Supervisor – Division of Prosthodontics

Required Qualifications:

• BA/BS or a combination of related education and work experience to equal 4 years
• Experience providing oversight of an office, program, or other related entity
• Experience coordinating, planning, or leading projects or events

Preferred Qualifications

• Experience comparing, verifying and reconciling clinical data (RVUs and hours) to achieve
• Division goals
• Experience working with EFS, AxiUm, PeopleSoft and Canvas
• Experience partnering with Clinical Systems- Front line services, Dental Assistants and Clinic
• Manager
• Experience providing direct support to high-level academic positions

The Prosthodontics Division Administrator will independently oversee the administrative management of the Division of Prosthodontics and the Department of Restorative Sciences. This includes but is not limited to providing direct support to the Division Director, supervising and developing the division administrative team, playing a key role in administrative planning, and contributing as appropriate to departmental, division, and service line projects, vision and goals. Financial and clinical work target planning, overview and management is required of this position. This position will also partner with
internal laboratories to ensure proper accounting and payments.

Administrative Oversight and Planning (50%)

• Overseeing day-to-day administrative operations for the Prosthodontics Division, which requires,
• planning, process development and management of workflows, and investigating problems and
• identifying solutions in line with University policies and procedures
• Provide counsel and guidance to Director on issues related to the administrative functions of the
• division
• Plan short and long-term clinical plans, including schedules for the Predoctoral Clinic, Graduate
• Clinic, Implant Clinic, Night Clinic and PreClinic, in consultation with clinical operations,
• division leadership and faculty
• Schedule and facilitate division meetings; create agendas and provide meeting action items for department historical record
• Research and recommend equipment purchases to support the administrative function
• Providing recommendations, consulting and implementing plans on space utilization and
• equipment
• Partner with patient accounting to correct discrepancies affecting grades and/or care
• Partner with Color Group Administrators and Clinic Manager to ensure clinical operations run
• smoothly and faculty schedules align with student and patient needs.
• Provide general administrative support to various processes supporting faculty recruitment and
• the clinical education, service, and research goals of the division
• Provide backup administrative support to direct reports and department administrator
• Develop communication strategies for department initiatives; Create, edit and distribute
• communications related to the division used in newsletters, bios, websites, marketing, reporting
• and other internal and external facing entities

Administrative Support for Division Director, Clinic Director and Division Faculty (30%)

• Maintain professional clinical and academic calendars
• Provide course support for the Prosthodontics clinical course
• Coordinate professional meetings and make arrangements for the attendance of national meetings
• Prepare reimbursements
• Update CVs and assist with licensing, training, and other compliance-related requirements

Manage Office Support Staff (20%)

• Supervise and provide general oversight of administrative office staff
• Ensures work quality and efficiency by managing workflows, office policies, and expectations
• Participate in the development of administrative staff, including but not limited to coaching,
• providing timely feedback, performance assessment, expectation and goal setting
• Participates in disciplinary actions and procedures as appropriate
• Oversee administrative staff searches, selection processes, and onboarding
• Partners with human resources on employee selection, development, relations, performance, and other related opportunities

The University of Minnesota School of Dentistry is the state's only dental school and the only dental school in the northern tier of states between Wisconsin and the Pacific Northwest. We are a regional resource to five states for dental education, consulting services, patient treatment, and ongoing continuing dental education.

The School of Dentistry educates general dentists, dental specialists, dental therapists, dental hygienists, dental educators and research-scientists. For more than two decades, we've offered specialty training in six ADA-recognized specialties: Endodontics, Oral and Maxillofacial Surgery, Orthodontics, Pediatric Dentistry, Periodontics and Prosthodontics.

We also offer an advanced education program in TMD and orofacial pain, oral biology, dental hygiene, and oral health for older adults.

Dentists who are graduates of dental schools outside of the United States and Canada wishing to practice in the United States train here, as well. A novel, interdisciplinary Dentist-Scientist Training Program rounds out our educational offerings.

Our work affects nearly every person in Minnesota. We educate 73% of the state's practicing dentists, 68% of Minnesota's licensed dental therapists, and 49% of its dental hygiene educators. Our researchers develop and test dental materials used by every dentist in the state and around the world.

Our students and faculty treat patients: 105,260 patient-visits each year in our Twin Cities' campus clinics and 48,700 in outreach sites located in underserved communities throughout the state. We provide continuing dental education for 7,100 practicing dental professionals each year.

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-UOHR (8647).

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu.

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

Please note: All employees at the University of Minnesota are required to comply with the University’s Administrative Policy: COVID-19 Vaccination and Safety Protocol by either providing proof of being fully vaccinated on their first day of employment, or complete a request for an exemption for medical exemption or religious reasons. To learn more please visit: https://safe-campus.umn.edu/return-campus/get-the-vax

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.