What are the responsibilities and job description for the Office Assistant Needed! position at Ultimate?
Job Description
Receptionist/Administrative Assistant Needed!
Responsibilities:
* Greets Clients and Staff with professionalism and courtesy.
* Answering incoming calls and directing those calls to proper parties.
* Daily administrative tasks involving MS Office Suite with a variety of depts.
* Provides general administrative & clerical assistance to a variety of depts.
* Process mail and UPS requests.
* Clean and maintain orderly front lobby, conference rooms, mail room throughout each day.
* Assist Guests and Clients with refreshments.
* Assist with a variety of duties such as scheduling conference rooms; Client, Advisors, Staff service requests; sorting and distributing mail; processing client payments; policy printing; maintaining contact lists; keep inventory of supplies; office events set up & clean up; parking validation; answering phones and fax lines.
* Assist IT with set-up of audio/visual conferencing, etc.
* Client & Advisor mail drop off and pick up curb side service.
* Confidentiality.
Qualifications:
* Minimum of 2 years Office Administrative / Receptionist experience.
* Minimum of 2 years' experience with current Microsoft Office Software (Word, Excel, Outlook, Teams).
* Strong work ethic; team & service oriented; builds strong working relationships.
* Exhibits superior verbal communication and phone skills.
* Exhibits exceptional customer service skills.
* Consistently demonstrates professional demeanor, appearance & attitude.
* Demonstrated ability to be flexible; willing to ask questions; remain calm under pressure and resilient.
* Punctual.
* Strong work ethic.
We are an equal opportunity employer and make hiring decisions based on merit. Recruitment, hiring, training, and job assignments are made without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, or any other protected classification. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.
To apply please email your resume to lcamac@ultimatestaffing.com
Salary : $21 - $24
