintaining an atmosphere conducive to productivity.
Required
Ability to use Word, Excel, and PowerPoint software, as well as University and School network systems.
Required
Ability to master and use campus on-line databases, such as the personnel and payroll on-line system UC Path, student information (SIS), ledger (QDB), and staff compensation and employment (PeopleAdmin).
Required
Ability to master the Faculty Dossier Database and the Dossier Tracking System database.
Required
Mathematical skills to accurately calculate payroll, percent of time, FTE, and teaching evaluation scores
Required
Familiarity with various campus resources to obtain data in different circumstances.
Required
Skill in negotiating, exchanging ideas, information, and opinions with others to arrive jointly at solutions.
Required
Ability to handle sensitive problems calmly using common sense, fair and sound judgment, and creativity, complying with policies, analyzing various situations to reach best possible solutions to the benefit of the employee and the university.
Required
Ability to interpret ethics and enforce policy against unethical conduct.
Required
Skill in writing concise and logical analytical reports, guidelines, and procedures, as well as business correspondence in grammatically correct English.
Required
Skill in speaking clearly and distinctly using appropriate vocabulary and grammar to obtain and convey information to individuals at various organizational levels.
Required
Additional Posting Information
Bargaining Unit:
99-Policy Covered
Application Deadline:
04-07-2022
External Posting Date:
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