Administrative Services Coordinator

UNF - Counseling Center
Jacksonville, FL Full Time
POSTED ON 10/28/2022 CLOSED ON 12/7/2022

Job Posting for Administrative Services Coordinator at UNF - Counseling Center

The Coordinator Administrative Services, under the direction of the Director or Associate Director, performs complex administrative duties for the Counseling Center. This position independently manages all front office procedures and interactions with students, staff, and community members. This position also works with Academic and Student Affairs and Human Resources in processing all employment transactions for the staff.

This position promotes an atmosphere of teamwork with the common goal of effectively and efficiently meeting the mission of the Center and the College. In addition, this position requires the ability to relate to a diverse set of individuals who may have different needs and abilities and might be experiencing emotional distress. The incumbent must adhere to the highest ethical standards of confidentiality regarding University and Divisional administrative, personnel and student issues. Must maintain the confidentiality of all departmental records and other highly sensitive information.

Supervisory duties:
  • Supervise support staff
  • Manage all personnel transactions, including offer letters and Human Resources-related actions
  • Develop and manage the onboarding process
  • Assist the Clinical Director with the training of Department staff.
  • Supervise all front office operations
  • Oversee daily scheduling and associated paperwork
  • Approve or serve as a proxy approver for all department timesheets.
  • Address crises and other issues that arise.

Budget Management:
  • This position manages all budgets for the department
  • Exercise signature authority for office transactions
  • Independently manage purchasing and inventory operations
  • Work with internal and external vendors
  • Responsible for p-card purchasing

Data Management:
  • Active participant in grant management and reporting
  • Prepare reports for accreditation issues.
  • Initiate, maintain, and provide data and reports to Director showing budgetary increase/decrease based on productivity and staffing issues.
  • Manage and maintain the records and files within the department.

Communications:
  • Interpret and communicate University and departmental policies to students and staff.
  • Supervise the production of Department webpages and social media postings.
  • Serve as the major communication link with Physical Facilities, Information Technology, and other campus offices.

UNF strategically supports an aim to operate as a preeminent, vibrantly inclusive employer in higher education. The successful candidate should demonstrate a capacity to work among diverse constituencies in the immediate university community and beyond.
 
 You must apply online at www.unfjobs.org and submit all required documents to be considered an applicant for this position. UNF is an Equal Opportunity/Equal Access/Affirmative Action Institution.

Administrative coordinator
Nonprofit Center of Northeast Florida -
Jacksonville, FL
Administrative Coordinator
Mittauer & Associates, Inc. -
Orange, FL
Patient Services Coordinator
Cora Health Services, Inc -
Jacksonville, FL

Popular Search Topics

Salary.com Estimation for Administrative Services Coordinator in Jacksonville, FL
$46,963 to $62,953
If your compensation planning software is too rigid to deploy winning incentive strategies, it’s time to find an adaptable solution. Compensation Planning
View Core, Job Family, and Industry Job Skills and Competency Data for more than 15,000 Job Titles Skills Library

Sign up to receive alerts about other jobs with skills like those required for the Administrative Services Coordinator.

Click the checkbox next to the jobs that you are interested in.

  • Expediting Skill

    • Income Estimation: $67,452 - $88,373
    • Income Estimation: $64,721 - $84,129
  • Inventory Management Skill

    • Income Estimation: $62,473 - $83,669
    • Income Estimation: $61,626 - $78,242
This job has expired.

Not the job you're looking for? Here are some other Administrative Services Coordinator jobs in the Jacksonville, FL area that may be a better fit.

Registered Behavior Technician

Cultivate Administrative Services, Yulee, FL

Part- Time Registered Behavior Technician

Cultivate Administrative Services, Orange, FL