What are the responsibilities and job description for the Associate Director position at University of North Florida?
Position Number 314230 Requisition Number B07889 Position Type Administrative Class Code 7956 Time-limited through N/A Type of Appointment Full-Time Faculty Position Sub-Type N/A Length of Appointment N/A Internal Recruitment? No Working Hours 8a-5p Department Financial Aid Office Organization ENROLLMENT SERVICES Division Academic Affairs - DIV College N/A Approved Hiring Salary Range $56,000 - negotiable Pay Basis Annually Equal Opportunity
In 2020, the University of North Florida (UNF) received the prestigious INSIGHT Into Diversity magazine Higher Education Excellence in Diversity (HEED) Award, the only application-based national award for U.S. colleges and universities that exhibit an outstanding commitment to diversity and inclusion across their campuses. In addition, UNF ranked highest among the HEED institutions and was recognized as a 2020 Diversity Champion.
The University of North Florida (UNF) is committed to providing an inclusive and welcoming environment for all who interact in our community. In building this environment, we strive to attract students, faculty and staff from a variety of cultures, backgrounds and life experiences. The University of North Florida is an Equal Opportunity Employer and does not commit or permit discrimination or harassment on the basis of genetic information, race, color, religion, age, sex, disability, gender identity/expression, sexual orientation, marital status, national origin, or veteran status in any educational, employment, social, recreational program or activity that it offers. In addition, UNF will not commit or permit retaliation against an individual who reports discrimination or harassment or an individual who cooperates in an investigation of an alleged violation of university regulation.
Carnegie
The University of North Florida (UNF) is committed to providing an inclusive and welcoming environment for all who interact in our community. In building this environment, we strive to attract students, faculty and staff from a variety of cultures, backgrounds and life experiences. The University of North Florida is an Equal Opportunity Employer and does not commit or permit discrimination or harassment on the basis of genetic information, race, color, religion, age, sex, disability, gender identity/expression, sexual orientation, marital status, national origin, or veteran status in any educational, employment, social, recreational program or activity that it offers. In addition, UNF will not commit or permit retaliation against an individual who reports discrimination or harassment or an individual who cooperates in an investigation of an alleged violation of university regulation.
UNF is a Carnegie Community Engaged Institution. This designation celebrates the University’s collaboration with community partners from the local to the global level. It reflects UNF’s mission to contribute to the public good and prepare educated, engaged citizens.
Faculty Initiatives
The University of North Florida promotes the quality and effectiveness of education and strives to maintain the highest standards of academic excellence in all phases of instruction, research/scholarship/creative activity, and service.
General Description / Primary Purpose
The Associate Director Student Financial Aid, under the direction of a Director or above, assists in the design, development and implementation of departmental processes and/or programs. Recommends policies and procedures to ensure effective coordination of departmental programs.
Essential Duties
Job Function
Provides support to the Director of Student Financial Aid in managing Financial Aid process workflow. Performs federal/state mandated audit of parent/student personal financial data. Processes in-house corrections for the Federal Student Aid Report (includes monitoring problems with the correction process and communicating them to the supervisor). Assists with refunds and repayment calculation and process for all Title IV programs. Prepares reports and responds to surveys. Administers financial aid technology related security (Federal, State, Institutional, Private Enterprise). Serves as primary Financial Aid office liaison to all university technology teams for software related upgrades, testing, and set-up. Act as the secondary Destination Point Administrator (DPA) for access to US DOE systems and websites. Assign and audit tokens for access to the federal systems. Oversees Continuing Operations Departmental Plan (COOP) for financial aid. Processes internal technology functions of the Financial Aid office as well as the external flow of information to students regarding their Financial Aid awards.
Percentage Of Time
20
Job Function
Trains and supervises 7 support staff (5 Financial Aid Specialists, 2 OPS Data Entry), 6 Coordinators, 1 Technical Specialist, and 1 Assistant Director. Assists in training coworkers in various financial aid processes.
Percentage Of Time
20
Job Function
Assists with the administration of all state programs including but not limited to Florida Student Assistance Grant, Florida First Generation Matching Grant, Bright Futures Scholarship, and Children and Spouses of Deceased or Disabled Veterans.
Percentage Of Time
15
Job Function
Evaluates students’ financial aid files against supporting documents, i.e. parents and student taxable income from federal tax forms, untaxable income, family household size, number in college, and assets of the family. Determines eligibility for awarding financial aid programs (Federal, State, and Institutional) and resolves over-awards. Processes information in the financial aid system pertaining to the loan programs for awarding and disbursing of funds. Monitors all loan programs for Federal regulations and determines student’s eligibility for disbursing. Assists with the maintenance of student loan check records received from lenders.
