What are the responsibilities and job description for the Executive Assistant to the Associate Provost, CDSS (7384U) -... position at University of California Berkeley?
Executive Assistant to the Associate Provost, CDSS (7384U) - The Division of Computing, Data Science, and Society (CDSS) About Berkeley
At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.
The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.
We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles , our Principles of Community , and our Strategic Plan .
Departmental Overview
The Division of Computing, Data Science, and Society (CDSS) is a dynamic, innovative new structure at UC Berkeley that represents a once-in-a-generation transformation. The Division brings together faculty, researchers, and students from computing, statistics, the humanities, and social and natural sciences, mirroring the cross-cutting nature of data science and redefining the research university for the digital age. Core to the Division is a commitment to examining how the digital revolution affects equity and opportunity-and building the capacity to respond to these challenges. CDSS connects the Data Science Undergraduate Studies, School of Information, Departments of Electrical Engineering and Computer Sciences and Statistics, the Berkeley Institute for Data Science, Center for Computational Biology, and the Data Science Commons. The Division is responsible for growing Berkeley's broad-based data science education program, including classes and programs serving thousands of undergraduate students a year. Learn more about our work and vision for CDSS: https://data.berkeley.edu/news/uc-berkeley-showcases-plans-cdss-future-home-new-video .
The Executive Assistant provides high level support to the Associate Provost and Chief of Staff, ensures administrative processes and office operations run smoothly in the APD office; and coordinates the highly complex, highly confidential, and constantly changing, dynamic calendar of the APD.
The incumbent must understand the priorities and working styles of both executives in order to organize issues according to urgency, and to allocate time accordingly for scheduled events, travel, and meetings. This individual independently investigates issues and problems that occur on a daily basis within the confines of the executives' calendared meetings and engagements. The EA demonstrates good judgment in selecting methods and techniques for obtaining solutions.
Application Review Date
The First Review Date for this job is: 12/3/21 - This position is Open Until Filled
Responsibilities
The EA3 will need a thorough understanding of the priorities and preferences of the APD to successfully manage her calendar, understanding that priorities and needs will constantly shift. The APD oversees a complicated and diverse portfolio of reporting units (including Data Science Education Programs, Berkeley Institute of Data Science, I-School, EECS(Shared with COE) and Statistics, so the A3 must understand the needs of each one to ensure adequate and timely communications with the APD. The EA3 must successfully manage gathering, preparing, and analyzing all background and briefing materials for the APD in a timely manner.
20% Manages the administrative operations for a smoothly run APD Office and Division.
15% Functions as the gatekeeper, ensuring that only those issues that warrant the attention of the APD are brought forward. Based on knowledge of the APD's current priorities and schedules, the EA3 will diplomatically respond to all requests for time and attention.
5% Responds to inquiries from faculty, staff, students and the public on behalf of the APD regarding campus operations, policies and procedures. Forwards situations and issues presented by staff, faculty and external constituents to appropriate staff members for resolution.
The EA3 is the first point of contact for internal and external constituencies. Tact and diplomacy are required to understand, and appropriately respond to all inquiries. Thorough knowledge of the APD's office, priorities, and preferences, along with thorough knowledge of reporting units, is required. The EA will need to track all such inquiries to make sure that they have been handled in a timely fashion and suitably resolved.
5% Participates in the APD office's development and implementation of efficient and effective systems for managing information, projects and communications to ensure accurate and timely responses.
The EA3 will partner with the Chief of Staff to develop all systems and processes for the APD's immediate office and division, and will be charged with managing such systems and processes once established.
5% Investigates issues and problem, drafts for review responses to urgent requests.
Required Qualifications
Political acumen and sensitivities to the differing perspectives and political circumstances within all levels of the Campus as well as the Office of the President and external constituencies.
Ability to use high-level discretion and maintain a high level of confidentiality.
Strong service orientation.
Strong skills to communicate effectively with all levels of staff, faculty, alumni/donors, students and external constituencies; both verbally and in writing.
Ability to multi-task with demanding timeframes.
Preferred Qualifications
Familiarity with campus processes, protocols and procedures. Knowledge of federal regulations such as FERPA.
Advising and counseling skills.
Ability to use high-level discretion and maintain a high level of confidentiality.
Solid skills in problem identification.
Thorough knowledge of common campus-specific and other computer application programs, including new office technology tools.
Salary & Benefits
For information on the comprehensive benefits package offered by the University visit:
https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html
jeid-3b5b2859821326429f28d7d901853a27
At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.
