Administrative Specialist CL3

The Administrative Specialist CL3 with the University of Maine Cooperative Extension is responsible for general office administrative tasks in support of the Food & Nutrition and 4-H faculty, staff, and volunteers conducting educational programming, research, and/or outreach. The work done in this position is essential to Cooperative Extension’s mission because it provides customer service to the public and supports an efficient administration. This work will often be done in partnership with county-based colleagues. Position will be based in the Cumberland County Cooperative Extension office in Falmouth, Maine. Full-time, regular, soft-money funded position, 40 hours per week, 5 days per week. Normal daily work hours are Monday – Friday, 8:00 a.m. to 4:30 p.m. This position pays $19.59/hour, or applicable transfer rate.

Essential Duties and Responsibilities:

• Provides administrative support which may include maintaining department data, preparing and distributing department documents; performs the duties of assigned staff.
• Composes, edits, and reviews a variety of standard and/or specialized correspondence, reports, documents, applications, forms, violations, memos, and/or other applicable materials.
• Compiles, sorts and summarizes a variety of routine data; using a variety of programs, prepares simple charts and analyses, including basic summary statistics.
• Organizes and maintains files, including creating and maintaining confidential department/employee /student files; files documents alphabetically, numerically, or by other prescribed methods.
• Performs basic bookkeeping including tracking budgets, monitoring expenditures, preparing purchase orders, depositing cash and checks, and preparing financial reports and/or other appropriate payroll tasks. 
• Provides timely and accurate information in response to public requests for information.
• Develops and maintains professional relationships that reflect courtesy, civility, and mutual respect.
• Participates in UMaine Extension staff and Extension Association meetings as a member of the county staff as appropriate.
• Contributes skills and insights for effective office management with co-workers.
• Utilizes coaching and mentoring methods that provide an environment that is anticipatory, supportive, and encourages constructive feedback on performance.
• Performs other reasonably related duties as assigned.

Complete Job Announcement

About the University:

The University of Maine is a community of more than 11,900 undergraduate and graduate students, and 2,500 employees located on the Orono campus, the regional campus in Machias, and throughout the state. UMaine is a land, sea and space grant university, and maintains a leadership role as the University of Maine System's flagship institution. UMaine is the state's public research university and a Carnegie R1 top-tier research institution, dedicated to providing excellent teaching, research and service for Maine, the nation and the world. More information about UMaine is at umaine.edu. 

The University of Maine offers a wide range of benefits for employees including, but not limited to, tuition benefits (employee and dependent), comprehensive insurance coverage including medical, dental, vision, life insurance, and short and long term disability as well as retirement plan options. As a former NSF ADVANCE institution, the University of Maine is committed to diversity in our workforce and to dual-career couples.

Qualifications:
Required:

• Career Level 3: 60 credits or more of higher education or equivalent work experience and training; AND three years administrative support experience.
• Experience in office settings, performing a variety of routine to non-routine clerical and administrative support responsibilities and tasks.
• Ability to communicate effectively using oral, written and electronic methods.
• Proficiency with computer programs such as Microsoft Excel, Word and PowerPoint, as well as Google Drive and document management software. 
• Ability to work independently and manage multiple tasks in an autonomous work environment as well work effectively as part of a team, and able to achieve and document measurable results.

Preferred:

• Knowledge of University of Maine Cooperative Extension and its educational programs.
• Experience with UMaine’s General Ledger and MaineStreet systems.
• Ability to maintain moderately complex databases.
• Experience working with diverse audiences; knowledge of diversity, equity and inclusion; and understanding of equal opportunity, affirmative action and civil rights policies.

To be considered for this position you will need to “Apply” and upload the documentation listed below:

1.) a cover letter which describes your experience, interests, and suitability for the position
2.) a resume/curriculum vitae

Candidates selected to proceed to the final stages of the search process will be requested to provide a list of names and contact information for references.

Incomplete application materials cannot be considered. Materials received after the initial review date will be reviewed at the discretion of the University.

For full consideration, materials must be submitted by August 12, 2024.

The successful applicant is subject to appropriate background screening. 

 

Salary : $20