What are the responsibilities and job description for the Corporate Receptionist position at Ultimate Staffing Services?
Job Description
We are seeking a polished, professional, and friendly Corporate Receptionist to join our team in Pasadena, CA. The ideal candidate will be the first point of contact for clients, visitors, and employees, providing exceptional customer service and maintaining a welcoming atmosphere in our business professional environment.
Key Responsibilities :
Front Desk Management :
Greet and welcome clients, visitors, and employees with a warm and professional demeanor.
Answer, screen, and direct incoming phone calls promptly and efficiently.
Maintain a tidy and organized reception area, ensuring it reflects the company's professional image.
Visitor Coordination :
Manage visitor check-in and check-out procedures, including issuing visitor badges and maintaining visitor logs.
Notify staff of visitor arrivals and coordinate with relevant departments to ensure smooth meeting arrangements.
Administrative Support :
Assist with scheduling and coordinating meetings, including booking conference rooms and arranging necessary equipment.
Handle incoming and outgoing mail and packages, ensuring timely distribution and dispatch.
Maintain and update office directories and contact lists.
Customer Service :
Provide accurate information and assistance to inquiries, both in person and over the phone.
Address and resolve any issues or concerns in a courteous and professional manner.
Office Support :
Perform general administrative tasks, such as data entry, filing, and photocopying.
Assist with special projects and events as needed.
Qualifications :
High school diploma or equivalent; additional education or certification in office administration is a plus.
Proven experience as a receptionist, front office representative, or similar role in a business professional environment.
Exceptional customer service skills with a friendly and approachable demeanor.
Excellent verbal and written communication skills.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with office equipment (e.g., fax machines, printers).
Strong organizational and multitasking abilities with attention to detail.
Ability to maintain confidentiality and handle sensitive information with discretion.
Professional appearance and behavior.
Please email your resume to May Mullen at
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status.
We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.
To the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.
To apply please email your resume to [email protected]