The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.
We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles , our Principles of Community , and our Strategic Plan .
Departmental Overview
The Division of Computing, Data Science, and Society (CDSS) is a dynamic, innovative new structure at UC Berkeley that represents a once-in-a-generation transformation. The Division brings together faculty, researchers, and students from computing, statistics, the humanities, and social and natural sciences, mirroring the cross-cutting nature of data science and redefining the research university for the digital age. Core to the Division is a commitment to examining how the digital revolution affects equity and opportunity-and building the capacity to respond to these challenges. CDSS connects the Data Science Undergraduate Studies, School of Information, Departments of Electrical Engineering and Computer Sciences and Statistics, the Berkeley Institute for Data Science, Center for Computational Biology, and the Data Science Commons. The Division is responsible for growing Berkeley's broad-based data science education program, including classes and programs serving thousands of undergraduate students a year. Learn more about our work and vision for CDSS: https://data.berkeley.edu/news/uc-berkeley-showcases-plans-cdss-future-home-new-video .
The Executive Assistant provides high level support to the Associate Provost and Chief of Staff, ensures administrative processes and office operations run smoothly in the APD office; and coordinates the highly complex, highly confidential, and constantly changing, dynamic calendar of the APD.
The incumbent must understand the priorities and working styles of both executives in order to organize issues according to urgency, and to allocate time accordingly for scheduled events, travel, and meetings. This individual independently investigates issues and problems that occur on a daily basis within the confines of the executives' calendared meetings and engagements. The EA demonstrates good judgment in selecting methods and techniques for obtaining solutions.
Application Review Date
The First Review Date for this job is: 12/3/21 - This position is Open Until Filled
Responsibilities
- The position is designated hybrid, with 4 days on campus, and 1 day remote*
The EA3 will need a thorough understanding of the priorities and preferences of the APD to successfully manage her calendar, understanding that priorities and needs will constantly shift. The APD oversees a complicated and diverse portfolio of reporting units (including Data Science Education Programs, Berkeley Institute of Data Science, I-School, EECS(Shared with COE) and Statistics, so the A3 must understand the needs of each one to ensure adequate and timely communications with the APD. The EA3 must successfully manage gathering, preparing, and analyzing all background and briefing materials for the APD in a timely manner.
20% Manages the administrative operations for a smoothly run APD Office and Division.
15% Functions as the gatekeeper, ensuring that only those issues that warrant the attention of the APD are brought forward. Based on knowledge of the APD's current priorities and schedules, the EA3 will diplomatically respond to all requests for time and attention.
5% Responds to inquiries from faculty, staff, students and the public on behalf of the APD regarding campus operations, policies and procedures. Forwards situations and issues presented by staff, faculty and external constituents to appropriate staff members for resolution.
The EA3 is the first point of contact for internal and external constituencies. Tact and diplomacy are required to understand, and appropriately respond to all inquiries. Thorough knowledge of the APD's office, priorities, and preferences, along with thorough knowledge of reporting units, is required. The EA will need to track all such inquiries to make sure that they have been handled in a timely fashion and suitably resolved.
5% Participates in the APD office's development and implementation of efficient and effective systems for managing information, projects and communications to ensure accurate and timely responses.
The EA3 will partner with the Chief of Staff to develop all systems and processes for the APD's immediate office and division, and will be charged with managing such systems and processes once established.
5% Investigates issues and problem, drafts for review responses to urgent requests.
Required Qualifications
- The position is designated hybrid, with 4 days on campus, and 1 day remote*
Political acumen and sensitivities to the differing perspectives and political circumstances within all levels of the Campus as well as the Office of the President and external constituencies.
Ability to use high-level discretion and maintain a high level of confidentiality.
Strong service orientation.
Strong skills to communicate effectively with all levels of staff, faculty, alumni/donors, students and external constituencies; both verbally and in writing.
Ability to multi-task with demanding timeframes.
Preferred Qualifications
Familiarity with campus processes, protocols and procedures. Knowledge of federal regulations such as FERPA.
Advising and counseling skills.
Ability to use high-level discretion and maintain a high level of confidentiality.
Solid skills in problem identification.
Thorough knowledge of common campus-specific and other computer application programs, including new office technology tools.
Salary & Benefits
For information on the comprehensive benefits package offered by the University visit:
https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html
- The salary range designated for this position: $80,000 - $93,000; however, starting salary will be commensurate with qualifications and experience.
jeid-3b5b2859821326429f28d7d901853a27
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