What are the responsibilities and job description for the BLANK AST 3 (Business and Finance Coordinator) position at University of California, Davis?
The Division of Student Affairs dedicates itself to advancing the university’s mission by providing programs, services and facilities that foster academic success, student development and campus community. Departments within the division ensure opportunities for students to gain experience and develop skills in leadership, teamwork, and social responsibility as they prepare for their future roles in a diverse, dynamic, and global society. The Division encompasses nearly 30 defined departments with operational budgets exceeding $414 million annually. With approximately 2.5 million square feet of assignable space, the division is served by 756 professional staff and approximately 3,000 student employees. The Department of Student Affairs Resources supports the financial, operational, and human resources components of the work of all departments within the Division of Student Affairs.
Job Summary
Under general direction of the Director of Budget & Finance for the Division of Student Affairs, provide varied analytical, financial, and administrative assistance within the department of Student Affairs Resources. Responsibilities include basic analysis, purchasing, accounts payable, labor adjustments, general administration and reconciliation, and adjustments on accounts including clearing overdrafts. Provide timely processing and maintain accurate records related to labor and other expenses. Work closely with management and staff to ensure the accuracy and timeliness of disbursement data and payments and the proper accounting of disbursements. Work closely with finance staff in coordinating invoices for submission to Central Campus Accounts Payable for payment. Maintain Chart of Accounts in financial system (Kuali). Maintain proper documentation for audit trails and participate in audits. At fiscal close, reconcile records and verify items not processed by deadlines; assist with year-end processes. Work with finance, accounting, and management staff on a wide range of projects.
POSITION INFORMATION
PHYSICAL DEMANDS
- Sitting - Frequently, Squatting, Stooping, Bending – Frequently
- Up to 25 Pounds (Light) – Frequently
- Close Visual Acuity (e.g., viewing a computer screen; using measurement devices) – Frequently
- Computer and Peripheral Equipment – Frequently
WORK ENVIRONMENT
- Hybrid work, primarily working remotely, with occasional visits to UC Davis campus for department or unit meetings and special events.
- May work occasional overtime, evenings, or weekends to meet financial deadlines
- Vacation is restricted during peak workload periods.
- The Smoke and Tobacco Free Environment policy is intended to provide a healthier, safer, and more productive work and learning environment for the entire UC community. The University of California prohibits smoking and tobacco use at all University owned or leased properties, or facilities operated by UC staff or faculty. Smoking and tobacco use are strictly prohibited in indoor and outdoor spaces, parking lots, residential space, and University vehicles. https://ucdavispolicy.ellucid.com/documents/view/271
MINIMUM QUALIFICATIONS
- Experience providing general support in accounting and administrative related activities with knowledge of generally accepted accounting principles (GAAP).
- Experience using Excel for general fiscal and administrative projects and reports.
- Experience with purchasing, accounts payable, accounts receivable, travel and entertainment transactions, and using online accounting, financial and payroll systems.
Minimum Knowledge, Skills, and Abilities (KSA) :
- Accounting and finance skills, including ability to conduct financial analysis, ledger reconciliation and fiscal close activities.
- Demonstrated ability to effectively present information verbally and in writing clearly and concisely.
- Demonstrated ability using organizational skills to multi-task in a high-volume environment.
- Interpersonal communication and problem-solving skills to work effectively with staff at all levels regarding processes and procedures; anticipate problems and handle associated issues in a professional manner.
PREFERRED QUALIFICATIONS
Preferred Education/Experience:
- Experience interpreting university policies and procedures to meet departmental objectives and goals.
- Experience with automated financial systems (KFS, Decision Support, Online Prepurchasing, AggieTravel, Cashnet, UCPath and Cognos).
Preferred Knowledge, Skills, and Abilities (KSA):
- Organizational skills to work on projects with competing deadlines and to establish goals and workload priorities, flexibility in dealing with people and competing demands.
- Knowledge of grant administration.
SPECIAL REQUIREMENTS
Background Check
This position is a critical position and subject to a background check. Employment is contingent upon successful completion of background investigation including criminal history and identity checks.
The University of California has implemented a SARS-CoV-2 (COVID-19) Vaccination Program SARS-CoV-2 Vaccination Policy (ucop.edu) covering all employees. To be compliant with the policy, employees must submit proof of vaccination or a University-approved exception or deferral.
Diversity, Equity, Inclusion and Belonging
At UC Davis, we’re solving life’s most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don’t just maintain - we improve.
We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds and you belong here.
As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected.
The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.
