What are the responsibilities and job description for the Records Manager position at University of Georgia?
Posting Details
The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or protected veteran status.
Posting Details
| Posting Number | S10927P |
|---|---|
| Working Title | Records Manager |
| Department | Athletics-Compliance |
| About the University of Georgia | Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education (). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,000 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 40,000 students including over 30,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens. |
| About the College/Unit/Department | |
| College/Unit/Department website | |
| Posting Type | External |
| Retirement Plan | TRS or ORP |
| Employment Type | Employee |
| Benefits Eligibility | Benefits Eligible |
| Full/Part time | Full Time |
| Work Schedule | |
| Additional Schedule Information | Typical business hours of Monday - Friday, 8:00 AM to 5:00 PM. Ability to work some nights and weekends. |
| Advertised Salary | Commensurate with experience |
| Posting Date | 08/28/2023 |
| Open until filled | No |
| Closing Date | 09/05/2023 |
| Proposed Starting Date | 09/15/2023 |
| Special Instructions to Applicants | |
| Location of Vacancy | Athens Area |
| EEO Policy Statement | The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu). |
Position Information
| Classification Title | External Affairs Professional |
|---|---|
| FLSA | Exempt |
| FTE | 1.00 |
| Minimum Qualifications | Requires at least a baccalaureate degree in the field. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications. |
| Preferred Qualifications | Certified Paralegal preferred. |
| Position Summary | The Records Manager will serve as the primary Athletic Department point-of-contact for open records requests and is responsible for the successful execution of the open records administration for the University of Georgia Athletic Association. The position will also aid in the process of managing and supporting the maintenance, review, and production of legal and compliance documents. The position will also serve as a liaison to the UGA Open Records Manager in the Office of the VP for Marketing & Communications, who is the primary point-of-contact for open records requests for the University. |
| Knowledge, Skills, Abilities and/or Competencies |
|
| Physical Demands | Sitting for long periods of time. Moderate lifting. Specific vision abilities include close and distance vision, and peripheral vision. |
| Is driving a responsibility of this position? | No |
| Is this a Position of Trust? | Yes |
| Does this position have operation, access, or control of financial resources? | No |
| Does this position require a P-Card? | No |
| Is having a P-Card an essential function of this position? | No |
| Does this position have direct interaction or care of children under the age of 18 or direct patient care? | No |
| Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) | Yes |
| Credit and P-Card policy | Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the website. |
Duties/Responsibilities
| Duties/Responsibilities | Serve as primary point-of-contact for University of Georgia Athletic Association open records requests. Communicate with requestors through the UGA Campus Open Records Manager for all phases of the open records request process, including clarification of requests, fee estimates, denial explanations, exemptions, and redactions, while adhering to statutory deadlines.
|
|---|---|
| Percentage of time | 50 |
| Duties/Responsibilities | Gather, manage, review, and produce documents required by law or regulation (e.g., subpoenas, discovery request, NCAA requests, etc.). |
|---|---|
| Percentage of time | 30 |
| Duties/Responsibilities | Assist with maintenance and management of records generated by staff working in the Athletics Compliance Office. Create and maintain a consistent and stringent document management system to organize records. Ensure accuracy and proper document retention. |
|---|---|
| Percentage of time | 10 |
| Duties/Responsibilities | Other duties as assigned by the Deputy Athletic Director for Legal & Regulatory Affairs. |
|---|---|
| Percentage of time | 10 |
The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or protected veteran status.
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