Assistant Director (Academic Affairs & Diversity)

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Employers By State in 2021.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

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Posted Job Title
Assistant Director (Academic Affairs & Diversity)

Job Profile Title
Manager D

Job Description Summary
Representing the Office of Academic Affairs (OAA) and working in close collaboration with the Office of Inclusion, Diversity & Equity, supports and advances institutional diversity and inclusion goals through ensuring compliance with related federal, University and Perelman School of Medicine (PSOM) policies, and assisting with the development, enhancement, delivering, and supporting faculty diversity and inclusion programs and initiatives. Reporting directly to the Director of Faculty Administration the Assistant Director supports PSOM's recruitment of a diverse faculty by leading, guiding, facilitating, and managing the various faculty search processes and ensuring compliance with federal, University, and PSOM policies and best practices.
Key aspects of this position include, cultivating productive partnerships with academic leaders and administrators, facilitating training and providing resources, managing and providing oversight of search and recruitment systems as needed, collection and analysis of data for faculty planning, recruitment and retention. The position serves as one of the school's subject matter expert on faculty search policy, process, procedures, and proven practices in advertising, sourcing, interviewing, and other topics related to faculty recruitment and retention strategy.

Job Description

Represents OAA, in partnership with the Office of Inclusion & Diversity (OIDE), the Assistant Director supports PSOM and the University's mission to identify, attract and retain a diverse faculty. The Assistant Director works closely with OIDE on diversity and inclusion initiatives and assisting with the development of retention packages.

Prepare PSOM Report for University Affirmative Action Plan annually to document faculty diversity initiatives and activities in administrative units in PSOM. Assist with the preparation of abstracts for posters and topic sessions at national meetings to represent PSOM inclusion and diversity programs and initiatives.

Prepare reports of minority, under-represented minorities (URM) and women faculty in PSOM as requested by Office of Inclusion & Diversity, Center of Excellence for Diversity and Health Education, FOCUS and the Program for Diversity & Inclusion in Academic Programs. Respond to requests for diverse faculty reports from DSAs, student groups, and other faculty.

Work collaboratively with OIDE/OAA to repeat the Time and Motion Study related to recruitment of faculty.

Oversee the Diversity Search Advisor (DSA) Program, which includes DSA's and Lead DSA's who within their departments are tasked with promoting PSOM and University goals for faculty diversity and inclusion in the areas of faculty searches, tracks, and appointments. They are responsible for orientation of new Lead DSAs, partnering with them on orientation for new DSAs and providing guidance where needed. The Assistant Director supports training resources that support understanding of policy, procedure, and best practices for Lead DSAs and DSAs. They collaborate with OIDE in addressing unconscious bias education and partner with OAA's Director of Faculty Employment and Business Systems Analyst on data and reporting needs.

The Assistant Director will work closely with departments and other university stakeholders as requested related to high impact recruitment, such as Presidential Professorship Nominations, and Faculty Opportunity Fund. The role will provide guidance to departments, facilitate documentation, review requests, and work collaboratively with other process partners such as Lead DSAs, faculty affairs leaders from other schools, OIDE, the Dean's Office, and the Provost Office.

Faculty Search Process PSOM - Oversee faculty searches and the online faculty recruitment system, including the Ad Generator, Applicant Reviews, and Affirmative Action (AA) Appointment Forms. Provide orientation and training to faculty coordinators, department staff, and faculty involved in faculty search processes and AA Form documentation. Consult and strategize with staff and faculty on faculty ads and recruitment issues. Develop search training /education for faculty and department leaders as needed. Address and resolve AA Appointment Form issues proactively to meet University requirements for final approval of faculty searches by Provost's Staff Conference (PSC). Working in partnership with the Director of Faculty Administration, consult with departments to review and process faculty search waiver requests to ensure high level of approvals by the Provost's Office. Interface with PSOM IT staff and department staff to resolve technical and reporting issues in the online faculty recruitment system in a timely format.

The Assistant Director will participate in working groups, assist with OAA plans to operationalize change, resource development, systems assessment and feedback. The Assistant Director serves as the PSOM OAA lead on the Business Process Improvement Working Group, a university-wide project led by the Provost Office to improve processes that relate to faculty actions. This position is a collaborative effort with OAA's Business Systems Analyst and other key stakeholders/administrators. Represent PSOM's perspective/interest at bi-monthly meetings.

The Assistant Director will serve as consultant and liaison to their OAA counterpart supporting academic reviews (search through academic reviews), providing guidance to departments and CHOP administrators, working with the Business Systems Analyst in addressing reporting needs for CHOP, and facilitating connections at the university. The role will work to identify unique needs within PSOM, HUP, and CHOP, as they relate to faculty affairs, and potential opportunities to address those needs.

The Assistant Director will be an active member of OAA's web review team. Collaborate with the Director of Faculty Development, OAA leadership, and the PSOM web team on varying phases of OAA's website redesign. The efforts include but not limited to: design enhancements, needs assessments, prioritization, utilizing MODX. Particular focus will be given to the faculty affairs area of the site. The development of best practices for OAAs site submissions and maintenance is a collaborative effort with the OAA team.

Perform additional duties as assigned

Qualifications

Bachelor's degree and 5-7 years of related experience required or equivalent combination of education and experience. Proficiency in Microsoft Office, demonstrated experience working with systems and applications. Excellent organizational and prioritization skills; strong verbal and written communication skills; ability to deal effectively with diverse constituencies.

The job pay range encompasses the full range of employees from new hires to the salaries of Penn employees with many years of experience and seniority and is not a precise indicator of salaries of new hires when looking at the top end. Based on what we pay employees coming into this position our pay range is $59,703 - $113,435 based on education and experience above the minimum qualifications.

Please provide a resume and cover letter for consideration. Please upload all documents in the "Resume/CV" section of the application prior to submitting.

Job Location - City, State
Philadelphia, Pennsylvania

Department / School
Perelman School of Medicine

Pay Range
$61,046.00 - $95,972.00

Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

Health, Life, and Flexible Spending Accounts : Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.

Tuition : Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.

Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.

Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family-whatever your personal needs may be.

Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.

Wellness and Work-life Resources : Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.

Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.

University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement-and you and your family can enjoy many of these activities for free.

Discounts and Special Services : From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.

Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.

Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.

Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.

To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay