Executive Assistant

About Us: 

Umpqua Bank is headquartered in the Pacific Northwest with 5,000 employees and offers banking services to customers throughout the nation. It’s an especially exciting time to join our team as, following the recent merger with Columbia Bank, we have grown to become a leading western-based regional bank with more than $50B in assets under management and an unwavering commitment to our associates, our customers, and our communities.     

We create a great place to work by offering a special brand of relationship banking and by providing a culture where associates thrive. Associates who embody our core values fit in well here and we are eager to meet candidates who demonstrate behaviors that align with Trust, Ownership, Growth, Empathy, Teamwork, Heart, Enjoyment, and Relationships.   

About the Role:

The Executive Assistant provides professional administrative, clerical, and operational support for executive level staff; specifically the Chief Marketing Officer & Chief Strategy & Innovation Officer.  

• Responsible for providing administrative, clerical, and technical support, including receiving and screening incoming calls and mail, composing, editing, and typing correspondence, scheduling appointments, and managing travel arrangements.
• Responsible for researching and assembling data for reports, projects, presentations, and committee and board assignments. Analyzes, summarizes, and communicates information in a professional manner for presentation to the Board of Directors, executives, and senior management.
• Prepares calendars, agendas, and materials for various meetings.
• Coordinates activities surrounding meetings/retreats, as well as luncheon and dinner meetings. May be required to participate in management meetings and planning sessions. Coordinates meetings relating to highly confidential business initiatives.
• Prepares and compiles requested information for federal/state regulators and/or internal/external auditors. Serves as recording secretary for exit conferences as needed.
• Maintains corporate organization charts.
• Monitors and reconcile expenses associated with related departments. May participate in budget, goal creation and communication.
• Oversees maintenance of executive office space and board room.
• Demonstrates compliance with all bank regulations for assigned job function and applies to designated job responsibilities.
• Follows all Bank policies and procedures, compliance regulations, and completes all required annual or job-specific training.
• Maintain a working knowledge of Bank's written policies and procedures regarding Bank Secrecy Act, Regulation CC, Regulation E, Bank Security and other regulations as applicable to this job description.
• Actively learns, demonstrates, and fosters the Umpqua corporate culture in all actions and words.
• Takes personal initiative and is a positive example for others to emulate.
• May perform other duties as assigned.

About You: 

• H.S. Diploma/GED, with some college credits or a bachelor’s degree preferred.
• 2 years of experience in an executive assistant position.
• Possess excellent written and verbal communication skills.
• Extensive experience and proficiency with Microsoft Office Suite applications.
• Experience with Microsoft Project or Access may be required.
• Experience with general business classes, analysis, and accounting may be required.
• Experience in banking, respective business line, or a related area may be required.
• Ability to maintain confidentiality and professionalism in all circumstances.
• Ability to innovate, adapt, and use discretion in difficult or changing situations.
• Ability to travel for business as needed.

Work Style: Fully onsite.

Our Benefits: 

We offer a competitive total rewards package including base wages and comprehensive benefits. The pay range for this role is $28.00 - $41.00 hourly ($57,520.00 - $86,280.00 as annualized) and the pay rate for the selected candidate is dependent upon a variety of non-discriminatory factors including, but not limited to, job-related knowledge, skills, and experience, education, and geographic location. 

We offer eligible associates comprehensive healthcare coverage (medical, dental, and vision plans), a 401(k)-retirement savings plan with employer match for qualifying associate contributions, an employee assistance program, life insurance, disability insurance, tuition assistance, mental health resources, identity theft protection, legal support, auto and home insurance, pet insurance, access to an online discount marketplace, and paid vacation, sick days, volunteer days, and holidays. Benefit eligibility begins the first day of the month following the date of hire for associates who are regularly scheduled to work at least thirty hours weekly.  

Our Commitment to Diversity: 

Umpqua Bank is an equal opportunity and affirmative action employer committed to employing, engaging, and developing a diverse workforce. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, age, sexual orientation, gender identity, gender expression, protected veteran status, disability, or any other applicable protected status or characteristics. If you require an accommodation to complete the application or interview(s), please let us know by email: [email protected]  

To Staffing and Recruiting Agencies:  

Our posted job opportunities are only intended for individuals seeking employment at Umpqua Bank. Umpqua Bank does not accept unsolicited resumes or applications from agencies and Umpqua Bank will not be responsible for any fees related to unsolicited resume submissions. Staffing and recruiting agencies are not authorized to submit profiles, applications, or resumes to this site or to any Umpqua Bank employee and any such submissions will be considered unsolicited unless requested directly by a member of the Talent Acquisition team.