Job Posting for Administrative Services Coordinator at UNF - Counseling Center
The Coordinator Administrative Services, under the direction of the Director or Associate Director, performs complex administrative duties for the Counseling Center. This position independently manages all front office procedures and interactions with students, staff, and community members. This position also works with Academic and Student Affairs and Human Resources in processing all employment transactions for the staff.
This position promotes an atmosphere of teamwork with the common goal of effectively and efficiently meeting the mission of the Center and the College. In addition, this position requires the ability to relate to a diverse set of individuals who may have different needs and abilities and might be experiencing emotional distress. The incumbent must adhere to the highest ethical standards of confidentiality regarding University and Divisional administrative, personnel and student issues. Must maintain the confidentiality of all departmental records and other highly sensitive information.
Supervisory duties:
Supervise support staff
Manage all personnel transactions, including offer letters and Human Resources-related actions
Develop and manage the onboarding process
Assist the Clinical Director with the training of Department staff.
Supervise all front office operations
Oversee daily scheduling and associated paperwork
Approve or serve as a proxy approver for all department timesheets.
Address crises and other issues that arise.
Budget Management:
This position manages all budgets for the department
Exercise signature authority for office transactions
Independently manage purchasing and inventory operations
Work with internal and external vendors
Responsible for p-card purchasing
Data Management:
Active participant in grant management and reporting
Prepare reports for accreditation issues.
Initiate, maintain, and provide data and reports to Director showing budgetary increase/decrease based on productivity and staffing issues.
Manage and maintain the records and files within the department.
Communications:
Interpret and communicate University and departmental policies to students and staff.
Supervise the production of Department webpages and social media postings.
Serve as the major communication link with Physical Facilities, Information Technology, and other campus offices.
UNF strategically supports an aim to operate as a preeminent, vibrantly inclusive employer in higher education. The successful candidate should demonstrate a capacity to work among diverse constituencies in the immediate university community and beyond.
You must apply online at www.unfjobs.org and submit all required documents to be considered an applicant for this position. UNF is an Equal Opportunity/Equal Access/Affirmative Action Institution.
Salary.com Estimation for Administrative Services Coordinator in Jacksonville, FL
$46,963 to $62,953
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