Program Manager, Child Advocacy & Protective Services (CAPS) and Multidisciplinary Pediatric Education and Evaluation Center of Excellence (MPEEC)

Please make sure to read the job posting in its entirety as it reflects both the University roles and responsibilities, followed by the specific description.

Department

2013006 Pediatrics-General Pediatrics

About the Unit

The Section of Academic Pediatrics at the University of Chicago, Department of Pediatrics is dedicated to managing the unique primary care needs of newborns, children and adolescents. The scope of its clinical service covers both the outpatient and inpatient areas located in Comer Children's Hospital and community sites. Its clinical programs include Comer and community hospital medicine, general care nursery, pediatric primary care, Sports Medicine, Child Advocacy and Protective Services and the Comer Mobile Unit. The Child Advocacy & Protective Services (CAPS) Program was established in 1991 and has a national reputation as being a leader in the medical care of abused and neglected children within the hospital and state. It is a clinical and educational consultation service that supports all children with concerns of child maltreatment. The CAPS mission is to ensure that all children treated at Comer are safe, nourished, and receive necessary medical care. The program provides care for nearly 2,000 patients on an annual basis. The core CAPS team is comprised of two CAP board-certified physicians, a medical director, a physician assistant and a clinical social worker.

Job Family

Administration & Management

Responsible for planning, directing, coordinating and managing daily operations individual organization units, clinical research facilities, centers or academic departments. Responsibilities are diverse and general in nature and may reflect more than one functional area.

Career Track and Job Level

Clinical Administration

Coordinates and directs broad and complex management functions of multiple departments or a large department in support of teaching, medical research and clinical care. Facilitates research initiatives of the faculty and staff.

P2: Requires knowledge and experience in own discipline; still acquiring higher-level knowledge and skills. Builds knowledge of the organization, processes and customers. Solves a range of straightforward problems. Analyzes possible solutions using standard procedures. Receives a moderate level of guidance and direction.

Role Impact

Individual Contributor

Responsibilities

The job performs a range of professional activities for clinical programs related to teaching, medical research, and clinical care. Facilitates research initiatives of the faculty and staff.

1) Professionally supports the clinical department management. Implements plans for clinical educational programs and initiatives., 2) Monitors finances for the clinical section. Provides management with regular updates and ensures that spending limits are adhered to and are within budget., 3) Assists faculty in the pursuit of grants and awards. Conducts special studies and projects, including the development and enhancement of funding opportunities by working closely with the faculty in the section., 4) Acts as a liaison between the section and other University departments., 5) Performs other related work as needed.

Unit-specific Responsibilities

1) Support CAPS/MPEEC Medical Director in developing strategic plan

2) Support management of annual requirements for contracts, grants, including applications, quarterly reports, data collection and management, budget and program plan development, site visit preparation, collaborative engagement with URA and Department of Pediatrics Grants Office to ensure contract and subcontract execution

3) Develops and maintains task-oriented agenda for Program Medical Director

4) Responsible for financial planning and management with Section Administrator and Medical Director, ledger monitoring and oversight of purchases and reimbursements

5) Support website and other promotional material development

6) Develops and supervises utilization of databases/tracking systems for reporting requirements

7) Organizes quarterly trainings, including the development of agendas, surveys and handouts; responsible for scheduling, oversight of registration, parking, and refreshments

8) Develops and manages REDCap survey for quarterly reports, including generating summaries

9) Assists with dissemination of memos, reports and correspondences with agencies and internal agencies

10) Assists in organizing interagency meetings with DCFS and MPEEC hospitals

11) Oversight, education and management of clerical support staff with regard to resident scheduling, court commitments, clinical information organization

12) Management of purchasing needs (e.g., computers and other electronics)

Unit-preferred Competencies

1) Knowledge of computerized systems and various software packages used in research and research administration, including Microsoft Excel, Access and Word and REDCap

2) Self-starter capable of managing and executing numerous projects and effective in communicating real-time status updates

3) Ability to work independently and as part of a team  

4) Excellent oral and written communication skills

5) Excellent organizational and analytical skills

6) Attention to detail

7) Ability to keep all information strictly confidential given the sensitive nature of the data being collected

8) Contact and grant management

9) Ability to work in a high stress environment

Working Conditions

Mental Demands

1) High stress environment

Education, Experience, and Certifications

Minimum requirements include a college or university degree in related field.

Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

Preferred Qualifications

Education

1) Master’s degree in business, healthcare administration or social work

Experience

1) Project management

2) Grant management and reporting

3) Healthcare administration

4)Child welfare and/or social services experience

Required Documents

1) Resume

2) Cover letter

NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application.

FLSA Status

Exempt

Pay Frequency

Monthly

Pay Grade

Depends on Qualifications

Scheduled Weekly Hours

40

Benefits Eligible

Yes

Drug Test Required

Yes

Health Screen Required

Yes

Motor Vehicle Record Inquiry Required

No

Posting Date

2020-03-17-07:00

Remove from Posting On or Before

2020-09-17-07:00

Posting Statement

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

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