PAYROLL ASSISTANT

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Position Base
Riverside

Location
UCPath

UCPATH CENTER

At the University of California (UC), your contributions make a difference. A world leader producing Nobel and Pulitzer prize recipients with over 150 years of groundbreaking research transforming the world. Choose a career where you can leverage your knowledge, skills and aspirations to inspire and support some of the greatest minds in the world, and those who will follow in their footsteps. Working at the University of California is being part of a unique institution, and a vibrant and diverse community. At the University of California, Office of the President, we propel our mission through impactful work locally, in government centers and systemwide. We are passionate people, serving the greater good.

The University of California, one of the largest and most acclaimed institutions of higher learning in the world, is dedicated to excellence in teaching, research and public service. The University of California Office of the President is the headquarters to the 10 campuses, six academic medical centers and three national laboratories and enrolls premier students from California, the nation and the world. Learn more about the UC Office of the President

UCPath is the University of California's shared services center in Riverside, CA. UCPath manages the payroll, benefits, and other human resources transactions for more than 200,000 UC employees working across ten UC campuses, five medical centers, three national labs and more. The staff at UCPath work in a variety of areas including business operations, customer service, quality management, technology, training, human resources and communications. Learn more about the UCPath Center

Position Summary
The Payroll Assistant will work within UCPath, reporting directly to the Production Supervisor, Payroll. The Payroll Assistant is responsible for supporting the development of training materials, documentation of processes and procedures, systems testing, and others. The Payroll Assistant will be responsible for providing assistance with respect to escalated payroll inquiries and issues. This position learns to use professional payroll concepts, and applies systemwide policies and procedures to resolve routine issues and customer inquiries. The Payroll Assistant works on problems of limited scope, and applies systemwide practices and procedures to analyze situations or data from which answers can be readily obtained. This position receives predetermined work assignments that are subject to a moderate level of control and review.

Key Responsibilities

• 70% Payroll Administration: Performs a variety of accounting duties including the preparation, processing, and maintenance of payroll, salary, and benefit calculations. Collects, analyzes, updates and reconciles payroll data on a regular basis. Reviews timesheets and then calculates and records salary adjustments as necessary. Researches, calculates and prepares payments for various vendors. Reviews, analyzes and updates salary spend projections for accuracy. Performs other routine payroll transactions as required.
• 20% Maintains accurate records and monitors salary and benefit related data of the employee population. Monitors record keeping procedures for data accuracy. Maintains mandated documents as required by federal and state legislation including salary schedules. Other duties as assigned.
• 10% Client Support: Provides data for auditors, and local, state, or federal agencies. Responds to salary verification requests. Researches payroll and benefit record keeping issues such as sick leave and vacation balances; performs appropriate action as needed.

Experience
Required Qualifications

• Min 2 years relevant payroll administration or an equivalent combination of education and experience.

Skills and Abilities
Required Qualifications

• Has knowledge, skills and abilities needed to analyze and determine how the payroll plans are developed and administered in the most efficient manner. Has knowledge of systems and technology that support payroll plans. Ability to understand how changes to these will affect outcomes, operations, and fiscal objectives. Ability to provide high quality work utilizing highly developed and effective communication (written and verbal), time management, and collaboration skills. Strong organizational, and project management skills. Excellent people skills, with ability to effectively interact, collaborate in a team environment, and influence across all levels of an organization. Ability to handle ambiguity in a fast-paced environment with multiple concurrent tasks and changing priorities. Ability to maintain flexibility and quickly address changing priorities. Ability to accomplish assigned projects without compromising the integrity of UCPath and/or University of California policies and procedures. Ability to appropriately handle confidential matters and material. Ability to provide excellent service with integrity. Self-motivated and directed. Ability to identify complex problems and related information to develop and evaluate options and implement solutions. Strong computer skills, with intermediate skills with Microsoft Office Suite (particularly Word, Excel and PowerPoint) and experience working with databases.

Preferred Qualifications

• Bachelor's degree in Human Resources, Finance, Business Administration, or related field. Fundamental Payroll Certification (FPC). Experience with shared service center practices technologies. Experience and proficiency in the PeopleSoft Payroll module. Knowledge of UC payroll policies and procedures.

Education
Required Qualifications

• High school diploma or equivalent experience

The University of California, Office of the President, is required to provide a reasonable estimate of the compensation range for this role. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience. The full salary range shows the growth potential for this position and the pay scale is the budgeted salary or hourly range that the University reasonably expects to pay for this position.

Job Title
Blank Assistant 3

Job Code
004722

Salary Grade
CX STEPS

Payscale:
$27.29 - $39.13 - Salary offers are determined based on final candidate qualifications and experience.

Benefits: For information on the comprehensive benefits package offered by UCPath visit: Benefits of Working for UC

ADDITIONAL INFORMATION

This position will work a hybrid schedule which includes a combination of working both onsite at UCPath in Riverside and remote in California.

HOW TO APPLY

Please be prepared to attach a cover letter and resume with your application.

JOB CLOSE DATE

For first consideration, please apply by June 4, 2024. The position will be open until filled.

CONDITIONS OF EMPLOYMENT

Background Check Process: Successful completion of a background check is required for this critical position. Background check process at UCOP

Smoke Free Work Environment: The University of California, Office of the President, is smoke & tobacco-free as of January 1, 2014. UC Smoke & Tobacco Free Policy

As a condition of employment, you will be required to comply with the University of California Policy on Vaccination Programs, as may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

EEO STATEMENT

The University of California, Office of the President, is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. For the University of California's Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20. For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination.

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