Business Manager - School of Music

Job Details

Position Overview:
Administers the business affairs of a department or significant unit. Responsible for financial management, reporting activities, personnel administration and supervision, and management policy for the division or college. Develop budgets for projects within a department and prepares financial analysis and status reports. Directs control of approved budget, including collections, custody, disbursement, accounting, and audition of all funds. Establishes priorities for major purchases. Initiates approve documents for personnel actions (hiring, promotion, etc. of staff). Develop, process and oversee completion of performance appraisals for staff. Provide information and interpretation to faculty, staff, and students.

Department Specific Essential Job Functions:

• Assists in the preparation and maintenance of the budget.

  • Includes preparing purchase requisitions, pay invoices, maintain inventory records, and tracking expense patterns.

  • Monitors activity within budgets to ensure adequate funding.

  • Assists with development and maintenance of a process for tracking expenses.

  • Provides budget reports.

• Facilitates procurement and payment process for the School of Music.

  • Advises on State and University procurement policies and procedures.

  • Prepares requisitions and tracks progress through conversion to purchase orders.

  • Verifies receipt of goods and approves invoices for payment. Coordinates procurement card policy.

  • Assists in selecting vendors, negotiating features and pricing.

  • Provides consultation, clarifying policies and procedures, and resolving problems.

  • Research financial processing problems to ensure payment to vendors and responses to inquiries are accomplished in an expeditious manner and in accordance with university policies and procedures.

  • Manages cash, cash-related receipts, accounts receivable and credit and collection functions, ensuring timely processing of billings, payments, and collection of program revenue.

• Coordinates travel processes for School of Music personnel.

  • Advises staff members of University travel policies and procedures.

  • Assists members with various travel forms.

  • Coordinates department travel card program.

• Develops and implements systems and processes to establish and maintain records for the operation unit.

  • Establishes and maintains official records and documents in appropriate files.

  • Ensures documentation follows best practices, is up-to-date, accurate, and tested.

• Oversees direction and accountability for all facilities operations responsibilities.

  • Serves as on-call representative for building issues and tenant support in resolving building issues.

  • Responsible for following accurate protocol for reporting building issues to UCO.

• Participates in internal committees as assigned.

  • Performs special projects, researching and analyzing utilization data, writing reports, and making recommendations. 

  • Assists with plans, preparation, and arrangement for meetings, special events and special projects.

  • Assists in the establishment of specific and long-range unit goals.

  • Assists in the development of some School policies and procedures.

• Facilitates and initiates student employment as well as assists in overseeing student employees. Assists in the preparation and monthly submitting of full-time, part-time, and hourly payroll paperwork.

• May greet visitors and screen phones calls, take messages and/or refer calls to appropriate person.

• Operates well with the complexities of a fast-paced, high stress environment.

• Maintains integrity and confidentiality. Continually updates skills and knowledge relative to the position and industry.

• Performs other related duties as assigned.

Qualifications/Experience Required:
Bachelor's degree in accounting, finance, business or related field or with a non-business degree relevant work experience that provides budgetary knowledge of and exposure to fundamental theories, principles, and concepts. 5 years of experience with leading a team/department in identifying, developing, implementing, creative solutions and innovations, review, and operational initiatives.

Qualifications/Experience Preferred:
Experience in a higher education environment. Experience with music.

Knowledge/Skills/Abilities:

• Skills and Behavior: Technical proficiency; Trust and Credibility; Dedication; Team player.
• Time Management skills; Independent; Results-oriented.
• Must possess excellent communication skills, both verbally and in writing. 
• Ability to maintain a complex system of inter-related files/systems; devise/adapt office/systems to changing organization needs. 
• Working knowledge of personal computers and word processing software which may include, but are not limited to, proficiency in Microsoft Office (Word, Excel, Access, PowerPoint, Publisher, Outlook.)
• Exercises appropriate discretion, initiative and independent judgment.
• Excellent telephone etiquette, communication, interpersonal and public relations skills.
• Ability to work well with others.
• Ability to operate office equipment.
• Ability to multi-task, meet deadlines, deal effectively with confidential or sensitive information and deal with individuals of diverse backgrounds, interests and education.
• Requires in-depth knowledge of university policies and procedures, departments and colleges.
• Must be service-oriented, a team builder and player. Ability to work well under pressure.
• Detail oriented with strong organizational skills with the ability to interact with all levels.

Physical Demands:
Reasonable accommodations (in accordance with ADA requirements) may be made, upon request, to enable individuals with disabilities to perform essential functions.