eProcurement Catalog Enablement Analyst

Department F&A FIN - Procurement Services Solutions About the Department Procurement Services strives to assimilate knowledge and experience, both within and outside of the University, on the materials or equipment to be purchased and the sources from which they may be obtained. It is our goal to conduct all activities in the best interest of the University, while simultaneously creating and maintaining quality relationships with our suppliers. Providing these services, in accordance with sound business and procurement practices, Procurement Services seeks to realize for the University the maximum value for every dollar expended and excellence in its administrative processes. Job Summary Responsible for executing catalog strategy and maintenance of punchout and hosted catalog content for all sourcing categories in Oracle Cloud Financials. This includes ensuring catalogs are setup to automate the ordering and invoicing processes. Responsibilities Supports the execution and management of all activities for enabling punchout and hosted catalogs in Oracle including validation of supplier enablement and connectivity requirements, integration with the Oracle Business Network (OBN), training and collaboration messaging. Designs, plans and executes testing to validate category content and catalog enablement as part of overall system validation. Tests punchout functionality, PO outbound and invoice inbound. Leads continued engagement meetings with suppliers. Assists in design of workflow for catalog orders if different from non-catalog orders. Partners with Change Management team to develop communication strategies for both internal and external stakeholders to gain support to drive and maintain engagement momentum. Executes the catalog enablement strategy for all applicable suppliers and categories in collaboration with Category Managers, including managing any enablement escalations. Drives the creation and implementation of catalogs, which includes collecting catalog information, reviewing and approving the catalog content, and loading information into the system. Supports the development of training requirements and trains suppliers in the catalog enablement process. Ensures that application data is accurate and up-to-date within and between environments (test and production). Actively monitors enablement performance and identifies opportunities to achieve leading practices for catalog enablement and maintenance. Maintains process documentation. With moderate direction from others, conducts business process analyses, needs assessments, and preliminary cost/benefits analyses. Uses basic understanding of applicable business processes, systems, and industry requirements. Implements functional, system, and program specifications. Assists in revising existing system logic difficulties as necessary, under the direction of more experienced colleagues. Supports the IT development group in building new systems and enhance existing systems. Assists in coding, testing, debugging, and implementing software solutions. Prepares documentation on system enhancements and/or alternatives. Administers new IT developments, keeps up with evolving business requirements, and uses knowledge of University systems to recommend appropriate systems alternatives and/or enhancements to current systems. Performs other related work as needed. Minimum Qualifications Education: Minimum requirements include a college or university degree in related field. --- Work Experience: Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline. --- Certifications: --- Preferred Qualifications Education: Bachelor’s degree in accounting or business administration. Experience: Three years of experience in a large complex organization dealing with the purchasing and payment process. A minimum of three years of experience in data reporting and analysis. Experience in a customer service environment. Technical Skills or Knowledge: Experience with interfaces between purchasing, accounts payable, and other financial systems. Knowledge of database design, implementation, and maintenance, especially in FileMaker, Access, and cloud databases. Knowledge and understanding of fundamental purchasing and payment concepts. Proficiency in all Microsoft Office applications with advanced Excel and Access skills. Preferred Competencies Communicate effectively and professionally, with emphasis on email resolutions. Excellent verbal and written communication skills. Strong analytical skills, problem solving, and organizational skills. Participate as a team player and positively influence group activity. Project management and proven problem solving and analytical skills. Enforce policies/procedures and continuously focus on process improvements. Self-starter with ability to work independently with minimal direction. Strong communication and project management skills, with the ability to present to senior management. Strong technical writing skills with demonstration of past experience with development of business requirements documentation. Application Documents Resume/CV (required) Cover Letter (preferred) References Contact Information (3)(preferred) When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application. Job Family Information Technology Role Impact Individual Contributor FLSA Status Exempt Pay Frequency Monthly Scheduled Weekly Hours 37.5 Benefits Eligible Yes Drug Test Required No Health Screen Required No Motor Vehicle Record Inquiry Required No Posting Statement Employees must comply with the University’s COVID-19 vaccination requirements. More information about the requirements can be found on the University of Chicago Vaccination GoForward. The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination. Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form. 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