Percentage Of Time
10
Job Function
Assure that NCAA, Conference, and UNF regulations are followed and any violations are reported to Athletic Compliance. Oversee the processing of the athletic aid according to NCAA and Atlantic Sun Conference bylaws and guidelines.
Percentage Of Time
15
Job Function
Assists in the recording of professional judgment petitions after decisions are made by the committee. Assists with Satisfactory Academic Progress (SAP) appeals processing.
Percentage Of Time
10
Job Function
Assists with public information and public relations events pertaining to financial aid. Supervises the intake and imaging of documents for the Financial Aid Office. Serves as liaison between One-Stop and Financial Aid for dealing with specific student financial aid issues that One-Stop is unable to resolve. Manage financial aid process planning calendar to ensure that all processes and dates are listed for compliance purposes. Represent the Financial Aid Office and UNF at professional conferences and meetings at the local, state and national levels. Complete a monthly audit of financial aid functions. During declared campus emergencies, this position may be required to perform specific job related duties at a designated off campus location or place of residence.
Percentage Of Time
10
Posting Detail Information
Marginal Functions
Create new CMS web pages, update existing pages; test/repair web pages for WCAG compliance; and upload accessible documents.
Required Qualifications
A Master’s degree from a regionally accredited college or university in a directly related area of specialization and four years of experience directly related to the job functions; or a Bachelor’s degree from a regionally accredited college or university in a directly related area of specialization and six years of experience directly related to the job functions.
Faculty Position Required Qualifications
N/A
Departmental Requirements
Master’s degree in appropriate area of specialization and four years of appropriate experience or a bachelor’s degree in an appropriate area of specialization and six years of appropriate experience. Must possess excellent communication skills, both written and verbal; must be well organized; must have strong computer skills; must have strong interpersonal skills.
Statement(s) of Understanding Definition
This position requires a background check. In conjunction with the University’s policy, this position may also require a credit check.
This position has been designated as a Campus Security Authority (CSA). This position has been designated as a CSA because it involves significant responsibility for student and campus activities and/or responsibility for campus security. As such, any person in this position must report to the University Police Department a crime or an incident that might be a crime that he/she becomes aware of. This position has a reporting requirement because the University believes that responsibility for students, campus activities and/or campus security will make the holder of this position someone members of the University community will see as an authority figure and someone to whom they can seek help. A CSA is not expected to investigate or determine whether a criminal incident actually took place. A CSA’s responsibility is a duty to report. All positions designated as CSAs are required to complete an online or in-person training session. For more information concerning the training sessions or CSAs, please contact the University Police Department at (904) 620-2800 or the Office of the General Counsel at (904) 620-2828.
The holder of this position is designated as a “Responsible Employee” pursuant to their role under Title IX. Therefore, the incumbent must promptly report allegations of sexual misconduct, sexual violence, and child sexual abuse by or against any student, employee, contractor, or visitor to the University’s Title IX Administrator or any divisional Title IX Coordinator.
This position has been designated as a Campus Security Authority (CSA). This position has been designated as a CSA because it involves significant responsibility for student and campus activities and/or responsibility for campus security. As such, any person in this position must report to the University Police Department a crime or an incident that might be a crime that he/she becomes aware of. This position has a reporting requirement because the University believes that responsibility for students, campus activities and/or campus security will make the holder of this position someone members of the University community will see as an authority figure and someone to whom they can seek help. A CSA is not expected to investigate or determine whether a criminal incident actually took place. A CSA’s responsibility is a duty to report. All positions designated as CSAs are required to complete an online or in-person training session. For more information concerning the training sessions or CSAs, please contact the University Police Department at (904) 620-2800 or the Office of the General Counsel at (904) 620-2828.
The holder of this position is designated as a “Responsible Employee” pursuant to their role under Title IX. Therefore, the incumbent must promptly report allegations of sexual misconduct, sexual violence, and child sexual abuse by or against any student, employee, contractor, or visitor to the University’s Title IX Administrator or any divisional Title IX Coordinator.
Required Licensure or Certification
none
Machines/Equipment used regularly
Computer
Anticipated Start Date
07/25/2022
Job Posting Date
06/23/2022
Application Review Date
07/06/2022
Application Deadline
Open Until Filled
Yes
Point of Contact Information
Meghan Hull, 620-5828
Hiring Official
Anissa Agne
Location if not Jacksonville
N/A
Special Instructions
Applicants must complete an online application, as well as upload supplemental documents, at www.unfjobs.org in order to be considered for this position. Please include three references with your application Applicants who do not apply online and/or upload all the required documents will not be considered for this position. Once you submit both your completed application and uploaded documents you will receive a confirmation number. Keep the confirmation number for your records. If you have any questions about this position, please contact Meghan Hull at m.hull@unf.edu.
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